Transcript HEO Timesheet Training Presentation

Company
LOGO
HEO Series Timesheet
October 2013 – In-service Presentation
Presentation Objective
• The objective of this presentation are as
follows:
– Advise Non-Instructional Staff, Department
Heads, Timekeepers and Business Managers
of pending mandated changes to the HEO
Series timekeeping process.
– Demonstration of
• Baruch – Timesheet, Compensatory and Overtime
Forms and Process
– Share Implementation Plan
– Question and Answers
Agenda
1. Background
2. Current Process
3. Non-Instructional Staff Timesheet
4. Implementation Plan
5. Questions & Answers
Project Background
• June 21, 2013 OHR Director’s Meeting – Central
Office OHRM announces plans to move forward
with university wide – Universal HEO Series
Timesheet
– Consistent time capture process
– Compensatory Time Calculation
– Precursor to automated Time and Leave System
Implementation – Sum Total – Projected Go-Live
2015
– Campuses given until October, 2013 to implement
HEO Series Timesheet
• July 6, 2013 – Central Office releases finalized
timesheet and process.
Current Timesheet Process
Current Process
Monthly
Reporting
Exception
Based
Time
Capture
Department
Based
Negative
Time
Reporting
Baruch Timesheet Process
Baruch Timesheet Process
Bi-Weekly
Reporting
In/Out
Time
Capture
Individual
Timesheets
Positive
Time
Reporting
In/Out
Lunch Break
Capture
Txt
Drop Downs
&
Formulas
Implementation Plan
October, 2013
Business
Managers
Timekeepers
Department
Heads
HEOs
CLTs
RAs
Go-Live – Key Dates
•
Thursday, October 3rd – launch HEOCLT [email protected] email address for submission
of timesheets and user questions
•
Saturday, October 19th – discontinue use of current monthly exception based HEO/CLT timekeeping
process.
•
Sunday, October 20th – HEO/CLT Staff begin recording daily attendance covering the week of October
20th thru Saturday, November 2nd
•
Wednesday, November 6th - Bi-Weekly Timesheet for period of October 20th – November 2nd and
Monthly Exception Timesheet covering October 1st – October 19th due for submission to OHR via
OHR Drop-box or dedicated e-mail address
•
Sunday, November 3rd – First complete bi-weekly HEO Timesheet reporting cycle starts
•
Contractual Title, CBA Exception and FLSA Status Confirmation Letter
Frequently Asked Questions
Questions & Answers