Transcript Slide 1

National Board Meeting
September 9, 2014
4:00pm-6:00pm EST
Board Meeting Agenda
 Welcome
to Fredi Stevenson
 Program Update
 Committee Reports



Finance
Development
Governance
 Organizational/Board
Goals 14-15
 Future Meeting Schedule
2
Program/Staff Update
Staff
 Staff totals for the year- 89
FT employees and 2
AmeriCorps VISTA
volunteers
 First week experience and
all-staff meeting took place in
July in Boston
 Final stages of hiring for
Director of Marketing and
Communications on National
Team
 National Team and Site ED’s
are doing an overnight retreat
in two weeks- focus will be on
communication, growth and
decision rights
Programs
 Access Program in final two
weeks of recruiting
 Second randomization for RCT
evaluation takes place next
Friday



NY and BOS need to pull off
some big numbers to finish
Chicago Success Program
recruiting is on target- Access
running behind- but there is time
to catch up
Success Direct student
recruitment is complete- was a
struggle to reach goals 250 in
NY, 120 in MA and 75 in CHI


Tight timeline to recruit
Unreliable partners
3
Success Program Numbers
Site
First
Year
Second Middler Middler
Junior
Year
1
2
Senior
Site
Not
Totals Assigned
Massachusetts
548
535
156
63
350
254
1906
102
New York City
390
264
35
2
57
6
754
29
Chicago
75
0
0
0
0
0
75
0
1012
802
187
67
407
260
2735
131
College Year
Total
-Middler 1 refers to a student in their 3rd year with Bottom Line but who is not yet a Junior (Junior is defined as 3
or 4 more than 4 semesters from graduation)
-Middler 2 refers to a student in their 4th, 5th, or 6th year with Bottom Line, but who is not yet a Junior
-Currently, more than 85% of our students from the class of 2009 have graduated, or are on track to graduate
within 6 years (by spring 2015)
-Not Assigned means that the student is not active in our program and no longer has a counselor
4
Financial Report
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
•
•
•
•
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Welcome Lilee Dethchan, Director of Finance
Goals and plan for the year
Continued improvement and documentation of
policies, procedures, and reporting
 i.e. Monthly revenue, expense, cash reporting and
reconciliation
Research and Develop Investment Policy Statement
and strategy
Timely Board and Finance Committee Support
 i.e. Provide regular reports on action items from
Finance meetings
Facilitate and assist in Annual Budget Process
 i.e. Ensure all relevant staff are trained on budget and
revenue tools.
Research accounting systems and consider
replacement of QuickBooks by July 2015
5
Profit and Loss Through 8/31
Jul - Aug 14
Ordinary Income/Expense
Income
4001 · UNRESTRICTED DONATIONS
4002 · RESTRICTED DONATIONS
4004 · SCHOLARSHIP DONATIONS
4005 · In Kind Donations
4500 · DEVELOPMENT EVENTS
Total Income
Expense
6100 · PERSONNEL
6200 · OCCUPANCY EXPENSE
6310 · EQUIP MAINT & RENTALS
6330 · BUSINESS INSURANCE
6350 · OTHER CHARGES & FEES
6363 · OFFICE SUPPLIES
6364 · POSTAGE
6365 · PRINTING & PUBLICATIONS
6400 · PROFESSIONAL FEES
6479 · RECRUITMENT, TRAINING & TRAVEL
6500 · PROGRAM EXPENSE
6530 · DESIGNATED SCHOLARSHIPS
6550 · TELECOMMUNICATIONS
6560 · TECHNOLOGY
6570 · STUDENT SUPPORT CENTER
7002 · Uncategorized Expenses
Total Expense
Net Ordinary Income
Other Income/Expense
Net Income
Budget
$ Over Budget
259,386
15,000
0
305
9,422
284,113
175,104
53,040
23,603
0
2,200
253,947
84,282
(38,040)
(23,603)
305
7,222
30,166
882,692
76,692
4,698
1,965
9,807
7,786
415
1,954
6,878
918,744
102,802
4,640
1,758
4,176
5,050
1,258
5,167
24,565
(36,052)
(26,110)
58
207
5,631
2,736
(843)
(3,213)
(17,687)
19,478
28,066
16,426
19,028
13,016
0
9,191
1,098,092
30,193
60,905
42,667
5,584
23,128
0
0
1,230,637
(10,715)
(32,839)
(26,241)
13,444
(10,112)
0
9,191
(132,545)
(813,979)
(976,690)
162,711
19
(813,960)
0
(976,690)
19
162,730
6
Balance Sheet (as of August 31)
Aug 31, 14
Aug 31, 13
$ Change
ASSETS
Current Assets
Checking/Savings
Accounts Receivable
2,350,557
3,422,151
2,924,036
2,633,606
-573,479
788,545
Other Current Assets
Total Current Assets
134,533
5,907,241
87,960
5,645,601
46,573
261,640
Fixed Assets
358,308
215,105
143,203
TOTAL ASSETS
6,265,549
5,860,706
404,843
121,310
197,750
-76,441
47,754
169,064
47,754
245,504
0
-76,441
6,910,445
5,643,201
1,267,245
-813,960
-27,999
-785,961
6,096,485
5,615,202
481,284
6,265,549
5,860,706
404,843
LIABILITIES & EQUITY
Liabilities
Current Liabilities
Long Term Liabilities
Total Liabilities
Equity
3001 · Retained Earnings
Net Income
Total Equity
TOTAL LIABILITIES & EQUITY
7
Cash Flow Projection as of 8/31
 Days of Cash is determined by taking the cash in the bank and dividing it by the expected expenses over
the next 365 days
 Prior months use actual dollar amounts.
 Future months are determined using budgeted monthly expenses and a projection of how much revenue
is going to come in- discounted by likelihood
 The further out in the future, the less accurate the guesses on revenue sources will be in likelihood of
receipt, actual dollar amounts and in date to be received
8
Development Overview
Q1 – Highlights
 Poses Family Foundation, MSDF, USA Funds
 CVS Caremark – Interest match & National geographic
overlap
 Initial planning meetings complete w/ 4 board members,
3 in process; 79K committed to national to date
 Corporate Matching Improvements are underway
Where we need the most help
 Introductions to your personal and professional
networks
 Pipelining candidates for Donors and potential Board
Service
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FOUNDATIONS
Goal: Increase the # of proposals that focus on BL – National issues / needs.
Target Amount: $600,000
Objectives
Q1
Source New Grants that align w/
BL
Outreach activities to widen
network
Attend National Events
Q4
•
Delegates & Ed Dept.
•
Monthly Newsletter
•
America Forward
•
Contacts: TY-45 LY-2
DC – July
Sun Life - Aug
NCAN – Sept
Ottaway, Edison, Poses,
ARK
Submit 3 proposal / Qtr
Submitted: Poses, ARK,
Ideas Matter
Pending: USA Funds
Leverage relationships with
current funders/ to source new
opportunities
Q3
ARK, Fossil, Starbucks,
Edison, Ottaway, Mott,
Tom’s of ME.
Send out 9 LOIs/ Qtr
Secure VISTA
Q2
Complete - July
Repositioned MSDF Grant
to keep 161K of unused
Evaluation Funds.
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CORPORATIONS
Goal: Secure support from 4 new corporations. Companies should have a national brand
and a footprint that overlaps with our current or future geography. Target Amount: $100,000
- $200,000
Objectives
Q1
Source new companies that
prioritize BL issues
New companies: Fossil,
GE Power & Electric,
Gillette.
Rely on board members to
ID or introduce us to leads.
Hyatt-Ballard, PEPSICO,
GMO-Shell, Chartis GrpGraboys, Goldman SachsBakru, Schultz?
Develop a more
sophisticated response for
STEM inquiries
On hold for Marketing /
Communications.
Secure 4 meetings/month.
July – Pragya Sys, Sun
Life, IPG, Morgan Stanley,
GMO.
Aug – CVS, Persistence+.
Sep- CVS visit to BL,
Starbucks
National Target List
12 applications have been
pulled and are in process
for Q2 submissions.
Other – Corporate Match
Included in all TY letters.
Website upgraded.
LY donor outreach project.
Q2
Q3
Q4
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INDIVIDUALS / BOARD
Goal: 1) Create individual giving plans in support of National. Use as a pipeline for future
Board Members. 2)Ensure Board dollars support National budget. Target: $195,000.
Objectives
Increase new
National contacts by
100%
Q1
K.M. is considering
appeal.
D.T.– Jan Event.
P.S. – willing to host
party.
Execute at least 1
National appeal
Planning for Dec and
June.
Newsletter
Solicitation 6 weeks
In Process
Increase Give Get to
25K.
Completed
Increase Board Lift
At least 79K committed
Meet w/ Board
review LY and plan
TY.
Met with 5 so far. 1
pending and 1 in Q2.
Confirm 100% of
support by end of Q1
Q3
Q4
TY – 45, LY 2
Assist Board to
execute at least 1
personal appeal/
event to their
networks
Add 2-3 Board
members.
Q2
Fredi Stevenson
Not confirmed as of 9/2.
Marc, Wes, Fredi.
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EARNED INCOME
GOAL: Investigate fee-for-service options. Analyze potential revenue streams and business
planning with the goal of piloting and implementing a solution. Target: $50,000-$100,000.
Objectives
Q1
Corporate Paid
Internships
Higher Ed:
Consulting / Training
K12/Higher Ed:
Direct Service
Events: Conference /
Convening
Q2
Q3
Q4
No Action
•
Phase I of Poses /
Bridgespan work
approved.
•
ROI research
request in process
with Kennedy
School.
2-3 FITW Grants –
Salem State, BU,
Wheelock
Included as a significant
funding request in USA
Funds submission
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Governance Report
Priorities for the Year
 Add 2-4 New Members
 Create Annual Board Calendar
 Key Document Review

Board Prospects Tracking Sheet

Board Member Orientation Outline

Board Evaluation Survey

Board Member Class Chart
 Other Items for Review

Board Member Evaluation

CEO Evaluation

CEO Succession

Conflicts of Interest Questionnaire
 Set Regular Call Schedule
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Board Candidates
Active Candidates
Board Member Name Candidate
Home City Title
Company
Dave Terry
Tony Cheng
NYC
CEO
TripFilms
Dave Terry
Ted Preston
Boston
Consultant
Dave Terry
Soreb Oberg
Boston
Managing Director
Tommy Lee
Dave Terry
Ken Graboys
Chicago
Managing Director
The Chartis Group
Marc Smith
Marc Smith
Marc Smith
Marty Barrington
Liz Lempres
Chip O'Hare
Richmond
Boston
Boston
Patti Saris
Tony Wolfman
Boston
Altria
McKinsey
JOH
Bentley / The 30%
Coalition
Patti Saris
Greg Shell
Boston
CEO
Director
CEO (Retired)
Executive Advisor /
VP
Portfolio Manager International
Bob / Kay
Michael Ryan
NYC
CEO
Bob / Kay
Bob / Kay
Michael Ryder
Tina Lee
NYC
Managing Director
EVP
Bob Ballard
Jason Ballard
Chicago
Kay
Jeannie Schulz
CA
Kay
Ashok Bakhru
NYC / MA
Chairman of the
Board
Goldman Sachs
Wes
Frank Borges
Hartford
CEO
Landmark Partners
Greg
Eric Moreno
LA
SVP
Fox Networks
GMO
MDR Capital
Management
Blackstone Group
World Journal
Operations Manager /
Hyatt Hotels Corp
Analytics
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Organizational Goals 2014-2015
Organizational Goals
Address Organizational
Growth Options
Key Elements
Timeline
Staff Off-Site on Sept 22 to narrow
scope of options
Bridgespan project on work with
colleges
Discussion with Wellspring about MA
planning project
NY Development Consulting Project
Build our National
Oversight and Support
Functions. Improve
overall operations
Sept 22 Senior Team meeting to
discuss ownership and communication
challenges
Development of Process Documents
and clear delineation of
Responsibilities
Continue to centralize overlapping
responsibilities including Marketing,
Finance, Program support
Provide Sites with Premium Support
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Org Goals (cont)
Organizational
Goals
Enhance
External
Relations and
Fundraising
Key Elements
Timeline
Grow and Diversify our Funding Sources – focus on
individuals and explore Fee for Service revenue
Build External awareness of the Bottom Line Model
Deliver the
highest quality
Access and
Success
programs in
the country
Reach Student Service Numbers while continuing to
codify materials building quality and leading the
sector
Proactively look at options to create efficiencies in
current model
Discuss Program improvements throughout-focusing
on Employability, our staff training and management
17
Board Goals for 2014-2015
Goal
Build Board Efforts through newly
defined Committee structure:
Development, Governance and
Finance
Key Elements
Schedule meetings for the year, set
goals and define staff and board
member roles for each activity
Timeline
Discuss at Sept Board meeting and
develop plan
Continue to build on Financial
policies, systems and structure
work that from last year
Set regular calendar to engage with
staff around critical decisions
Define IPS through a Sub-Committee
and solicit external (pro-bono) support
Discuss at Sept Board meeting and
develop plan
Build Fundraising Capabilities and
effectiveness of National Board
Increase Give/Get Goals to be in line
with other National Boards
Discuss at Sept Board meeting and
develop plan
Utilize Board planning documents to
increase communication and
transparency and hold each other
accountable
Increase staff support for personal
asks and targeting
Add 3 New National Board
Members by June 2015
Ensure all Board members are
actively working their networks
Add members by March if possible
Identify key targets by end of Sept
and report on progress regularly
Address Strategic Growth Options
Utilize recommendations from staff to
clearly define plan for the future
Staff to present Board options and
discussion
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Future Meeting Schedule
Upcoming Meetings:
th
 Wed, January 15 , 3pm (Phone or In
Person) NYC Bottom Line Office


Wed, March 4, 2014, 4pm (Phone)
Th/Fri, June 4&5, 2014 (In PersonBoston, MA)
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