Transcript Class Drops and Withdrawals

Module 4: Class Drops and Withdrawals
Soldier Quick Start Training
GoArmyEd
Module 4
Class Drops and Withdrawals
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Module 4: Class Drops and Withdrawals
Overview
Class Drops and Withdrawals
This module provides important policy information for dropping and
withdrawing from TA-funded classes through GoArmyEd.
All drops and withdrawals for your TA-funded class enrollments
must be initiated through GoArmyEd.
This module includes five topics:
Topic 1: Refund Schedule and Policy–Dropping a Class
Topic 2: Refund Schedule and Policy–Withdrawing from a Class
Topic 3: TA Statement of Understanding
Topic 4: Submitting Drops and Withdrawals (Step-by-step)
Topic 5: Summary
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Module 4: Class Drops and Withdrawals
Topic 1: Refund Schedule and Policy–Dropping a Class
Dropping a Class
Dropping Prior to the Deadline
Dropping a Class
To drop a class, you must
cancel through GoArmyEd and
notify your school.
If you drop a class before any
TA dollars have been used to
pay for the class, your tuition
costs will be fully refunded to
your account.
A class drop takes place when you initiate it in GoArmyEd . If
you register for a class in GoArmyEd, your school’s deadline
for dropping a class without penalty is communicated to you in
the Class Details page of the GoArmyEd Class Schedule. If
you provided your school the approved Army Tuition
Assistance Authorization, contact your school before
processing a drop in GoArmyEd.
Changing Your Class
If you are enrolled in a class and wish to take a different class,
you will need to first drop your current enrollment prior to the
start date, and then process a new enrollment request. That
includes changing sections of the same class.
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Module 4: Class Drops and Withdrawals
Topic 2: Refund Schedule and Policy–Withdrawing from a Class
Withdrawing from a Class
Below are details about withdrawing from classes.
Withdrawing from a Class AFTER the Deadline
Withdrawing from a Class
through GoArmyEd
To drop or withdraw from a
class you must cancel in
GoArmyEd.
The steps to withdraw from
a class are the same as the
steps for dropping a class.
Depending on WHEN you
process a withdrawal, you
may or may not receive a
partial refund of the TA
benefits applied toward the
class tuition costs.
A class withdrawal occurs when you initiate it in GoArmyEd AFTER a
financial obligation has been incurred with your school. The refund
schedule (e.g., the amount of the refund for which you are eligible) is
dependent on how long it took you to withdraw from the class after the
school’s drop date.
Don’t Delay or You May Have to Pay!
You will be required to repay the Army for the portion of TA that is not
refunded to your account after you withdraw from a class, unless the
withdrawal was for an APPROVED military reason. That required
repayment is called a RECOUPMENT.
Resolve Your Recoupment Promptly
A hold will be placed on your GoArmyEd account, preventing you from
enrolling in additional classes until your recoupment is resolved. Holds and
the steps for resolving them are explained in the training module titled
HOLDS.
Ask Before You Act
Due to the financial implications of a class withdrawal, be sure to speak
with your instructor and notify your Army Education Counselor to explore all
your options PRIOR to withdrawing from a class.
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Module 4: Class Drops and Withdrawals
Topic 3: TA Statement of Understanding
If you withdraw from your class, you are held financially responsible as specified in your TA
Statement of Understanding (SOU). The only exception to that policy is if your withdrawal is for an
approved military reason.
From Section 4 of the SOU You Signed:
a. I will reimburse the Army for any TA received if I withdraw from classes
for personal reasons or do not successfully complete a class IAW DoDI
1322.25 and AR 621-5. Non-successful grades are defined as an “F” (or
equivalent) for undergraduate courses, an “F” or a “D” (or equivalents)
for graduate courses and an unresolved incomplete grade after 120
days from the course end date.
b. I may not have to reimburse the Army if I withdraw from courses for
extenuating circumstances beyond my control, as articulated on the
waiver request form, and am granted a Request for TA Recoupment
Waiver – Withdrawal for (WM) Military Reasons by Army Education.
c.
If I have to repay the Army the TA received it will be withdrawn from my
pay IAW current DFAS policies. I will be informed by email from
GoArmyEd 30 days in advance of a pending collection so I may dispute
the debt and I consent to the salary offset to reimburse TA.
IMPORTANT!
You are required to initiate
all drops and withdrawals
from classes through
GoArmyEd PRIOR to the
class end date.
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Module 4: Class Drops and Withdrawals
Topic 4: Submitting Drops and Withdrawals (Step-by-step)
Overview of Processes
Below you will find more details about the drop and withdrawal processes.
•
Drops and withdrawals are
processed directly through
GoArmyEd.
•
There are two types of drops
and withdrawals you can
process: personal and military.
•
You initiate a personal drop or
withdrawal when you decide to
cancel a class enrollment but do
not have an approved military
reason for doing so. You may
need to repay the Army for the
TA used to fund that class.
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Module 4: Class Drops and Withdrawals
Topic 4: Submitting Drops and Withdrawals (Step-by-step)
Overview of Processes (continued)
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A military withdrawal is a drop or withdrawal that is for approved military reasons as defined
in your TA SOU. You may not be required to repay the Army for the TA used to fund a class
from which you withdrew when you process a military withdrawal.
•
The following steps must be completed within 60 days of the initiation of the withdrawal, or
you will be recouped.
–
You must complete the Request for Waiver of Tuition Assistance Recoupment
form and have it signed by the Battalion Commander, first LTC in the chain of
command, or if you are in the Reserve Component, by the Unit Commander for the
dropped class.
–
You must upload the signed form to the eFile tab of your GoArmyEd Student Record
using the “Request for Waiver of Tuition Assistance Recoupment” transaction
type, and associate it with the dropped class for the eFile to be reviewed by the ESO.
Ensure all PII is removed from the Request for Waiver of Tuition Assistance
Recoupment form prior to uploading to eFile.
•
If you are requesting a military withdrawal for more than one class, you must withdraw from
each class in GoArmyEd.
•
You will receive an email when a decision has been made regarding your request.
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Module 4: Class Drops and Withdrawals
Topic 4: Submitting Drops and Withdrawals (Step-by-step)
Overview of Processes (continued)
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The Army monitors your use of withdrawals for military reasons. A hold will be placed on
your GoArmyEd account if you submit two withdrawals for military reasons with Army costs
in a fiscal year. Contact your Army Education Counselor to discuss additional options
regarding this hold.
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Module 4: Class Drops and Withdrawals
Topic 4: Submitting Drops and Withdrawals (Step-by-step)
Step-by-step Instructions
You can access the Step-by-step
Instruction documents
for Dropping/Withdrawing from
a Class by selecting the “View
Reference Documents” link in the
Helpdesk Resources section on
GoArmyEd.
The link will open the Reference
Documents page on GoArmyEd,
where you can select either a
printable or an accessible version of a
document.
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Module 4: Class Drops and Withdrawals
Topic 5: Summary
Class Drops and Withdrawals
You have completed the Class Drops and Withdrawals module.
In this module, you have learned about the following:
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•
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The difference between a drop and a withdrawal
The process for dropping or withdrawing from a
class through GoArmyEd for TA-funded classes
Eligibility for full or partial refund of your TA used to
pay for a class
Differences between personal and military drops and withdrawals
Eligibility for withdrawal for military reasons (WM) and how to request it through
GoArmyEd
The importance of speaking with an Army Education Counselor and your class instructor
prior to withdrawing from a class
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