Transcript must - Region 10 Education Service Center

2013 ANNUAL REGISTRATION OF STUDENTS WITH VISUAL IMPAIRMENTS
AND
DEAFBLIND ANNUAL CENSUS
WHO QUALIFIES FOR THE DEAFBLIND CENSUS
It is the policy of Region 10 Education Service Center not to discriminate on the basis of race, color, national origin,
sex or handicap in its vocational programs, services or activities as required by Title VI of the Civil Rights Act of
1964, as amended; Title IX of the Education Amendments of 1972; and Section 503 and 504 of the Rehabilitation Act
of 1973, as amended. Region 10 Education Service Center will take steps to ensure that lack of English language skills
will not be a barrier to admission and participation in all educational programs and services.
Annual Registration of Students
with Visual Impairments
 Why?
 Generates funds
 State Supplemental Visually Impaired Funds
 Federal funds for American Printing House materials
 Data for planning
Changes
 No information sent via postal mail
 Email information ONLY
 Special Education contact listed on AskTED
Accessing Reports
 Log in
 County district number-no hyphen
 Password
 8 string code sent by Texas School for the Blind and
Visually Impaired
Important Dates
 January 7, 2013
 Students receiving VI services in your district
 January 31, 2013
 Must be completed!
Special Attention
 Grade levels of students on report
 Infant Program (IP) and Preschool (PS)

No automatic update
 Eye medical
 MUST be current as of January 7, 2013
 504 students
 Include on Registration if receiving accommodations
because of visual impairment
 Write 504 under 1st handicapping condition column
Texas School for the Blind and
Visually Impaired
 Link
 http://www.tsbvi.edu/vi-registration
Do Not Forget
 Make a copy for your records
 Close All Entry for District
 MUST do this or you are not finished
 Superintendent Signature Letter
 Download and copy
 Have superintendent sign and mail or fax to:
Annual Registration
TSBVI
1100 West 45th Street
Austin, TX 78756-3494
Fax 512-206-9320
Deafblind Census
 Why?
 Federally required
 Generates funds for statewide deafblind services
 Data for regional, state and national planning
Accessing Census
 Same log in and password used for VI Registration
Important Dates
 January 7, 2013
 List students in your district who should be on the
Census
 January 31, 2013
 MUST be completed!
Texas School for the Blind and
Visually Impaired
 Link
 http://www.tsbvi.edu/deafblind-census
Do Not Forget
 Make a copy for your records
 Close all Entry for District
 Must do this or you are not finished
Census Definition of Deafblindness
 A student who has auditory and visual impairments
 Severe communication and other developmental
learning needs
 Need special education and related services
 http://tsbvi.edu/deafblind-census/1980-definition-ofdeafblindness
IDEA Definition of Deafblindness
 Deaf-blindness means concomitant hearing and visual
impairments, the combination of which causes such
severe communication and other developmental and
educational needs that they cannot be accommodated
in special education programs solely for children with
deafness or children with blindness.
 http://idea.ed.gov/explore/view/p/,root,regs,300,A,30
0%252E8
Legal Framework
 Federal and State Requirements
 Determine if student meets requirements for
Deafblind (DB) code
 Region 18 ESC
 http://framework.esc18.net/display/Webforms/ESC18FW-Summary.aspx?FID=148&DT=G&LID=en
Deafblind Census
 Tells who is receiving services
 Assists in planning technical assistance to students
 Coordinated by Texas School for the Blind and Visually
Impaired
 http://www.tsbvi.edu/deafblind-census
Students on the Deafblind Census
 Who may be on the Deafblind Census?
 A student who is coded Visually Impaired (VI) and is
not coded AI, DB or at-risk for deafblindness?
 No
 A student who is coded Deafblind (DB) (with or
without any other labels)?
 Yes
 A student who is coded Visually Impaired (VI) and
Auditorily impaired (AI)(with or without any other
labels)?
 Yes
 A student who is coded Visually Impaired (VI), not
coded Auditorily Impaired (AI), but is at-risk for
Deafblindness because of a suspected auditory
condition?
 Yes
 A student is coded Auditorily Impaired (AI), not coded
Visually Impaired (VI), but at-risk for Deafblindness
because of a suspected visual condition?
 Yes
 A student who is not coded Auditorily Impaired (AI)
or Visually Impaired (VI), but is at-risk for
Deafblindness (DB) because of suspected auditory and
visual conditions?
 Yes
At-Risk Students
 Census Deafblind At-Risk Check-list
 http://www.tsbvi.edu/deafblind-census/1981instructions-for-completing-the-deafblind-census
 A student with a suspected vision or auditory
impairment may be on the Deafblind Census 1 year.
 Status of vision or auditory impairment must be
determined within this time
Other Considerations
 If a student is coded Deafblind (DB), and has a visual
impairment (VI) code, then the VI code does not need
to be listed
 If a student is coded Deafblind (DB) and receives
services from a Regional Day School Program for the
Deaf, then auditory impairment (AI) code must be
listed
 Deafblind (DB) should be listed first in order of
PEIMS codes
Consent for Release of Confidential
Information
 All students with a visual impairment must have Consent
for Release of Confidential Information from the
Registration of Students with Visual Impairments signed
 In addition, all students on the Deafblind Census must
have Consent for Release of Confidential Information from
the Deafblind Census signed
 Students who are coded VI and also on the Deafblind
Census must have both forms in their eligibility folders
 http://ritter.tea.state.tx.us/special.ed/forms/viforms.html
Questions?
 Technical assistance available
 Contact Susan Lawrence
972-348-1590
[email protected]