Transcript presentation

Workshop on
System & Software Maintenance
Conducted by:
UAE Exchange - IT Department , India.
AGENDA
Discussion on system configuration and maintenance
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How to install FS site in PCs and Laptops ?
How to install BIONET Attendance marking hardware and software ?
How to install Antivirus software and run it periodically ?
How to clean unwanted files from PC’s hard disk ?
How to do disk defragmentation ?
How to configure email id and maintain email software ?
Discussion on our web applications
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Foreign Exchange
Travel and Tours
Loans
FS Mart
FA
FS Website installation
• www.uaeexchangeindia.co.in and www.uaeexchangeonline.com
• Access only from those PCs or Laptops that are authorized by AO Purchase.
How to Install ?
 visit www.uaeexchangegroup.com/downloads
 Click the link ‘FS SITE’ and save the zip file to desktop.
 Unzip the file to desktop and run the file zones.exe
How to get approval ?
 Login to fs site and If “Invalid MAC ID” message is shown, forward the error
screen shot with system serial number to [email protected] and get the
MAC-ID registered.
How to access FS site using Data Card ?
 Send request mail to [email protected] with cc to
[email protected] and get approval.
BIONET attendance marking system installation
How to install ?
 Visit www.uaeexchangegroup.com/downloads
 Click the link ‘Bionet’ and save the zip file to desktop.
 Unzip the file to desktop and run the file.
Common problems:
1. Shows a message ‘Path access denied ‘ : Right click on bionet.exe > select “Properties”> select “compatibility and privilege level” -> Tick on Run this program as administrator>apply->ok.
2. Darkness : Start menu-> run-> venus.ini -> change brightness as 40 and contrast as 20
In Win 7 , we have to give full permission to file and do the above step.
3. Error in Capturing image : Check the device whether it is working or plug in to other
port & computer
4. The page is looking unavailable: Check Proxy Settings of browser and enable ‘use proxy
in bionet email settings page.
5. Run time error: Run as administrator , install the driver again.
6. SMTP error : install the driver again.
7. Employee not found: contact AO-HR, enable option to Modify and re-register finger .
Antivirus software Installation and maintenance
How to install Microsoft Security Essentials (MSE) ?
 Visit the link http://windows.microsoft.com/en-IN/windows/security-essentialsdownload
 Click on ‘get it now’.
 Select your version of operating system under English
 Click on download.
 Double click on downloaded file to install.
How to set scheduled scanning and update ?
 After installation, open MSE and set the following in settings tab.
• Tick ‘Run a scheduled scan on my PC’
• Choose Scan Type as ‘Quick Scan’
• Choose ‘Daily’
• Set Time around ‘2:00 PM’
• Tick ‘Check for latest virus and spyware definitions before running scan’
• Limit CPU usage during scanning to 30%.
Cleaning unwanted files from PC’s hard disk
Disk Cleanup application in Windows.
 To access it, go to My Computer > right click on c drive > Select properties
 Click on ‘Disk Cleanup’ button
 Select all options in that box and click ‘cleanup system files’ and click on OK.
Ccleaner Application
 Visit the link www.piriform.com/ccleaner
 Download and install the setup file.
 Open the program, check all the options on the Left Hand side window.
 Click on ‘run cleaner’ and wait till the cleaning process is over.
 Once it is over close the program
PC Disk Defragmentation
What is the purpose ?
 Files are stored in the hard disk in a scattered manner during course of time.
 The defragmenter will rearrange the order in which the files in an efficient manner
thus improves the speed of PC.
 So regular defragmentation increases the performance of PC.
How to do ?
 Go to My Computer > right click on c :/ drive > Select properties
 Go to Tools> defragment Now
 Select Defragment and leave the computer as it is without much activities.
 Once done, repeat for other drives as well.
Configuring and maintaining Emails
How to create a new email id ?
 Send a request mail to [email protected] and cc to [email protected]
and [email protected] and get approval.
How to reset email id password ?
 Send a request mail to [email protected] with cc to
[email protected] for another official branch id.
How to set Signature ?
 Save the following sample signature file ( IE -> File Menu -> Save As HTML )
www.uaeexchangegroup.com/downloads/Signature.html
 Right click on the file in the desktop and ‘open with’ Notepad.
 Change details Like NAME OF THE EMPLOYEE, DESIGNATION, DIVISION/BRANCH
NAME, ADRESS, TELEPHONE, FAX, EMAIL and save.
 Use the file as signature file in mail client
Configuring and maintaining Emails (Continuation)
How to configure email id to a client ?
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Incoming and out going server is mail.uaeexchange.co.in
Out going server requires authentication
Out going server uses same settings as your incoming mails.
Mails are added from either > tools> accounts in outlook/outlook express
Or from options> email accounts in windows live mail.
Points to remember:
 Configuration of same email id in multiple PCs are not allowed as email may get
downloaded in an unexpected manner.
 ‘Keep server copy’ is not allowed as data gets deleted once aged 20 days.
 Attachments must be within 3MB per mail and send screen shots in JPG format.
Common Issues
Clear cookies and temp files in IE?
Open Internet explorer > go to tools> Internet options
In ‘General’ tab, under browsing history click on 'Delete'
Check all entries in the resultant window and click on 'Delete'
Common Issues
Slow system?
Make sure that at-least 20 % of the total space in C drive is free.
Hard disk should be partitioned in such a way that c drive have maximum space
At least 1 GB RAM is there in the system
IE Version should be at least 7 or above(Can check by opening IE> help > about
Internet explorer
Printing Issues/ PDF Generating issues?
Pop Up should be disabled : can disable by going to
IE> tools> Pop Up blocker >Turn off Pop Up blocker
Upgrade IE
Up gradation can be done by visiting
http://windows.microsoft.com/en-IN/internet-explorer/download-ie
Common Issues
Screen shot?
Every body ask to send screen shot.. But how?
Press ‘prtscn/sysrq’ in key board.
What ever your screen is showing will be copied.
Open paint (start> program> accessories> paint)
Click on ‘edit’ and then paste.
Go to file > save as > choose save as type as ‘JPEG’, give a logical name to the file
and click on save.
Points to remember while contacting AO IT
Primary contact email address: [email protected]
Always send errors with Screen shots.
Always read the error messages and contact those respective department. (If it
says contact AOHR contact HR and so on…)
Queries are to be from uaeexchange ID, else will not be honored.
Always give correct and complete information including the project in which error
occurred, screen, values you entered, when contacting AO.
Official Signature is mandatory in email. This enables AO to call back in case of
clarifications solicited.
Common Issues in Projects
Foreign Exchange
Forex Rates not Loading :
Open internet explorer  tools  internet option security  double click on trusted
sites  custom level  java permission  select disable java option  apply  ok
For IE10 : Go to 'Tools  Compatibility View Settings’  Enable the option 'Display all
websites in Compatibility mode‘
Advance saved in FA not showing in FE :
 Advance receipt for FCDD sale entered through ‘Advance for Forex Sale’ screen and
vice versa.
 The branch’s unclear balance exceeded the credit limit. So advance will be shown
in FE after clearance. ( FA Reports > Branch exposure Report as on previous day )
Shows a message ‘Round Off amount not tallied’ while saving :
 Clear the cookies/ offline contents/ History of the browser and try again. If issue
persists, run Ccleaner and try again.
To remap advance voucher of a sale booking authorized by HO/Auditor before acceptance:
 Reject the booking authorization ( booking won’t get cancelled )
 Click on the advance voucher in the Outstanding txns screen in advanced login
 Remap the voucher and get the booking approved by HO / Auditor
Foreign Exchange ( Continuation )
How to discard TCs ?
 Contact AO-Forex and the same will be discarded from their side.
Money Transfer
Receiver details showing different in FS site and XM site
 Send the correct Customer code and the XPIN to AO-Accounts. They will update the
same from their login.
Travel
Error: You can’t put a fresh enquiry :
Reason: There may be pending quotations to accept.
Solution: If Branch is having pending Quotations to accept the system will not allow to put
new entries.In this case service branch has to accept the pending quotations so that this
lock will be released .
Error: Your Branch has been disabled. Please contact AO:
If the dues are not cleared in time,the Branch may be diabled from AO. In this case contact
AO Travel for releasing the Lock.
Error: Chq No. 123456 is invalid for Branch .
Please enter a valid cheque num: Branch may have entered a wrong check no. Best solution
is to cancel the entry and put a new entry. Otherwise please contact AO accounts and AO
Travel
Projects
Gold Loan
While Releasing Loan need to Verify Customer Details ,Loan No: &
Amount Entered.
While Part Payment need to Verify Customer Details ,Loan No: & Amount
Entered.
SMS Token no: Not Received
Proper Reading of Alerts & Confirmation Messages Showing in System
Proper Awareness on System Updates/NewsLetters
Vehicle Loan
Verify the Customer Details & Loan No Before EMI Recovery
Dealer Account Details Updation
ECS Option & Customer Bank Details Updation
EMI Recovery Mode Cash/Bank Updation
Uploading Documents
FSMART
 DMTS Option for Sub Agents Based on Advance through our portal
FA
Reports Month Wise Budget & Expense
Happenings- 2012
 IT Department -India was awarded with ISO 27001: 2005 on March
2012 .
 API integrated Forex rate loading implemented in Forex Application
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with SWING Technology.
Separate website for subagent “FS MART” introduced with a concept
of all Online products in a single basket
XPAY, the virtual prepaid card system accepts school fees and exam
fees.
Centralised Online payments to customers bank account directly from
HO for all type of refunds and funding.
Full fledged Tour application “Xplore”, integrated with travel
application.
Variety of payment options including Diners card & AMEX integrated
to B to C website
Paperless environment where by all application will accept document
to upload and keep it as soft copy except for RBI mandated
documents.
Events & happenings tracking system, Employee & customer survey
application, Business development Activities tracking and Ranking
system, Success story video streaming application
Coming Soon….
Upcoming projects for 2013
 Online flight ticket booking and issuance through hand held device.
 Foreign Currency rates & booking through hand held device.
 API Integrated Online hotel room booking in our travel application.
 API Integrated Air India express air ticket issuance in travel website.
 Gold loan interest payment & Vehicle loan unpaid EMI through
website/mobile with payment gateway and net banking facility.
 API Integrated KSRTC bus ticket issuance through travel website.
 All application in FS site (B To B) will be made available in registered
mobile phones on roles based access.
 All FS application in open source OS platform and other browsers.
Average of Rs. 6000 spend on OS can be reduced per pc
m.uaefs.in
TABLET
REACH 2014
CRM
 Centralised CRM where one customer entry will
reflect in all 32 application running for FS.
 Cross selling across application, Business
development by giving leads and information
 Complete customer history in a click
IT DEPARTMENT
UAEEXCHANGE & FINANCIAL SERVICES
LTD.
3RD FLOOR , HABEEB TOWERS
MG ROAD
ERANAKULAM 682011
0484 3045941
[email protected]