Transcript New teacher training on EC Referrals

EC Referrals
Marsha Holleman/Nancy Simmons
Jolee Harney/Jenny Kurzer
Specially designed instruction:
Specially-designed instruction
means adapting, as appropriate, to
the needs of an eligible child … the
content, methodology, or delivery of
instruction…
We need to remember:
• Exceptional child education is not the
answer to poor general education.
• It is not special education that most
students need, it is education that is special.
• Each student with a disability deserves a
high quality and individually designed
education.
Let’s get started!
Concerns should be brought to the SST team.
Interventions should be implemented with progress
monitoring through Regular Education for a sufficient
period of time.
Parent contacts, record review, vision, hearing and
speech screenings, observations, and interventions
should be documented on the SST forms.
 Determine whether a referral is needed…
Required Forms
Referral Meeting:
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All RTI/SST paperwork
Handbook of Parent’s Rights
Invitation (7-10 day notice for team)
DEC 1
DEC 2
DEC 5
Social History and behavioral checklists
Team Minutes
Who do you invite?
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SST team
LEA representative (Principal or designee)
Regular Education teacher
Student (if student is 14 or older)
Parent – See the definition of parent in
the Parent Rights Handbook…
Definition of Parent:
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Invite the parent, if there has not been a TPR (Termination of
Parental Rights) – Check with DSS.
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If a student is living with a relative acting in the place of the
parent, they may serve.
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If there has been a TPR, a foster parent may serve if not a
“Therapeutic” Foster Parent.
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Otherwise…you will need to use an approved Surrogate parent.
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DSS may attend, but not sign as parent, even if they have custody.
So when does my 90 days
begin?
• As soon as you receive that written referral! So,you
better get started immediately!
• If a parent gives a verbal request for a referral, it is
our duty to get that in writing (usually by completing the
DEC 1).
• The date that an Invitation was sent should be the date
the school received the referral.
• Easy IEP will calculate the due date from the “date the
referral was received” on the DEC 1.
Invitation to Conference
• Parents must be 7-10 days notice before a meeting, unless
parent requests an earlier date.
• Check ALL purposes and participants for ALL meetings!
• Specify a specific room, not just the school name.
• You may want to discuss meeting times with everyone on the
team to check for availabilities before sending an invitation.
• You may meet without parents; however, you must make 2
attempts to invite them, including a written Invitation.
DEC 1/Referral
• You will need to rely on your SST team, regular
education teacher, and/or parent to help fill this
form out at your meeting.
• Vision and Hearing are usually completed in the
SST process…Use these dates on the DEC 1.
• Please be specific on this form. “Describe”
DEC 1- Sections I
• DESCRIBE strengths in ALL areas.
• Every student has strengths!
• Be specific.
• Do not address areas of need in this section.
DEC 1 – Section II
• Check all areas of concern and be
thoughtful in this process.
• Concerns should match the
evaluations requested on the DEC 2.
DEC 1- section III
• DESCRIBE the interventions and the
outcomes of these interventions with
specific data.
• Describe what has been done and what
has/has not worked…This section should
show why the referral is being made.
• Refer to the information collected
through the SST process.
DEC 1 – Section IV
Three Team Determination Choices:
1.
No evaluation.
2.
Determine eligibility based on existing information.
3.
Conduct an evaluation. – You must list the evaluations.
DEC 2
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Refer to your eligibility cheat sheet to determine what evaluations
are required for each category you are considering and check all
evaluations needed.
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If it is determined that additional evaluations are needed, you
need parent permission and a new DEC 2.
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If evaluations checked on the DEC 2 are determined unnecessary,
you must contact the parent document that on the DEC 2 and on a
DEC 5. – Send a copy of the DEC 5 home.
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If a parent did not attend the referral meeting, you may send the
DEC 2 home with copies of all paperwork for the parent to sign and
return.
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You will not be able to begin evaluations until that DEC 2 is signed.
DEC 5 - PWN
Referral meeting
• A DEC 5 is the form most used in litigation
• Parents have one year to contest a decision.
• It is required for all meetings!
• You must address proposals and refusals.
• Check purposes at the top and then address those sections.
DEC 5
• Use detailed explanations for proposals and refusals under
Sections I. and II.
• Do not say, “Nothing was rejected.”
• On Section 4, address other factors, if needed.
• Be sure to document the date that the decision will be
implemented, as well as the date when a copy of the DEC 5
(“Prior Written Notice”) was given to the parents.
Additional forms you may
need
Referral checklist, EC 300,
to send
to Mary Cameron Best
with all requirements
AU checklist and permission
to videotape
Team Meeting Notes!
Eligibility Meetingrequired forms:
 DEC 3 worksheet for the suspected category/s
 Eligibility Determination
 Draft DEC 4 (IEP) if eligible
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DEC 5
DEC 6, if placed
Don’t forget Team minutes!
DEC 3 Worksheet
• Each category or disability area has it’s own worksheet.
• You must list all information gathered, even if it was not a
required evaluation.
• Summarize information, do not just list scores.
• Interventions AND outcomes should be described.
• Secondary classifications may be considered, but you must
also complete the worksheet for that classification, too.
Eligibility Determination
• This is required for all Initial
placements, Reevaluations, and
Exits.
(For SLD, only, all team members must
check whether they agree/disagree
with the eligibility determination. )
DEC 6
• Most important document in an EC folder!
• Without this document you cannot serve
this child in the EC program.
• The DEC 6 must be signed before services
begin.
DEC 5
Eligibility meeting
• Check all purposes.
• You will need to check Initial Eligibility,
Educational Placement, and Other for the
development of the IEP.
• Be sure to address all proposals and refusals!
Transfers from Outside
NC
• Contact your program specialist for all
transfers into our county.
• Transfers from out of state are
considered Initial referrals.
• If we have current evaluations from the
previous state, we may determine
eligibility based on those evaluations.
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Comparable services must be provided
until all information is obtained.
CECAS
Submit a CECAS form if you do the following:
Annual Review
Withdrawal
Addendum
Reevaluation
Initial placement
Transfer-in
Exit
Deceased
Graduation
Change in Setting
Non-placement
WE ARE DONE!