Transcript Copy Cataloging Textual Monographs with RDA

Copy Cataloging Textual
Monographs with RDA:
LC Decisions
Dr. Barbara B. Tillett
Chief, Policy & Standards Division
Library of Congress
January 21, 2012
ALA Copy Cataloging Interest Group
LC Decisions
• When is it appropriate to convert an imported
AACR2 record to RDA?
• What are the common differences between AACR2
and RDA that should be checked when importing
records that can be converted to RDA?
• What are the LC practices, including “LC core”
elements, that should be addressed when importing
records that are already RDA or will be converted to
RDA
• When may a cataloging technician need to consult
with an RDA cataloger regarding authority records or
authorized access points?
AACR2 copy to stay AACR2
• OCLC full or fuller level
– Leader/17 – Enc Lvl
• Blank, 1, 2, 4, 8, I, or L when 040 $b is eng (English)
• Z-Processor streams (internal to LC’s importing
of copy to Voyager)
– Copycat
– PCCAdapt
– CIP verification
RDA copy to stay RDA
• Most from OCLC will be full or fuller level
records, although some less than full
• Identification:
– Ldr/18 (Descr) i
• ISBD
– 040 $e rda
• Send to an RDA-trained cataloger or
technician
AACR2 copy to RDA
• Less than full AACR2 records
– Enc Lvl: K, M, 3, 5, 7
• Language of cataloging (040 $b) not
English
• Z-Processor streams (internal to LC’s
importing of copy to Voyager)
– OrigRes
– OrigCop
Converting AACR2 to RDA
• LC “Core+” elements - add if not present
• Pass through elements not generally
supported by LC
– accept the cataloging of other libraries as much
as possible
– limit changes to egregious errors
• LC’s RDA technicians refer authority work
to LC’s RDA catalogers
AACR2 to RDA
• Ldr/18 (Descr) i
• 1XX – Main entry/Creator
– ISBD
• 040$b eng
• 040$e rda
• 042$a pcc or lccopycat
– Keep lcode when
appropriate
– Add if missing (esp. for more
than 3 persons or bodies
named in single statement of
responsibility
– Remove if compilation with
works by more than one
creator
240 – Uniform (preferred) title
– Translation: be sure has preferred title of
original and only 1 language in $l
– Compilation of works by 1 creator: be
sure has correct conventional title if
appropriate (not “Selections” by itself)
– Compilations: remove the 240 if it
represents only the first work in the
compilation
245 – Title proper, etc.
• Delete
– [sic]
– [i.e., ____]
– $h (GMD)
• Add missing other title
information
• Add missing parallel titles
– from any source in the
book
• Ensure 1st statement of
responsibility
– from any source in the
book
– if presented with title proper • Replace [et al.]
– Full transcription or
– [and __ others], supplying
appropriate number
246 – Variant title
• Consider adding for corrected form, if [sic] or
[i.e., ___] was removed from title proper
246 – Later title proper
• Add for later titles of a multipart monograph
250 – Edition statement
• Expand any unauthorized abbreviations
• Record numerals as found
260- Publication information
• $a
– Ensure the 1st place of the first publisher is transcribed as
found in the book
– [S.l.] – Replace with a supplied place if possible, or [Place of
publication not identified]
• $b
– Expand abbreviations when applicable
– Add missing words in name of publisher
• $c
– Ensure date even if supplied (base on copyright if needed)
– If cannot supply, add [date of publication not identified] and
record another type of date
260- Publication, etc.
• Supply missing parts of publication,
distribution, manufacture statements when
necessary for understanding
• Multipart monographs
– Add another 260 field if information has
changed on later volumes
300- Physical description
• Abbreviations – expand when applicable
• $b (for books for children) – assure
illustrations are identified
• $a (for incomplete multipart monographs) –
give only “volumes”
• $c – Ensure dimensions are given
336 – Content type
• $a text $2 rdacontent
337 – Media type
• $a unmediated $2 rdamedia
338 – Carrier type
• $a volume $2 rdacarrier
490 – Series statement
• Assure/supply:
– ISSN
– Numbering of series and subseries
(LC Core +)
505 – Formatted contents note
• Compilations
– Supply when appropriate
(LC Core +)
520 – Summary note
• If fiction for children
– Supply
(LC Core +)
521 – Intended audience
• If for children
– Supply
(LC Core +)
546 – Language/script
• LC Core + for some scripts
7XX – Added entry (access
point) fields
• If book for children
– Assure access points for illustrator(s)
(LC Core +)
• Remove 7XX for creator, if moved to
1XX position per RDA
7XX – Analytical added entry
(access point)
• 2nd indicator = 2
• Compilation – assure an authorized
access point for first or principal
work/expression if it is substantial
775 – Other edition entry
(related manifestation)
• Reprint
– Add information about original publication
when earlier record is available
– Otherwise, use bibliographic history note
(500)
(LC Core +)
RDA Implementation
• Implementation decision for RDA made in
June 2011
• Implementation no sooner than January
2013, contingent on continued progress on
recommendations from the US RDA Test
• To address issues such as training,
documentation, RDA development, LC
decides to return most of its RDA testers to
RDA cataloging in November of 2011
New RDA Prep Web Page!
• Resource Description and Access (RDA) :
Information and Resources in Preparation
for RDA
http://www.loc.gov/aba/rda
• News and announcements
• Documentation
– Core elements, Library of Congress Policy
Statements
• Training modules, exercises, supplementary
documents
• Community links
• U.S. RDA Test archive page (2010)
Library of Congress Policy
Statements
• LCPSs are policies for use with RDA
– Originally developed for LC catalogers during US
RDA Test
• Major updates : November 2011, January 2012
– Corrections and clarifications
– Deletions : rely on cataloger judgment
– Changes based on feedback from RDA testers from
around the world, training developers, book authors
– Coordination with other national libraries
– PCC coordination (to begin)
LCPS availability
• Freely available as part of RDA Toolkit
(without a subscription)
• Linked directly from RDA Toolkit (with
subscription)
• Cataloger’s Desktop
• List of current LCPSs and summaries of
changes to LCPSs available on LC RDA
website
Ongoing RDA Development
• Minor typographical errors, bugs - fixes are
incorporated monthly in RDA Toolkit
• Fast Track proposal process
• Ongoing constituency review of major changes
and discussion papers - Joint Steering Committee
for Development of RDA (met in Nov. 2011 in
Scotland) – incorporate twice a year
• Re-wording of selected chapters by copy editor
• Collaboration with ISBD Review Group and
ISSN Network
Progress on Recommendations
from US RDA Test
• Bibliographic Framework Transition Initiative
– Background statement and general plan (released
November 2011)
– Funding proposal and formation of advisory group
in progress
• RDA Toolkit enhancements
– Co-publishers actively developing enhancements;
Latest release January 10, 2012
Progress on Recommendations
from US RDA Test
• Joint Steering Committee activities
– Progress reports available
• Re-wording of selected RDA chapters
– Chris Oliver, McGill University selected as
copy editor
– Five chapters to be re-worded (9, 10, 11, 6, 17)
by June 2012
As always, questions welcome
[email protected]