Procurement Journey 20 November 2014

What is the National Procurement Journey?

• The Procurement Journey is designed to support procurement activity at all levels of the spectrum from simple tactical, low risk/ low value purchases, to the most complex high value/ high risk/ highly visible procurement exercises. • Launched in October 2010, it was developed by a cross sector project team • Its purpose being to; grow and improve procurement capability across all Scottish public sectors • Encourages and facilitates best practice procurement, standardisation and compliance • It is recognised as an informative aid to procurement excellence both within Scotland, and further afield • Used as a reference/ benchmark of excellence across wider geographies.

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Accolades

Unprompted feedback from Scottish Government Legal Department: “Catherine Barnard, a Professor of Law at Cambridge University, recently started teaching an LLM in relation to procurement and was complaining about the dearth of really useful accessible material available in relation to procurement. She had come across the Procurement Journey and couldn’t praise it highly enough – so much so that she refers her students to it constantly to help them understand the procurement process and the various stages.” • Referenced by the UN http://www.unpcdc.org/home/service/news/europe-and-the-cis/united kingdom/'procurement-journey'-is-launched.aspx

• Referenced by British Universities Finance Directors Group / HEPA (Higher Education Procurement Academy) http://www.hepa.ac.uk/Resources/News/View?g=f26d9c60-4dce-4889-b892 d15cc66b34ce&m=2&y=2014 • Referenced by the Human Rights Commission http://www.equalityhumanrights.com/about-us/devolved-authorities/commission scotland/public-sector-equality-duty-scotland/procurement-guidance-scottish-public authorities

Procurement Journey

• One web location for procurement activity support • Standardised Approach • Standardised Templates • PCS-Tender workflow mirrors Procurement Journey cycle which Health sector committed to use • New Assessment Regime will mirror Procurement Journey cycle • 3 rd most visited Scottish Government webpage > 100,000 hits per year • Procurement Journey training module in use by Health • Project has commenced to enhance the Procurement Journey over the coming months, with a user survey which is currently live

Decision Matrix

Route 1

Routes 2 and 3

Develop Strategy

Route 2 http://www.scotland.gov.uk/Topics/Government/Procurement/buyer information/spdlowlevel/routetwotoolkit/developstrategyroutetwo/devstratroute2 Route 3 http://www.scotland.gov.uk/Topics/Government/Procurement/buyer information/spdlowlevel/routetwotoolkit/developstrategyroutetwo/devstratroute3

Quick Links

Procurement Journey Survey

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Purpose / Overview

To engage with end users and canvass feedback on the strengths and weaknesses of the PJ To consider the feedback and incorporate (as appropriate) into an enhanced solution, driving best practice and improving the user experience The survey closes @ 17:00 Nov 21 Nov 18 th st , and the preview below was extracted on Wed At the moment, other than identifying the number of NHS respondents, an NHS specific analysis is not possible. The summary below is based on all 232 respondents • • • • •

High Level Summary – Emerging Findings

232 respondents, of which 13.8% (32) identified themselves as working in the NHS 45% of respondents claim the PJ is totally embedded right across their organisations 71% of respondents claim the PJ if fully embedded within Corporate Procurement The ‘station’ concept received 89% validation Overall the PJ is well received and valued as a helpful tool, but is in need an upgrade

Procurement Journey Survey

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Emerging Requests for Enhancements

Although the purpose and value of the PJ comes across strongly, there are a number of aspects which could be improved, for example: – Navigation: difficult to navigate to a specific page or document – Interaction: Not interactive or intuitive enough – Documentation: Would benefit from a central documentation\template library – Templates: Would benefit from populated examples as opposed to only blank templates – Search Facility: Would benefit from an internal search facility • Training: It is evident that the users would appreciate PJ training across key stations , particularly: – Route 3 Develop Strategy & Develop Documents – Post Tender Evaluation – Contract and Supplier Management This will be highlighted to Professional Practice and Development Forum

Other Changes to Procurement Journey

• Procurement Act has been passed by Parliament • New EU Legislation to implement – Consultation on both • New requirements will be built into the Procurement Journey • Currently enhancing the guidance on C&SM • Reviewing how the PJ can be enhanced for: – Fraud Awareness – Innovation – Continuous Improvement