Transcript presentation - PGSupplier.com

P&G Supplier Portal Training
www.pgsupplier.com
Agenda
1. Introduction
2. Website Tutorial
3. Portal Tutorial
4. How to Apply for Access
What is the P&G
Supplier Portal?
Provides relevant and
useful information to our
current and potential
suppliers, including how we
conduct business with our
suppliers, purchase order
management, and invoice
and payment information.
Info found on the Website & Portal
Website (no password required)
Portal (password required)
General information, including:
Payment information, including:
• Portal information
• My Invoice Search
• Registration process
• My Unpaid Invoice
• Payment Term Policies
• My Remittance Report
• Invoice Requirements
• My Vendor Data Details
• Purchase Order Information
Agenda
1. Introduction
2. Website Tutorial
3. Portal Tutorial
4. How to Apply for Access
P&G Supplier Website
Anyone can access this page, no password required.
You can change your
language settings here.
If you are already registered with
the P&G Supplier Portal, you can
enter your username and
password here.
Alternatively, you can click on the
Help and Access Support link to
initiate the registration process.
The announcements section highlights new
initiatives or planned system downtimes.
P&G Supplier Website
We receive a lot of questions about invoicing, and to help address some
of those questions, we will be covering the Invoicing option under the
For Current Suppliers dropdown menu for the next few slides.
Country-specific Invoicing Details
P&G invoice
requirements and
billing addresses for
every country can be
accessed by clicking
on the Country of
interest in the map.
Using Brazil as an Example
In this specific
example, we have
clicked on Brazil.
Invoicing Requirements for Brazil
The invoice requirements for Brazil can be found via demos, videos, and
instructions on this page.
This information can be displayed in either English or Portuguese.
Invoicing Support
The Accounts Payable Support Center and relevant email addresses can
be found here too. Simply select the country of interest from the
dropdown menu to display the relevant information
Agenda
1. Introduction
2. Website Tutorial
3. Portal Tutorial
4. How to Apply for Access
P&G Supplier Portal
Only registered suppliers can access the portal, as a
password is required. To avoid compatibility issues,
please use Internet Explorer to access the portal.
Sign in to the portal using your
username and password.
Payments & Invoicing Reports
For information on your P&G payments and invoices, click
on the tab next to Home called Payments & Invoicing.
Now you are in the area of the portal that contains training documentation, Supplier
Portal contact details, and access to payments and invoicing reports.
Support for Payments & Invoicing
The Help button will
direct you to support
contacts for the Portal
and training materials
on how to run the
Payments and
Invoicing reports.
My Invoice Search
The Invoice Search button will direct you to
the following screen, where you can search for
invoices by invoice date or invoice number.
Searches can be made
by Invoice Date.
Search by invoice
number
Searches can be made
by Invoice Number.
My Invoice Search Results
The data can also be
downloaded into excels
for further analysis.
Simply click on the
Download to Excel
button.
The Status and Action Required fields will
provide the exact status of the in transit invoices
and any next steps required.
My Unpaid Invoices
The Unpaid Invoices report will provide visibility on
all those invoices that have not yet been paid.
The data can also be
downloaded into excels
for further analysis.
Simply click on the
Download to Excel
button.
Still can’t find your invoice?
It could be due to one of the following reasons:
• The invoice you are looking for does not fall within the date
range selected.
• The invoice is old; we only shows invoices for up to 6 months.
• Invoice was recently submitted to P&G (within 10 days) and not
yet appearing in the portal.
Still can’t find it? Then contact our Accounts Payable
Support Center. Their info can be found under the Help tab
on the Supplier menu guide.
Unpaid invoice updates happens every 8 hours while
paid invoice updates happen every 24 hours.
Remittance Report
The Remittance Report provides a breakdown of payments received by
P&G. Just enter the payment month in the field highlighted below.
The download excel functionality is available for this report, too.
Remittance Report
You can expand the payment lines reported in the remittance report to view the
breakdown of a specific payment.
For example, if you received a payment of $10,000 that encompasses 10 different
invoices, this useful functionality will allow you to match the invoices to the
relevant payment.
Simply click on the
arrow highlighted
to the left to get the
breakdown of a
specific payment.
Alternatively, click
on the Expand
option to get the
breakdown of all
your payments.
Ensure your vendor data is correct
You can review your contact details for accuracy and trigger any
changes, if needed.
Ensure your vendor data is correct
You can also add an additional vendor to your account.
Just send your username and email address to your regional contact
below, to confirm the additional vendor which require access.
Americas: [email protected]
Asia, Pacific, and Greater China: [email protected]
Western Europe: [email protected]
Russia, Ukraine, Kazakhstan, Azerbaijan: [email protected]
Agenda
1. Introduction
2. Website Tutorial
3. Portal Tutorial
4. How to Apply for Access
How to Apply for Access
You can register for the portal in two ways:
• Online registration (recommended option) You will need to provide a Supplier Code and
Purchase Order (PO) number found on any of
your P&G invoices. If you do not have both of
these numbers, then you will need to complete
the Manual Registration process.
• Manual registration – You will need to fill out
the form and return it back to us. You will need
to provide a Supplier Code or PO number.
Instructions for how to register both ways
are included in the following slides.
How To Apply for Portal Access
via Online Registration
You will only be able to register for the portal
if you are already an existing P&G vendor.
Visit www.pgsupplier.com
and click on the Help and
Access Support link to start
the registration process.
Click this link to
start the Online
Registration
process.
Here is an outline for the registration process.
Click the Get
Started button
to continue.
Enter your contact information and be sure to fill out all the mandatory fields. Follow the correct
formatting for your telephone number (click the question mark for details) and include a valid
email address (no address ending in @pg.com or already registered in the system).
Click
Next.
Invoice/Payments
Status Reports
checkbox is ticked by
default.
Change Default
Settings as desired.
Click Next.
Enter your
Supplier/Vendor Code
and
Purchasing Document
Number which is the 14
character Purchase Order
Number (SAP Box – 10
digit PO Code)
and
Invoice Number
(optional)
Enter the email address
of your P&G contact.
If the Purchase Order Number and Supplier Code you entered are successfully
validated, a popup message will appear. Click OK and you are registered.
You will receive an email confirmation with your username and password within 72
hours of the Supplier Portal Team receiving your registration.
How to Apply for Portal Access
via Manual Registration
Click on the
link to open
the form.
Fill out all the
mandatory fields
on the form.
Submit the
completed form to
the relevant email
address to the left.
You will receive an
email confirmation
with your username
and password
within 72 hours of
the Supplier Portal
Team receiving
your form.
Support
Thank you for completing the
P&G Supplier Portal training.
For questions, please contact regional
support.