Transcript Work Write-Ups:
Work Write-Ups:
A Practical Guide
2010 CDBG Recipients’ Workshop
Work Write-Ups
We
will
discuss: 1.
2.
What they are.
Why they’re important.
3.
The tools and the preparation.
4.
Where to begin and what to look for.
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Work Write-Ups
We
will not
discuss: 1.
The detailed process of completing a WWU form.
2.
Specific details of Data in the WWU form.
3.
The Request for Bid Form.
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Work Write-Ups are:
• • • • •
An absolute essential component of a Rehabilitation or Reconstruction project.
An instrument to calculate cost estimates.
A binding component of a Construction Contract.
A requirement in Arbitration situations.
To be signed and dated by all parties.
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Work Write-Ups:
Specify EXACTLY
▪ ▪ ▪ ▪
What is to be done.
What materials are to be used.
How the work will be accomplished.
What specifications and characteristics the material will have.
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Work Write-Ups:
• • •
Can not be altered without a Change
Order.
Must comply with State and Local Building Codes and Local Minimum Property Standards.
Must be signed by all parties prior to proceeding with change.
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Work Write-Ups:
Who are the Parties in a Rehab or Recon Project?
1.
2.
3.
The Home Owner The Contractor The Rehab Advisor
Is the Rehab Advisor a party to the Rehab Contract?
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Why
do we go through this process?
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A Case for Buying a New Vehicle My new vehicle can be a:
▪ ▪ ▪ ▪ ▪ ▪ Sedan Coupe Convertible SUV Pick-up Motorcycle
Let’s call these the ARTICLES
The thing we want to replace.
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A Case for Buying a New Vehicle
• • • • • •
I want my new vehicle to: Be Safe for the whole family.
Be Comfortable in all weather.
Be Fun to Drive.
Carry lots of “toys”.
Be “Sporty”.
Make me LOOK GOOD!
Let’s call these SPECIFICATIONS of the ARTICLE
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A Case for Buying a New Vehicle
• • • •
My new vehicle must also: Cost under $18,000.
Get EPA mileage of over 33 city, 42 highway.
Have low insurance premiums.
Fit into my garage.
Let’s call these ATTRIBUTES of the ARTICLE
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A Case for Buying a New Vehicle ELEMENTS WANTS SAFE COMFORT FUN CARRY TOYS SPORTY LOOK GOOD SEDAN Y Y Y N N HAIR COLOR COUPE Y Y Y N Y HAIR COLOR CONV.
Y Y Y N Y Y ATTRIBUTES $18,000 POSSIBLE EPA MILEAGE LEAD FOOT?
LOW INSURANCE FIT INTO GARAGE Y Y CLOSE MIGHT Y Y MIGHT N N Y SUV Y N Y Y N ?
N N N N PICK-UP Y N N Y N N MOTORCYCLE N N Y N Y JEANS SIZE LOW END N Y MIGHT Y Y N Y CONCLUSION : We’re not going to get everything so let’s get specific
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THE HARD FACTS:
Just as in purchasing a new vehicle, you’ll never get everything you want in a Rehab nor will everything be appropriate.
In CDBG, it’s about the fundamentals: you, along with the home owner, must be specific in what ARTICLES are going to be part of the project .
YOU must be the voice that informs the Contractor exactly what is to be done…your tool: THE WORK WRITE-UP
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Who are the Parties in a Rehab or Recon Project?
The Home Owner, The Contractor, and YOU, the Rehab Advisor.
Are YOU a party to the Rehab or Recon Contract?
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Work Write-Ups
What are the components of a WWU?
1.
ARTICLE
(The ITEM that will need replacement)
2.
SPECIFICATIONS 3.
ATTRIBUTES
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The Components of a WWU
The ARTICLE Identifies the ITEM:
• •
a sedan, a motorcycle, a convertible, an SUV.
OR A door, window, carpet, sink, sheetrock, siding, roof.
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The Components of a WWU
The SPECIFICATIONS sets forth the Characteristics of the ARTICLE .
• •
Carry a lot of toys, fun, looking good, sporty.
OR Material to be used, size of area, thickness, durability, how it will be installed and finished, grade or quality.
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The Components of a WWU
The ATTRIBUTE describes the distinctions of the ARTICLES.
•
EPA mileage, Insurance premiums, initial cost OR
•
Color, texture, accessories, aesthetic options.
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Developing the WWU:
what do we need to know.
1.
2.
3.
The ARTICLE : what is it - a door, window, carpet, electrical system.
The SPECIFICATIONS : the size, material, location, area, material type, style, ADA compliant, installation procedures, warranty period.
The ATTRIBUTES : desired texture or color, trim, number of keys, maximum cost allowance.
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Developing the WWU
• • • • •
Tools of the TRADE Flashlight Screwdriver Tape Measure Pen and Paper (preferably Graph Paper) Camera
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Developing the WWU:
How do we find out what do we need to know.
1.
2.
3.
4.
5.
Do an initial walk thru to get a “feel” for the project.
Ask the home-owner what their concerns are.
Take plenty of notes.
Look for incipient problems.
Photos are an essential part of creating a WWU.
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Developing the WWU:
How do we find out what do we need to know.
• • • • • • •
Probe, inspect, cut, open, thump, lift.
Look for signs of excessive wear.
Inspect for mold, mildew, peeling or chipped paint.
Curled or discolored roof shingles.
Rotted or discolored wood, siding, trim.
Stained or discolored ceiling.
Give special attention to roof decking and floor underlayment especially at corners.
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Developing the WWU:
What information will I need?
• • • • • •
Measure exterior dimensions of home.
Measure each room and hallway.
Measure ceiling height.
Measure door and window sizes.
Using these measurements, create a good (or at least reasonable) sketch of the structure.
Use your photo’s to assist with details.
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Developing the WWU
45'-10" 3'-5 1 2 CLO CLO " 22'-4" 9'-6" 5'-3" BATH 11'-3 1 2 " BEDROOM 2 7'-6" 11'-0 1 2 " BEDROOM 1 11'-9 1 2 " KITCHEN 23'-1 1 2 " 12' 17'-10 1 2 " LIVING ROOM 13' 5'-7" LAUNDRY DINING ROOM 7'-3" 8'-6" 11'-10 1 2 " MASTER BEDROOM 14' 14'-10" 7'-6"
North
N 15'
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Developing the WWU
Identify each ARTICLE individually.
Example: Remove and replace front entrance door.
Identify the SPECIFICATIONS of the ARTICLE . Example: Door shall be 30-68 pre-hung solid core wood with 4 steel hinges. Door shall have exterior lock set and dead bolt safety. Install peep hole at 4’-8” AFF.
Identify the ATTRIBUTES of the ARTICLE.
Example: Door shall be primed with single coat latex primer and finished with 2 coats exterior grade latex enamel in owners choice of color.
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Developing the WWU I suspect there’s work to be done here!
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Developing the WWU
What’s the ARTICLE ?
What are the SPECIFICATIONS ?
▪ Size? (How would I know how much I need?) ▪ ▪ ▪ Material? (How would I know the material?) What about Quality?
What other Specifications might I need?
What are the ATTRIBUTES ?
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Developing the WWU
TRIM WINDOW
`
STRUCTURAL
What else needs attention?
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Developing the WWU
But where do I find a good set of SPECIFICATIONS for each ARTICLE ?
And how will I estimate the cost per ARTICLE ?
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Developing the WWU Hundreds
of ARTICLES listed SPECIFICATIONS ATRICLE for each Unit Cost for each ARTICLE Given rg eo ia D ep art ment of Comm un ity A irs ffa “Understanding and Creating a Work Write-Up” Common unit of measure for each ARTICLE
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Developing the WWU
1.
2.
3.
4.
5.
The CD contains a Step-by-Step narrated tutorial on how to create a good WWU.
Examples of Blank forms, completed forms, and Request for Bid Forms.
Unit Costs for all Specified ITEMS.
Abbreviations of common units of measure.
It’s as simple as “Copy and Paste”.
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Developing the WWU
DCA Specification Data Sheet:
EXAMPLE
Specification Chisel out damaged parquet blocks. Heat soften and clean glue from underlayment. Replace with matching prefinished wood parquet.
DCA Spec # 2365 Unit Measure SF No. of Units Unit Cost $5.75
Trade ID 10 Mod Date Feb-98 SpecTitle FLOOR--PATCH PARQUET 10 10 Feb-98 Feb-98 FLOOR--CUSTOM WOOD REPAIR FLOOR--OAK T&G Prepare floor by renailing deck tightly to joists with screw shank nails, 8" OC. Install tongue and groove white or red oak, with moisture content of 6-8% using a flooring nailer. Drum sand edge and apply one coat of sanding sealer followed by 2 coats of clear Satin Polyurathane floor finish by Sherwin-Williams, Benjamin Moore, or equal.
2375 SF $7.10
10 10 10 10 Feb-98 FLOORING--WOOD CUSTOM Feb-98 Feb-98 Feb-98 **FLOOR MOLDING** BASEBOARD--RANCH Install finger jointed 9/16" x 3-1/2" ranch base with finish nails or tee headed brads.
2405 Install 1"x4", #2 grade pine base with finish nails or tee headed brads.
Install pine shoe molding nailed 2' on center to create the tightest possible seal between the baseboard and floor using finish nails or tee headed brads.
2410 2415
2010 CDBG Recipients’ Workshop
LF LF LF Page 32 $2.45
$4.20
$0.87
10 10 Feb-98 BASEBOARD--1"X4" Feb-98 SHOE MOLDING September 30, 2010
Developing the WWU
Replace 47 l.f. of 4” base molding.
Specification DCA Spec # 10 Unit Measure No.
of Unit Unit Cost Feb-98 10 Feb-98 2405 LF $2.45 10 Feb-98 **FLOOR MOLDING** BASEBOARD- RANCH Install finger jointed 9/16" x 3-1/2" ranch base with finish nails or tee headed brads.
Install 1"x4", #2 grade pine base with finish nails or tee headed brads.
Install pine shoe molding nailed 2' on center to create the tightest possible seal between the baseboard and floor using finish nails or tee headed brads.
Install base cap on 3-piece baseboard assembly to match original as closely as possible.
2410 2415 2420 LF LF LF $2.10 $0.87 $0.81 10 10 10 Feb-98 BASEBOARD- 1"X4" Feb-98 SHOE MOLDING Feb-98 BASEBOARD TOP
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IN CONCLUSION…
•
On site and field inspection training is available free through our office.
•
Individual instruction on creating “Work Write-Up’s” and “Request for Bid” is available…free as well.
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QUESTIONS…
For additional information or assistance, please feel free to contact: Thomas Spinks (404)679-3128 [email protected]
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