Transcript Horizon 2020 model Grant Agreement
Model Grant Agreement
DG Research and Innovation
Horizon 2020 model Grant Agreement: Objectives
Simplification
• Provisions • Wording
Flexibility
• To accommodate particularities • Usual cost accounting practices
Coherence
• Within H2020 and with other EU programmes
Continuity
• Where possible and adequate
Horizon 2020 model Grant Agreement: Accommodating specificities ERC MGA Marie Sklodowska Curie MGA General Model Grant Agreement Co-fund MGA SME instrument MGA
Horizon 2020 model Grant Agreement: A single document with all provisions Core text Special clauses General conditions Annex II FP7 Specific provisions Annexes III
Grant Agreement
Some novelties
Global architecture common with the other EU programmes; with all the possibilities offered by the new FR Terminology: terms and meanings defined in the Financial Regulation except for those terms specific to H2020 On-line explanations for each article of the grant ("annotated GA")
Electronic communication for the management of the Grant:
Electronic signature
• • •
Of the Grant Agreement Of the Amendments Financial Statements and Technical reports
Communication between the Commission and the beneficiaries
•
Through the Participant Portal
•
Electronic-only submission of reports
Chapter 1: General
• Single article: subject of the agreement
Chapter 2: Action
• Action, duration and budget
Chapter 3: Grant
• Amount, reimbursement rates, eligible costs
Chapter 4: Rights and obligations
• To implement the action: resources, in-kind contributions, subcontracts • Grant administration: reporting, payments, audits • Background and results: access rights, protection of results, exploitation, dissemination • Others: gender equality, ethics, confidentiality
Chapter 5: Division of roles
• Roles and responsibilities, internal arrangements
Chapter 6: Rejection, reduction, penalties, termination, etc
• Rejection, reduction, recovery and penalties • Suspension and termination of the action
Chapter 7: Final provisions
• Accession , entry into force, amendments, applicable law
Horizon 2020 model Grant Agreement: Annexes to the grant
Annex I: Description of the action Annex II: Estimated budget Annex III:Accession Form Annex IV: Financial statements Annex V: Certificate on the financial statements Annex VI: Certificate on the methodology
1. Forms of costs
Actual Unit costs Flat rate
• Costs actually incurred, identifiable and verifiable, recorded in the accounts, duration, etc • A fixed amount per unit determined by the Commission, except for average personnel costs • Example: SME owner unit costs • A percentage to be calculated on the eligible costs • Example: Indirect costs = 25 % Direct costs
Lump sum
• A global amount to cover the whole costs of the project or one cost category • Example: Phase 1 of the SME instrument
2. Funding rate
FP7 Maximum reimbursement rates Research and technological development activities (*) Network of excellence 50% 75% (**) Collaborative
project
(****)
Coordination and support action 50% 75% (**) Demonstration activities Other activities 50% 100% 100% 100% (***)
(*) Research and technological development includes scientific coordination.
(**) For beneficiaries that are non-profit public bodies, secondary and higher education establishments, research organisations and SMEs (***) The reimbursement of indirect eligible costs, in the case of coordination and support actions, may reach a maximum 7% of the direct eligible costs, excluding the direct eligible costs for subcontracting and the costs of resources made available by third parties which are not used on the premises of the beneficiary.
(****) Including research for the benefit of specific groups (in particular SMEs)
One project = One rate for research actions
For all beneficiaries and all activities in the grant.
Defined in the Work Programme:
‒
Up to 100 % of the eligible costs for research actions;
‒
up to 70 % for innovation actions (exception for non-profit organisations – up to 100%).
3. Single indirect cost rate
60% ?
Real ?
20% ?
FP7 Simplified?
Single Flat Rate: 25 %
4.
New funding model: what impact on the EU contribution?
An example
FP7
Majority of HES & ROs
75/60 Funding Direct costs Indirect costs
100 60
Total costs % EU contribution EU contribution 160
75%
€ 120 100/25 Funding Direct costs Indirect costs
100 25
Total costs 125 % EU contribution EU contribution
100%
€ 125
5. Personnel Costs - I
CALCULATING PERSONNEL COSTS UNIT COSTS ACTUAL PERSONNEL COSTS
Calculation method defined in the model grant agreement
Calculated by the beneficiary according to its usual accounting practices
(Average personnel cost)
Fixed by
Commission for SME owners and natural persons without a salary
5. Personnel Costs - II Personnel costs
Acceptance of Additional remuneration
for non-profit organisations of up to 8000 euros/year/person
Less requirements for time records
…and more in the Horizon 2020 Grant Agreement
6. Controls and Audits
Financial viability Certificates Ex-post audits Extrapolation Guarantee Fund
Only to coordinators for projects ≥ €500 k
CFS
: Only for final payments/per beneficiary/for actual costs and unit costs based on usual accounting practices ≥ €325 000
Methodology
on average personnel costs:
Optional
Provisions in
Horizon 2020 Regulation!
Commission's audits up to two years after payment of the balance Audit strategy focused on risk and fraud prevention New Financial Regulation applies Continuity with FP7
7. Large Research Infrastructures - I The commitment
•
Commission's statement at meeting on 10/11 October 2012 the Council "Competitiveness"
"For large infrastructures, the Commission will, based on best
practices, issue guidelines on how some indirect costs can be moved to direct costs, i.e. where those costs can be directly attributed to the
project".
7. Large Research Infrastructures - II The deliverable
The guidelines have been issued
•
The guidelines are being adopted by Commission decision The MGA includes definitions and conditions
• • • •
Research Infrastructure according to FP art. 2,f 20M€ (large) 75% (research as the core business) Ex-ante positive assessment (legal certainty)
8. Intellectual Property Rights - I
We keep
• •
Ownership
for the participant who generates results, joint-ownership only in specific circumstances
Exploitation
• • General obligation to exploit
Dissemination
principle maintained;
9. Intellectual Property Rights - II
•
Transfer and exclusive licences outside the Union/Associated Countries
the grant agreement may foresee right to object if a participant has received Union funding •
Access rights
for implementation and for exploitation purposes (also for affiliated entities established in MS/AC) • • • •
Tailor-made provisions in the MGA for:
security-related activities, ERC frontier research, SME instrument, mobility
10. Intellectual Property Rights - III What is
NEW
Additional exploitation /dissemination obligations
(in the work programme) • •
Open access:
• • obligatory for scientific publications and, to research data (in appropriate areas and when foreseen in the work programme)
Access rights:
for the Union under all parts of the programme and, for MS under 'Secure societies', • •
Specific provision:
for pre-commercial public procurement and for procurement of innovative solutions
HORIZON 2020
Thank you very much for your attention!
Find out more:
www.ec.europa/research/horizon2020