test administrators - Boston Public Schools

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Transcript test administrators - Boston Public Schools

Spring Test Administration Training Session

February 2013 Includes information on MCAS, MCAS-Alt, and ACCESS for ELLs

Presenters

Dan Wiener

Administrator of Inclusive Assessment 

Jodie Zalk

Coordinator of MCAS Test Administration 

Bob Lee

MCAS Chief Data Analyst Massachusetts Department of Elementary and Secondary Education 2

Today’s Agenda

 Review materials in folders  Updates for 2013  Test security and test administration protocols  MCAS and ACCESS for ELLs participation requirements  Students with disabilities  ELL students  Reporting  Schedules   Edwin Analytics Historically anchored growth percentiles  Additional information and orientation for new principals Massachusetts Department of Elementary and Secondary Education 3

Updates for 2013

 MA Secretary of Education — Matthew Malone  Changes in reporting growth  Updates for high school principals  March retest questions will not be released.  Adams requirement will include STE for grade 9 students.

 ACCESS for ELLs implementation  Communication with schools and districts  Student Assessment Updates email 4 Massachusetts Department of Elementary and Secondary Education

Test Security

Why Is MCAS Security Important?

 To protect the validity and integrity of test results “When MCAS scores are invalidated, parents, students, educators, and the community are deprived of important information about student achievement...” --Commissioner Mitchell D. Chester, Spring 2012 6 Massachusetts Department of Elementary and Secondary Education

Invalidations of MCAS Results

Year

2009 2010 2011 2012

# of Student Score Invalidations Because of Student Cheating, Accommodation(s) Given to Ineligible Students, Teacher Coaching

598 1,350 354 300* * Of these students, 103 had results invalidated because they used electronic devices, including cell phones. 7 Massachusetts Department of Elementary and Secondary Education

Top 10 Types of Security Violations in Spring 2012

1.

2.

3.

4.

5.

Cell phone Improper use of the read-aloud accommodation Improper calculator use Passing notes Improper assistance from test administrator 6.

7.

8.

Cheat sheet MP3 player Tweeting 9.

Working in wrong session 10.

Posting to Facebook Massachusetts Department of Elementary and Secondary Education 8

Importance of Leadership

Superintendents must review their principals’ test security plans.

 Superintendent’s Assurance of Proper Test Administration (optional) — PAM page 116  Principals must maintain the security of the testing environment and test materials.

 PCPA certification — PAM pages 114–115  Train test administrators and others, and ensure they comply with requirements.

 Meet with students.

9 Massachusetts Department of Elementary and Secondary Education

A Secure Testing Environment

 Do NOT schedule breaks mid-session  Plan for  appropriate testing spaces  students who may need more time  lunch, recess, restrooms  Cover/remove prohibited classroom displays  PAM page 23  No visitors 10 Massachusetts Department of Elementary and Secondary Education

Security Requirements for Test Materials

 Store all test materials in a central location each day.

 Locked when tests are not being administered  Restricted access  Maintain chain of custody of materials during test administration.

 Do not remove test materials from school.

 Do not leave test materials unattended.

11 Massachusetts Department of Elementary and Secondary Education

Confidentiality of Booklets

Do NOT …

 review test booklets or answer booklets before, during, or after testing  exceptions for certain accommodations  provide students access to tests before testing  duplicate test materials  retain, recycle, remove, or destroy test materials 12 Massachusetts Department of Elementary and Secondary Education

Case Study #1

The test coordinator prepares crates of testing materials for all the test administrators. She counts the number of booklets twice and matches the number to each room roster. The test administrators pick up their crates and take them to their classrooms.

Is this sufficient?

13 Massachusetts Department of Elementary and Secondary Education

Is this sufficient?

A.

B.

Yes. Materials were counted twice and quantities were matched to room rosters.

No. Test administrators should also have counted materials (in addition to the test coordinator). Also, tracking forms should have been used.  14 Massachusetts Department of Elementary and Secondary Education

Train Test Administrators and Others

 All individuals involved in test administration must participate in training.

 See topics in PAM — pages 26–28  Forms requiring signoff by test administrators  Participated in training  Received their TAMs — see PAM page 121  Signed a nondisclosure agreement if providing certain accommodations — see PAM page 119 15 Massachusetts Department of Elementary and Secondary Education

Test Administrator Responsibilities

1.

2.

3.

4.

5.

Follow directions in TAMs and read scripts verbatim.

Supervise students at all times to prevent cheating.

Prevent use of prohibited materials (e.g., cell phones).

Focus full attention on the testing room.

Do not coach students or alter responses.

16 Massachusetts Department of Elementary and Secondary Education

Case Study #2

During Session B of the Composition, some students turn in their completed booklets. While the remaining students continue working, the test administrator reads some of the compositions to see how well the students used the writing techniques they were taught.

Is this permitted?

17 Massachusetts Department of Elementary and Secondary Education

Is this permitted?

A.

B.

No. Test administrators cannot look at student responses or secure test content.  Yes. One of the purposes of MCAS is to inform instruction. The test administrator acted appropriately.  18 Massachusetts Department of Elementary and Secondary Education

Provide Clear Expectations to Students

 Students must not  preview test materials  copy others’ work  accept any coaching or let someone else answer for them  use materials that are prohibited during testing  TAMs instruct students  to work until end of session (and only in that session)  to answer all questions in the session  Also instruct students to  try their best  respond directly to the MCAS ELA Composition prompt  Sample form in PAM (page 122) 19 Massachusetts Department of Elementary and Secondary Education

Results will be invalidated for students who use cell phones or other electronic devices at any time during a session, including after a student turns in his or her test materials, during a break, or during the transition to a test completion area.

Massachusetts Department of Elementary and Secondary Education 20

Case Study #3

A test administrator notices a student has finished working but hasn’t turned in her test materials.

The test administrator notices that the student has her phone out. The test administrator confiscates the phone, collects the student’s test materials, and sends the student to the principal’s office.

Upon questioning, the student admits that she took a photo of a drawing she had made in her test booklet, and posted the photo to Facebook.

What should the principal do?

21 Massachusetts Department of Elementary and Secondary Education

What should the principal do?

 Print a copy of the photo.

 Have the student delete the photo from Facebook and from the phone.

 Determine whether the photo was disseminated in another way (e.g., email, texting).

 Call the Department immediately.

22 Massachusetts Department of Elementary and Secondary Education

How to Avoid This Situation

 Inform students about the cell phone policy.

 Inform students of appropriate activities at the end of a session (read a book).

 Have test administrators collect test materials when students are no longer working.

 Schedule sessions for appropriate lengths of time.

23 Massachusetts Department of Elementary and Secondary Education

Tips to Maintain Security (Recommended)  Use seating charts.

 Have an empty seat between students.  Have test administrators proctor other teachers’ classes.

 Have two test administrators in each room.

24 Massachusetts Department of Elementary and Secondary Education

Please contact the Department at 781-338-3625 IMMEDIATELY to report testing irregularities.

 See PAM page 7 for more information about reporting testing irregularities.

Massachusetts Department of Elementary and Secondary Education 25

Test Administration Protocols

Before Materials Arrive

 Determine logistics.

 Security plan  Testing dates and deadlines  Testing locations and staffing plan (including special populations)  Prepare record of test administrators and students  Check the Department’s website.

 Practice tests  Read the PAM.

 Student participation guidelines 27 Massachusetts Department of Elementary and Secondary Education

Review Data for March SIMS

 Students’ names  changes  Demographic information  first-year LEP, IEP, and 504 status  Grade levels Students will be reported as absent if they are enrolled but not tested. 28 Massachusetts Department of Elementary and Secondary Education

Order June STE Materials: March 11–15 at www.mcasservicecenter.com

Massachusetts Department of Elementary and Secondary Education 29

Receive Test Materials

 Complete forms.  Internal tracking forms (sample – PAM pages 117 – 118)  Materials Summary  Principal’s Certification of Proper Test Administration (PCPA) – www.mcasservicecenter.com

 Order additional materials if necessary.  Deadlines listed on PAM pages iii – v  Prepare materials for distribution.

 Affix Student ID Labels to answer booklets.

30 Massachusetts Department of Elementary and Secondary Education

Be Sure to…

 Distribute and track test materials.

 Monitor and coordinate test administration.

 Securely store materials between sessions and after each day of testing.

 Remind test administrators to read scripts verbatim.  Keep a log of test administrators and students.

31 Massachusetts Department of Elementary and Secondary Education

Prepare Materials for School Files

 Retain your school’s test administration files for three years.

 Records may be requested in the event of an investigation.

 Lists of materials to retain:  PAM pages 50 – 51, 68 – 69 Massachusetts Department of Elementary and Secondary Education 32

Test Administration Updates

 Students write the test administrator’s name on the answer booklet cover – not on the test booklet  Exception: Test booklet for ELA Composition Session A  Principals keep reason for change of enrollment status on file – not reported on the answer booklet  Non-grade-10 status reported in SIMS – not on the answer booklet  Updates to scripts in TAMs  Cell phones  Testing time 33 Massachusetts Department of Elementary and Secondary Education

Prepare the Scorable Shipment

 Assign an answer booklet for  students who participated in ANY part of testing  students who were absent with medical documentation  first-year ELLs  Transcribe responses if necessary  Prepare envelopes  Return, Special Handling, Void  Packing diagrams and instructions in PAM  ELA: PAM pages 46–47  Math and STE: PAM pages 64–65 34 Massachusetts Department of Elementary and Secondary Education

Complete Forms after Testing

 Internal tracking forms  Materials Summary  PCPA  Signature must match the name of the principal in School/District Profiles ( http://profiles.doe.mass.edu

). Massachusetts Department of Elementary and Secondary Education 35

Options for Returning Materials

(March – April and May)  Complete Early Shipment • Early pickup of

all scorable and nonscorable materials

 Partial Early Shipment • Early pickup of

used answer

booklets for students who tested by certain dates

AND

• Pickup of

remaining scorable and nonscorable

materials by deadline  Regular Shipment • Pickup of all

scorable and nonscorable

materials as soon as testing has been completed (by deadline) 36 Massachusetts Department of Elementary and Secondary Education

Schedule Your School’s Pickup

 Two methods:  Schedule online at mcasservicecenter.com.

 One day prior, and by 3:00 p.m.

OR  Give cartons to your regular UPS driver.

 Call to inform the MCAS Service Center (800-737-5103).

 Grade 10: Call the Service Center to cancel early pickup if using regular return.

 Do not take materials to UPS.

 Do not leave materials unattended.

 Use UPS labels specific for each administration.

37 Massachusetts Department of Elementary and Secondary Education

Questions & Answers Short Break

MCAS and ACCESS for ELLs Participation Requirements for Students with Disabilities

Eligibility for Test Accommodations for Students with Disabilities  IEP or 504 plan must specify the accommodations to be used for testing.

 Accommodations may not be provided if IEP has not yet been signed by the student’s parent/guardian.

 Accommodations may be provided if a 504 plan is being developed for a student.

40 Massachusetts Department of Elementary and Secondary Education

Prohibitions for Test Accommodations

 Providing student with unapproved accommodations or those not listed in the PAM  Allowing student to take a different grade-level test  Violating test security  Providing student with an altered or photocopied test  Coaching or providing clues or other assistance (e.g., defining words, sending student back to write more)  Allowing prohibited materials (e.g., dictionary on ELA Reading Comprehension test) 41 Massachusetts Department of Elementary and Secondary Education

Plan Ahead to Provide Accommodations on Test Day  Review IEPs, 504 plans, and PAM Appendix B ahead of time.  Prepare accommodations spreadsheet: Who? Which accommodation(s)? Where?

 Ensure sufficient quantities of special test editions (large-print, Braille, Kurzweil, ASL DVD).

 Provide only Department-approved ELA graphic organizers and individualized mathematics reference sheets.

 Train all test administrators who will provide accommodations, including substitutes.

42 Massachusetts Department of Elementary and Secondary Education

Invalidating MCAS Test Results for Inappropriate Accommodation Use

 Test results may be invalidated if a student is provided with an accommodation not listed in his or her IEP or 504 plan.

 Cautions  Accommodation 16 vs. 26 (read aloud)  Accommodation 20 (approved graphic organizer or mathematics reference sheet)  Accommodation 30 (calculator)  Dictionaries only permitted for the ELA Composition  Refer to last approved IEP or 504 plan.

43 Massachusetts Department of Elementary and Secondary Education

If a Student Refuses an Accommodation

 Document refusal in student’s file.

 Do not ask the student to sign a statement.

 Continue to make accommodation available for remainder of test administration.

 Amend IEP/504 plan for future testing.

 It may be appropriate to list the accommodation in the IEP/504 plan “as requested by student” or remove it.

 Do not fill in circles on the student’s answer booklet (back cover) for accommodations that were refused.

44 Massachusetts Department of Elementary and Secondary Education

Nonstandard Accommodations (NSAs)

 NSAs may be provided only if student  is virtually unable to decode, calculate, write, or spell;

AND

 receives ongoing intervention in this area.

 NSAs may not be provided if student is simply performing “below grade level.”  Score may be invalidated if ineligible student was provided an NSA.  Use of NSAs reported on Parent/Guardian Reports and school and district rosters 45 Massachusetts Department of Elementary and Secondary Education

Data Collection for Students with Disabilities

 504 information is collected through SIMS, instead of on the answer booklet.

 Answer booklets:  Fill in only those accommodations that were used.

 Accommodations that are not applicable for a specific test are not listed on the answer booklet for that test.

 e.g., accommodation 30 (calculator) is not listed for ELA tests 46 Massachusetts Department of Elementary and Secondary Education

MCAS-Alt General Information

 IEP/504 teams annually designate students for MCAS-Alt (decision made in each subject).

 Encourage teachers to review the Educator’s Manual and attend Department training.

 Consider flexible scheduling and classroom coverage to allow teachers to work on portfolios.

47 Massachusetts Department of Elementary and Secondary Education

MCAS-Alt Important Dates

February 25 March 4, 6 – 8 April 1 Mid-June June 28 Mid September

Schools receive MCAS-Alt materials “Portfolios-in-Progress” regional review sessions Deadline for UPS pickup of portfolios MCAS-Alt results reported electronically MCAS-Alt Score Appeal submission deadline Portfolios returned to schools Massachusetts Department of Elementary and Secondary Education 48

Schools’ Retention of Returned Portfolios  Portfolios returned to your school become part of the student’s temporary record.

 Temporary records must be destroyed within 7 years after student transfers or graduates/exits. (Student Record Regulations)  However, temporary records may be destroyed when they become outdated or irrelevant.

 Provided that parent/guardian is notified in writing and given opportunity to receive portfolio prior to its destruction 49 Massachusetts Department of Elementary and Secondary Education

Suggested Portfolio Retention Schedule

Grades

3−8 5 and 8 High school

Subject

ELA and Mathematics STE ELA, Mathematics, STE

Retention Schedule

2 years after return of portfolios to school • grade 5: 3 years after return of portfolios to school • grade 8: 2 years after return of portfolios to school 2 years after the student exits public education 50 Massachusetts Department of Elementary and Secondary Education

MCAS and ACCESS for ELLs Participation Requirements for ELL Students

Accommodations on MCAS Tests for ELL Students

 Bilingual word-to-word dictionaries authorized for use on MCAS tests  May be used by any student who is or was ELL  New languages added annually  Specialized translations (glossaries) for Math and STE  Selected publishers/distributors and online resources included  Electronic translators prohibited  ELLs with disabilities receive test accommodations per their IEP/504 plan Massachusetts Department of Elementary and Secondary Education 52

Features of ACCESS for ELLs Test

Used by 30 states in the WIDA Consortium

 Assesses WIDA English Language Development Standards 

Reduction in testing time

 Fewer test sessions for reading and writing  No fall tests for new ELLs 

Longer testing window than MEPA

Earlier testing and release of results

 To inform decisions on student placement and services 53 

“Bridge study” and updated guidance

 Coming this summer Massachusetts Department of Elementary and Secondary Education

ACCESS for ELLs Information

Administration highlights

 A booklet must be returned for every ELL student.

 Students who exited ELL status after October 2012 SIMS are not required to participate.

 ELL students who do not take ACCESS for ELLs (if required) will be reported as nonparticipants for MCAS ELA participation calculations.

For more info

 See the ACCESS TAM, MA Supplement, and ELL Assessment Updates at www.doe.mass.edu/mcas/access . 54 Massachusetts Department of Elementary and Secondary Education

Test Administration for ELLs

Assigning Testing Spaces for ELLs

 Principals may assign students to spaces other than regular classrooms, as long as other conditions and staffing requirements are met.

MCAS Policy on “Stop Testing”

 If an ELL student does not seem to be responding to test questions, the test administrator may ask the student if he or she is finished. 55  If so, collect materials and have the student sit quietly.

Massachusetts Department of Elementary and Secondary Education

Questions & Answers Short Break

Reporting

Reporting Topics

 Schedule for reporting MCAS results  Discrepancy period  Schedule for reporting ACCESS for ELLs results  New and redesigned reports in the EDW  Introducing “Edwin”  Including the EDW and more 

Growth model

 Historically anchored growth percentiles 58 Massachusetts Department of Elementary and Secondary Education

Spring 2013 MCAS Reporting Schedule — (all dates tentative)

March

May March 22 April 19 May 6 Early May

Access February Biology data files at DropBox Central (rosters available March 20) Access March Retest data files and rosters at DropBox Central Districts receive February Biology and March Retest Parent/Guardian Reports Schools and districts receive printed ACCESS for ELLs reports Results will be available in EDW/Edwin Analytics three days after the DropBox release.

Massachusetts Department of Elementary and Secondary Education 59

Spring 2013 MCAS Reporting Schedule — Mid-June

 Districts access preliminary MCAS and MCAS-Alt student results  ELA (preliminary results), Math (MC), Grades 5 and 8 STE (MC), MCAS-Alt  Districts access MCAS ELA Compositions at www.mcasservicecenter.com

60 Massachusetts Department of Elementary and Secondary Education

Spring 2013 MCAS Reporting Schedule — (all dates tentative)

July

August July 1–Aug. 2

MCAS discrepancy reporting by phone (800-737-5103)

August 7 August 7–13

Districts access preliminary Mathematics and STE MCAS results • Combined with June ELA and absence codes MCAS discrepancy reporting online (mcasservicecenter.com) 61 Massachusetts Department of Elementary and Secondary Education

Spring 2013 MCAS Official Results Reporting Schedule —

Mid-September

Districts access official MCAS student, school, and district results on the Department’s Security Portal 

One day later:

Districts receive shipment of MCAS and MCAS-Alt Parent/Guardian Reports  Public release of official school and district results by the Department 62 Massachusetts Department of Elementary and Secondary Education

Reporting Notes for High Schools

 STE scores used for accountability in grade 10  Grade 9 students’ scores held until grade 10  All high school accountability determinations made for grade 10 students 

New –—

Repeating grade 10 students who participate in grade 10 tests will not be included in participation and performance results.

 Students count once for high school accountability.

63 Massachusetts Department of Elementary and Secondary Education

Recent Reporting Changes

 EDW now named Edwin Analytics  All current and historical reports available in one location (in Edwin Analytics)  Classroom-level reports now available to those with the “Evaluator” role  CD status reports now available (updated monthly)  Five MCAS reports updated to reflect the adoption of the new standards 64 Massachusetts Department of Elementary and Secondary Education

• • • •

Available for all districts in 2013

MCAS reports Student profiles An early warning indicator system Dashboards and reports • • • • • • Model curriculum units Curriculum mapping and lesson planning tools Aligned to standards MCAS released items and other items available for online testing Competency Tracking System Aligned to standards • High-quality digital resources to support instruction • Aligned to standards

View assessment demo online at http://thinkgate.net/ohma/ .

65

Analysis & Reporting Tools (Edwin Analytics)

 MCAS reports  Student profiles  An early warning indicator system  Dashboards and reports Massachusetts Department of Elementary and Secondary Education 66

Other Reports in Edwin Analytics

Early Warning Indicator System (EWIS)

• Which students in grades 1 – 12 may be at risk of missing key educational targets?

• Based on MCAS, Early Childhood and Care (ECC) data, and other demographics

Postsecondary Readiness and Success

• How did my graduates do in college?

• Did my Needs Improvement students require college course remediation? Did they graduate from college?

67 Massachusetts Department of Elementary and Secondary Education

Reminder about “Claiming Students” in Edwin Analytics

 Claim students new to your district or school.

 Access recent MCAS scores, grades, coursework, discipline, and program data reported to the state.

 Commonly used by middle schools and high schools to view information about incoming students over the summer  Review CD test and retest data.

 See your district technology coordinator or Data Warehouse contact for help.

68 Massachusetts Department of Elementary and Secondary Education

Historically Anchored Growth Percentiles

Student Growth Percentiles

Background As a Result…  Since 2008, the Department has calculated growth percentiles for each new class.

 50% of students grew at a rate below 50 no matter how much they improved.

 Each student’s progress compared to students in his or her grade.

 Half of schools were below average.

 Norms updated each year  Median of 50 each year  20 – 25 percent of teachers’ growth scores were below 40 each year.

70

However, students are improving at increasing rates.

NAEP grade 4 and 8 scores in Massachusetts have risen 3% of a standard deviation per year (1992 – 2011).

TIMSS grade 8 Math scores rose dramatically between 1999 and 2011 (43 points).

MCAS proficiency rates rose 4 – 5 points between 2008 and 2012 (all grades).

How do we show this information more clearly?

71

New for 2013 – Historically Anchoring Growth

New system:

 We will calculate growth using historical

academic peers.

 2013 student gains will be compared to all the

MCAS scores between 2008 and 2012.

 The average student, classroom and district can now show growth above the 50th percentile.

72 Massachusetts Department of Elementary and Secondary Education

73

Growth in 2013 will be anchored to the three 2008

2012 cohorts.

2008

Grade 5 Grade 6

2009

Grade 5 Grade 6 Grade 7

2010

Grade 5 Grade 6 Grade 7

2011

Grade 5 Grade 6 Grade 7

2012

Grade 6 Grade 7

2013

2013 Contemporary Peers Grade 7 74 Historical academic peers

This Means for Your School…

 As teaching and learning improves, average growth will rise above 50.

 The same teaching and learning will result in the same growth scores each year.

 It will be possible to determine the growth needed for a student to be Proficient or Advanced.

75

The Difference Will Likely Be Subtle

 Growth will still range from 1–99.

 Higher numbers will still represent more growth and vice versa.

 Experimental data from 2012 suggests that school and district results will vary 1–6 points.

76

For More Information

 www.doe.mass.edu/mcas/growth  Student Assessment Updates email Massachusetts Department of Elementary and Secondary Education 77

Questions & Answers Short Break

If you are leaving now, please leave your completed Evaluation Forms at the registration desk. Thank you for coming.

Additional Information and Orientation for New Principals

Additional Accommodations Information

Selecting Appropriate Accommodations for Instruction Adults who work with the student: 1.

Gather information on student’s learning style and preferences.

2.

3.

4.

Look at student’s classroom performance, not just the type of disability.

Try out prospective accommodations during instruction.

Evaluate instructional accommodations and modify as needed.

Massachusetts Department of Elementary and Secondary Education 82

Designate Accommodations

for Assessment

 Team bases selection of test accommodations on those that were used successfully during instruction.

 For each subject, determine whether the accommodation is appropriate and allowed for

MCAS testing.

Develop/amend IEP or 504 plan, listing instructional and assessment accommodations separately.

 Accommodations must be provided/offered if listed in IEP (signed by parent/guardian) or in 504 plan. 83 Massachusetts Department of Elementary and Secondary Education

Accommodation 20: Organizers and Checklists

 Use approval cover sheet (all subjects)  If not using posted materials (ELA)  Not necessary to resubmit if approved in 2012 

Mathematics reference sheets

 Formulas, word banks, memory prompts (e.g., mnemonics)  No graphics, definitions, examples, specific steps in solving problems

Test Deadline to Submit Feb. 1 April 5 May 3

ELA tests (all grades) Mathematics (all grades) and STE tests (gr. 5 & 8) High school STE tests 84 Massachusetts Department of Elementary and Secondary Education

Students with Concussions

 Per DPH regulations, students must be placed on a “graduated reentry plan.”  Terms and conditions for student’s gradual return to academic and extracurricular activities  Student may be excused from MCAS testing if participation would impede recovery or endanger health.

 Student will be reported and included in results as “medically documented absence.”  View details and regulations at www.doe.mass.edu/mcas/participation/?section=sped .

85 Massachusetts Department of Elementary and Secondary Education

Additional Details on Test Administration

Additional Information

 Forms  Participation guidelines  Return shipping instructions  Brockton High School video Massachusetts Department of Elementary and Secondary Education 87

PCPA “Materials Received” Section   89

PCPA “After Testing” Sections

  90

Internal Tracking Forms

 Used to determine chain of custody of materials  See samples in PAM (pages 117 and 118) Massachusetts Department of Elementary and Secondary Education 91

Highlights of Spring High School Participation Guidelines

Administration

March ELA retest March

Mathematics

retest

EPP/MCAS

Mathematics test

Who’s eligible?

Students who have not earned

240/ Proficient

on the ELA test (Students may participate for EPP purposes.) Students who have not earned

220/ Needs Improvement

Mathematics test (Students may not participate for EPP purposes.) on the For students seeking to successfully complete the mathematics assessment portion of their EPPs

Dates

February 27 – March 1 March 4 – 5 April 22 – May 3 92 Massachusetts Department of Elementary and Secondary Education

June High School STE Participation

Eligibility Required to participate Eligible Students who …

have not yet earned CD in STE are enrolled in STE course who have not yet earned CD in STE New – score will be used to determine Adams Scholarship eligibility have not yet earned CD in STE wish to attempt to qualify for Koplik Award

OR

have not yet earned CD in STE

Grade

Gr. 10 (Class of 2015) Gr. 9 (Class of 2016) Gr. 11 (Class of 2014) are attempting to earn CD in STE Not eligible have earned their CD in STE and are not participating for Koplik Award purposes Gr. 12 (Class of 2013) Adults who exited HS All 93 Massachusetts Department of Elementary and Secondary Education

Three Envelopes for Answer Booklets

Return Envelope

 Used/assigned standard answer booklets (ABs) 

Special Handling Envelope

Typed Responses inserted in ABs  Large-print ABs with transcribed standard AB 

Void Envelope

 ABs that were assigned to students that should not be

scored

 Fill in “VOID” circle on back cover 94

Pack Return Shipments

 Use the diagrams in the PAM to pack scorable and nonscorable shipments.

 ELA instructions — pages 46 – 49  Mathematics and STE instructions — pages 64 – 67 Massachusetts Department of Elementary and Secondary Education 95

One School’s Perspective on Test Administration

Brockton High School

Organizing Test Administration

(Courtesy of Brockton High School) 1.

2.

3.

4.

5.

Preparation in advance of materials arriving at the school Preparation of test administrators Preparation of students Maintaining security within each testing room Collection and accountability of materials 97

Additional Reporting Information

Where do I find my results?

ESE Security Portal

 Edwin Analytics (formerly the EDW)

mcasservicecenter.com

 Ordering MCAS tests  DropBox Central  Viewing compositions  Passwords connected to educator license accounts  Non-principal access governed by District Administrator  Filing discrepancies  Principal passwords mailed early January 99 Massachusetts Department of Elementary and Secondary Education

What reports will I find in Edwin Analytics?

 District, School and Student level reports with MCAS achievement, growth and demographics  MCAS results by standard  Item-level reports  Detailed growth reports  Classroom-level reports  ACCESS for ELLs reports (and historical MEPA reports)  Early Warning Indicator System Reports  Post-Secondary Readiness Reports Massachusetts Department of Elementary and Secondary Education 100

What reports will I find in DropBox Central?

 MCAS and ACCESS for ELLs rosters  Student-level data files (Excel)  Preliminary accountability reports  Multiple-choice interpretive guide  for analyzing June preliminary data  Data file layouts and legends  Other data files  Students who were in grade 9 in the previous school year and grade 11 this school year (and are required to participate in the grade 10 tests) 101 Massachusetts Department of Elementary and Secondary Education

What reports will I find at mcasservicecenter.com?

 ELA student compositions  Discrepancy reporting tool  Historical MEPA reports  Reporting workshop presentations Massachusetts Department of Elementary and Secondary Education 102

Security Portal

www4.doemass.org

103

 Select Edwin Analytics  Or DropBox Central 104

Inside Edwin Analytics

105

Accessing DropBox Central

 Select “MCAS 20xx

Data”

folder.  Click

Next.

 Your

organization

(school or district name) will appear.

106

Click the name of the data file and layout to download. 107

Questions & Answers Please leave your completed Evaluation Forms at the registration desk. Thank you for coming.