Transcript Transformation RM Handout 10-14-14

trans•for•ma•tion
\ˌtran(t)s-fər-ˈmā-shən
: a complete change, usually into something
with an improved appearance or usefulness
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How to define Information Governance
Establish clear control for creating, retaining
and disposing of information
Meet compliance, regulatory and
organizational requirements while reducing risk
Manage for cost
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Information Without
Context
Findability
Policy Driven
Compliance
Control
Reduced Risk
Cost
Management
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Big Data
Smart Data
4
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Major trends transforming the IGM market
Industry trends
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3
4
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Content explosion
Traditional processes break down in an era
of content explosion and rich formats
Regulatory pressures
New regulation increasing cost and risk
Requires cross-repository access, speed
Mobility and consumerisation
Delivery and consumption changes
Migration to SharePoint & Cloud
Unstructured data is moved from shared drives
to more collaborative environments
Challenge
How do I make use of information in all its
forms to improve productivity and inform
better decisions?
How do I comply with new regulations cost
effectively, and with minimal disruption to the
business?
How do I drive business value from mobile
computing and provide my users with
ubiquitous, yet secure access to our
information?
How do I govern SharePoint without impacting the
collaborative experience of my end users? How can I
optimize the data before migrating it?
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The Evolving State of Records Management
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Records
Management
Managed
Retention
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Business information with high
value, high risk
Managed retention for archival
purpose
Improved findability
15 % of corporate information
Managed retention and disposal
Driven by enterprise policy
Record
Keeping
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•
Regulatory driven
100 % of classified information
Archival in nature
Managed retention and disposal
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Information Governance is Complex
Organizations don’t understand what they
have, who owns it and what exists
Information value is changing
Access to and protection of sensitive data is a
serious risk
The value and meaning of business data is not
well known
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Storage and information
management costs are NOT
the same.
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Managing unstructured
information costs $25 per
gigabyte.
Enterprise Strategy Group, 2014
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1%
12%
4%
Storage Operations
Capex Purchases
Regulatory Compliance
14%
Backup Reduction
68%
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Policy Management
Annual Cost of Managing Unstructured
Information Footprint
$25,600,000
Unstructured content:
• File shares
• SharePoint
• Managed repositories
$12,800,000
$6,400,000
$2,560,000
$128,000
$640,000
5 TB
25 TB
$1,280,000
50 TB
100 TB
250 TB
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500 TB
1000 TB
Alignment is critical – the cost
of managing information is
viewed differently
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IT
Business
Units
Records
Legal
Policy &
Program
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The value of information is
changing.
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Legal
requirements
Business
records
Compliance
purposes
Relationship
Obvious
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Source of
truth
Emerging
Business
Intelligence
Records Management Governance Use Cases
Interactive
Regulatory
Document
Record
SharePoint
Management Governance Keeping
ControlPoint
Auto Declaration
ControlPoint Legacy
Data Cleanup
SAP
ArchiveLink
HP Records Manager 8.1
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AIO Structured
Records
Physical
Records
Introducing HP ControlPoint
Making defensible disposition an enterprise reality
Control
• Allows organizations to identify “dark data:
• Understand its meaning and significant
• Classify and categorize
Apply Policy
• Treat related information consistently
• Apply policy to content type
Take Action
• Make management decisions on access, availability,
location and disposition
• Complete audit trail
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Introducing HP Records Manager
Market leading EDRMS
Capture
All data,
unstructured,
structured and
physical
Complete
integration with
SharePoint;
Manage-In-Place,
high volume
ingestion
Process
Manage
Retain
Full Document
Management
Detailed meta-data,
classification or
matter, granular
retention
Tiered information
Management
Versioning, checkin/out, approval
processing
Complete audit trail,
DoD security,
robust search
Defensible
Disposition
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HP Information Governance Solution Stack
HP Records
Manager
File Analytics,
Policy
Management
Complete RM
Lifecycle
HP Information Governance
Application Architecture
Core Application Logic
ControlPoint
CFS
HP eDiscovery
End-to-end legal
hold
Complete
discovery
lifecycle
management
HP Legal
Hold
Intelligent Data Operating Layer
SDM
Connectors
Structured
content
archiving
The Power of the Platform
Enterprise Repositories
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Indexing Services
Connection Services
HP Information Governance Use Cases and
Benefits
HP ControlPoint
HP Structured
Data Manager
HP Records
Manager SAP
Archive
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Legacy Data Clean-Up
Policy-Based Migration
Manage-In-Place
Auto-Classification
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Application
Retirement
Application
Optimization
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•
Return on Investment
HP Records
Manager
Records Archiving
Records
Management
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 Complete Content Control
 Reduced Risk
 Protection and
enhancement of business
critical information
 Lowered cost of
information footprint
 Improved “findability
Information governance
is a transformational
opportunity.
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Become the agent for
transformation in your
organization.
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Attack conventional wisdom
Break down silos
Drive accountability through metrics
Work to upgrade old technology
Don’t keep forever
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You must hit the button
DISPOSE
PRESERVE
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Thank you!
David W. Gould
WW Director, HP Information Governance
Software
[email protected]
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