CALPADS Essential 3 Intro Training Presentation v1.0

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Transcript CALPADS Essential 3 Intro Training Presentation v1.0

SSID ENROLLMENT Course Introduction

Essential 3

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Who’s Supposed to Be Here

2 Individuals assigned to CALPADS maintenance Supervisor of staff assigned to CALPADS

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Training Sequence

Essential 1: Data Coordinator Orientation Essential 2: Interface & Administration Essential 3: Data Submission Fall 1 Essential 4: Anomalies Fall 2 Data Population Fall 2 End of Year 2 & 3 End of Year 1 & 4 Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Rules

4 Mute yourself HOLD Silence cell phones 1 conversation at a time

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Agenda

Background & Workflow Online Maintenance Live Demo Batch Processing Live Demo 5 Wrap-Up 3 Hours

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Course Description

COURSE MODULES

This course is modularized to allow for use in local training that is focused only on specific topics appropriate for a particular audience. The modules include …..

• 3a – SSID ENROLLMENT Capabilities and Key Concepts • Reference guide and content discussed throughout the live demo • 3b – SSID ENROLLMENT – ONLINE • Content discussed during first half of live demo • 3c – SSID ENROLLMENT – BATCH • Content discussed during second half of live demo

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Course Description

COURSE OBJECTIVES

• Locate existing SSIDs • Assign and maintain SSIDs • Enroll new students • Update existing student’s enrollments • Enter and maintain

• Student Information • Student Programs • Student English Language Acquisition Status

• Review and resolve related submission errors

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Key Concepts

ONLINE MAINTENANCE VS BATCH

Online Maintenance

• One student at a time • Edit data manually in CALPADS portal

Batch

• One or more students • Enter data in SIS or Excel; then upload extract using CALPADS portal • CALPADS validates online & batch transactions using the same process Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Live Demo Topics

ONLINE MAINTENANCE

• Search for student – P. 6 • Request SSID and Enroll – P. 20 • New SSID Enrollment – P. 22 • Existing SSID Enrollment – P. 34 • Enter and maintain • Student Information – P. 47 • Student English Language Acquisition Status – P.62

• Student Programs – P. 65 • Review and resolve related submission errors Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Live Demo

ONLINE MAINTENANCE LIVE DEMO

3b – SSID ENROLLMENT – ONLINE

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Break Time!

10 minute break

Remember that you can attend the CALPADS Q & A sessions on

Wednesdays at 3 p.m

. if you have additional questions during the submission window. Sign up on the CSIS CALPADS training registration page listed in the Resources section near the end of this presentation.

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Batch Files

FILE PROCESSING

These files are used to enroll students and maintain their Profiles. They can be files from your SIS (consult with your SIS vendor) or an Excel Spreadsheet (instructions will be provided).

 Student Enrollment – SENR  Student Information – SINF  Student Program – SPRG  Student English Language Acquisition – SELA The fields and their relationships are defined in the CALPADS File Specifications (CFS) http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Enroll Students

STEPS FOR BATCH ENROLLMENT

The steps to enroll students data are …..

        Step 1: Prepare Data (SSID Enrollment) – pp. 10-21 Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records – pp. 30-33 Step 5: Resolve and Post SSID Candidate Records – pp. 34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Live Demo

BATCH PROCESSING LIVE DEMO

3c – SSID ENROLLMENT – BATCH

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Enroll Student

Step 3: View Submission Status

File Status States

A file may be in one of the following possible states after the upload process or during the batch submission process

Disposition

Upload Failed

Description

File did not pass the initial upload validations or rules processing In Queue File did pass the initial upload validations/rules processing and is waiting to be processed (Queue: the process waiting line for files) CDE has placed the file in a delay-process state On Hold In Process Ready for Review File is currently being processed by the system In Review Complete Excluded File has completed the initial submission processing and is ready for an authorized to review the results File has completed the initial submission processing and an authorized user has reviewed the results, but has not made a selection on one or more sets of records in the file requiring user interaction Passed records of a submitted file have been successfully processed and posted to the ODS Submitted records for a site(s) was (were) removed from the submission process and not posted to the ODS

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Enroll Student

Step 5: Resolve SSID Candidates/Post Records

(cont)

Disposition Codes Disposition

Ready

Description

Ready for selection Selected Posted Cancelled Failed A selection of an SSID or New SSID has been made The selected record and its resolution has been posted The “None of the Above” option was selected The selected record and its resolution failed validation and were not posted

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Modify Existing Student’s Data

STEPS FOR BATCH MAINTENANCE

The steps to modify students’ data are the same as the steps to enroll students, except that there is no step to Resolve SSID Candidates         Step 1: Prepare Data (SSID Enrollment, Student Information, Student Program, Student ELA) – p. 21 Step 2: Upload Files – pp.22-24 Step 3: View Submission Status – pp. 25-29 Step 4: View and Post Passed Records –pp. 30-33 Step 5: Resolve SSID Candidates/Post Records – pp. 34-39 Step 6: Resolve Rejected Records – pp. 40-44 Step 7: Correct Rejected Records – pp. 45-49 Step 8: Reload Rejected Records – p. 50

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Resources

CALPADS Calendar

http://www.cde.ca.gov/ds/sp/cl/rptcalendar.asp

System Documentation

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

Document

CALPADS File Specifications (Forms) CALPADS Error List CALPADS Data Guide

Description

File layout and requirements for batch submission Detailed error message descriptions Detailed requirements

Sections

SENR, SINF, SELA & SPRG tabs Student Enrollment, Student Information, Student English Lang Stat, Student Programs, and Fall 1 Certification tabs Sections 2.1.1, 2.1.2, 2.1.3 & 3.1.2 – 3.1.9

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Resources

Self-paced Trainings

https://csis.fcmat.org/Pages/Self-Paced-Training.aspx

CALPADS Q & A Sessions – Every Wednesday

Enrollment - http://csis.fcmat.org/Pages/Trainings.aspx

FAQs

CALPADS - http://www.cde.ca.gov/ds/sp/cl/calpadsfaqs.asp

Race and Ethnicity - http://www.cde.ca.gov/ds/dc/es/refaq.asp

LCFF - http://www.cde.ca.gov/fg/aa/lc/lcfffaq.asp

• • • • • Free and Reduced-Price Meal (FRPM) Income Eligibility Under the LCFF Unduplicated Pupils at Schools with Provision 2 and 3 or Community Eligibility Provision (CEP) Status English Learners Under the LCFF Foster Youth Under the LCFF County Office of Education Schools and Alternative Education Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Support

Web: http://www2.cde.ca.gov/calpadshelp/default.aspx

Phone: 916-325-9210 E-mail: [email protected]

Listserv: http://www.cde.ca.gov/ds/sp/cl/listservs.asp

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014

Training Evaluation

Questions Please Complete Our Survey

http://bit.ly/1n1yKOD

Essential 3 - SSID Enrollment Course Introduction v1.0, September 10, 2014