Transcript Slides - District 25 Toastmasters

Club Leadership Training Session
Achieving Success
As Vice President Education
1311A.2
Standards for Success
 Help officers clearly understand their roles.
 Provide a point of reference.
 Aid members when evaluating candidates
for office.
 Facilitate communication when expectations
differ.
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Outside the Club Meeting
Plan club meetings.
Promote participation in the educational
program.
Orient new members.
Encourage new members to participate.
Assign a mentor.
2
Outside the Club Meeting
Attend club executive committee meetings.
Attend district council meetings.
Vote at international business meetings.
Arrange for your replacement or assistance.
Prepare your successor for office.
3
At the Club Meeting
Assign each new member before attending
their fourth meeting:
to be a Table Topics participant
to a meeting role
to give the “Ice Breaker” project from the
CC Manual
TM
4
At the Club Meeting
 Ensure a club member conducts
presentations from The Successful
Club Series.
 Monitor club performance quarterly.
 Initial speakers’ Project Completion Records.
 Preside over the meeting when the president
is absent.
5
Your Leadership Opportunity
 Set realistic and attainable goals.
 Plan how to accomplish the goals.
 Delegate tasks as needed.
 Monitor progress toward goals.
 Coach team members when necessary.
6
Your Leadership Opportunity
Five Steps of Delegation
1. Decide what to delegate
2. Decide who will do the task
3. Assign responsibility
4. Grant authority
5. Establish accountability
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Your Leadership Opportunity
Barriers to Delegation
1. Lack of confidence in others.
2. Fear of losing control.
3. Selfishness.
4. Insecurity.
5. Reluctance.
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Plan Club Meetings
 Complete meeting schedules.
 Confirm that meeting roles are filled.
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Promote Participation in the
Education Program
Coordinate the club’s educational program.
Ensure members understand how
to work through the leadership and
communication tracks.
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Promote Participation in the
Education Program
Tips for Integrating the CL Manual
Purchase the manual for display.
Discuss evaluations.
Educate mentors.
Track progress.
Include the manual in “sales pitch”.
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Promote Participation in the
Education Program
10 Tips for Using the CL Manual
1. Assign CL evaluators at every meeting.
2. Require that members bring their CL manuals.
3. Display the CL manual at every meeting.
4. Recognize when members complete CL
manual projects.
5. Work with the President to promote CL at
each club meeting.
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Promote Participation in the
Education Program
6. Include accreditations for both tracks in all
correspondences.
7. Post the CL Achievement Chart during meetings.
8. Ask members to perform and receive evaluations
on at least three meeting roles for each speech
presented.
9. Remind members to bring CL manuals on the
club website and newsletter.
10. Ask each member who achieves the CL award
to mentor a new member.
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Promote Participation in the
Education Program
Competent Leadership Project Evaluation
 Provide verbal evaluations for leadership
projects during meetings.
 Provide verbal evaluations privately outside of
the club meeting.
 Provide only written evaluations for leadership
projects.
 Provide verbal evaluations during meetings for
both speech and leadership projects but allow
less time for each evaluation.
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Recognition
A special presentation:
Will tell the recipient that someone noticed
and cared
Benefits other club members by showcasing
role models
Further motivates the recipients
Demonstrates the club’s standards of
excellence
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Ensure All Members Know
How to Evaluate
The Successful Club Series, “Evaluate
to Motivate” (Item 292)
Success Communication Series module,
“The Art of Effective Evaluation”
(Item 251)
Effective Evaluation video
(Item 4008DVD)
Effective Evaluation (Item 202)
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Orienting New Members
Orientation should focus on:
 Introducing and explaining materials and
procedures
 Furnishing support to new members
 Talking to new members about educational
materials and procedures
 Discussing the person’s needs and expectations
 Having them fill out a New Member Profile
(Item 405)
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Orienting New Members
By the fourth meeting new members
should have:
 Participated in Table TopicsTM
 Served in a meeting role
 Presented the “Ice Breaker” project from
the CC manual
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Orienting New Members
Match with a mentor
 Is experienced
 Builds a rapport with the new member
 Helps the new member set realistic goals
 Answers questions and offers detailed
information
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Other Toastmasters Activities
 Help with the club newsletter or website.
 Serve on a committee.
 Participate in speaker-evaluator exchanges
with another club.
 Participate in the club’s speakers bureau.
 Attend area, division, and district
conferences and contests.
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Organize Speech Contest
Participating as a contest official provides and
opportunity to:
 Develop and practice listening skills
 Exercise critical thinking skills
 Receive credit toward earning the CL award
 Practice objective observation skills
 Observe and learn from proficient speakers
 Develop organization, teamwork, written
and verbal communication, and event
coordination skills
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Organize Speech Contest
Members who participate:
 Build confidence
 Gain contest experience
 Learn by observing
 Try a new style or type of speech
 Share a unique personal message
with a larger audience
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Organize Speech Contest
The VPE or contest chair is responsible for:
 Contestant eligibility forms
 Judge’s guides and ballots
 Tiebreaking judge’s guide and ballot
 Timer record
 Participation certificates
 Trophies
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A responsibility
And
a privilege
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