Transcript NORTH CAROLINA ASSOCIATION OF SCHOOL BUSINESS

Ronald R. Allen, President and CEO
R.R.A. Risk Management Services
919-883-6062
R.R.A. RMS
PRESENTER:
Ronald (Ron) R. Allen, President & CEO
R.R.A. Risk Management Services
Risk and Safety Management Solutions for Public Charter Schools
Learning Objectives
• Gain knowledge of Site-Based Risk, Safety and Security
Assessment processes.
• Gain Knowledge of how an all-inclusive siteassessment process can improve overall safety within
the workplace, learning environments and in our
school facilities.
• What are some of the “Newest” risk and safety
exposures for Public Charter Schools.
• How can site-based risk, safety and security
assessments assist schools in building “A Risk and
Safety-Aware Culture”?
• Apply and integrate risk and safety assessment
outcomes within the school’s goals and priorities.
• Learn the five major elements of an effective risk and
safety program.
R.R.A. RMS
When it comes to risk, safety, and security
what are School Leaders, Administrators
and Teachers looking for?
A BALANCED APPROACH !
They all clearly recognize that the overall safety and
security of students, employees, visitors, facilities
and the communities in which they serve is the first
and utmost priority for them. These administrators
also realize they must increasingly take proactive
measures to protect all students, employees,
facilities, the public, and school property from
various types of risks and vulnerabilities.
R.R.A. RMS
INCLUSIVE RISK, SAFETY AND SECURITY
ASSESSMENTS FOR PUBLIC CHARTER SCHOOLS
 Implement a comprehensive risk, safety and security assessment
process that is specifically designed for the Charter School
environments.
 Through risk and safety assessments School Administrators and
Teachers can take proactive steps to prevent, protect, mitigate and
lessen the potential impact of existing or emerging safety or
security concerns.
 By taking an integrated assessment approach you can compliment
any ongoing safety, security, emergency preparedness planning
processes or other such undertakings.
 Because Charter Schools’ internal policies and procedures can
vary, it is important to customize your assessment process and
tool to insure you are taking an all-hazards approach which should
include all internal and external educational environments.
Decisions, Decisions, Decisions
Are we making the appropriate ones
and if so, how do we know?
R.R.A. RMS
Where are we with Risk, Safety and
Security Assessments for Public
Charter Schools?
{Risk and Safety Assessment Activity}
Independent Study of 15 National Security and Safety
Experts: They concluded that all Schools should conduct
Risk Assessments and consider hiring School Resource
Officers (SROs) or independent security.
The majority of experts in this study admit that
keeping schools 100 percent safe is impractical if
not impossible. One school principal and school
security expert on this panel noted “unless a
school is behind an electric security fence with
bars over the windows and armed guards
throughout, it will always be exposed from a
security standpoint”.
R.R.A. RMS
Public Charter Schools (K-12)
Common Risk Exposures
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General Liability: Premises and Operational
Automobile Physical and Bodily Injury
Professional Liability
Workers’ Compensation (Employee Injury)
Transportation of Students
Playgrounds and Equipment
Environmental Impairment Liability
Crime (Internal)
Vandalism
Sporting Events
Public Charter Schools (K-12)
Common Risk Exposures
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Use of Facilities by Outside Organizations
Employment Related Claims
Bullying and Harassment of Students
Large Crowds at Special Events
School Volunteers
Sexual Harassment
Student Vocational Education Programs
Acts for Student Violence
Fire and Property
Outside Vendor or Contractors
Charter Schools (K-12)
Special Exposures
Consequences of NOT Managing Risk
Failure to manage risk effectively can lead to
major losses or other adverse consequences
such as:
Financial Losses by the School
Personal Injury
Liability Claims for Damages
Property Claims
Environmental Damages
Community Losses
Criminal Charges
R.R.A. RMS
Wrong decisions can have major consequences.
July 2012 Business Insurance Article Reports:
“Pennsylvania State University had no risk management
review process to stop child sexual abuse by Sandusky.”
The Louis Freeh investigation report found that
the University did not have a formal process or
structure to regularly receive reports on potential
risks and failed in its duty to make inquiries into
the child sexual abuse by the former assistant
football coach Sandusky.
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SANDY HOOK ELEMENTARY SCHOOL
Newtown, Connecticut
December 14, 2012
Twenty Students, ages 6 & 7, and six
adults were killed at the school.
On October 21st 2013 at Sparks Middle School in
Nevada a 12 year old Student opened fire on the
basketball court shooting and killing teacher and
former Marine Mike Landsberry and wounding two
students.
Practical Risk Management Strategies
Implement Risk, Safety and Security Assessments
R.R.A. RMS
Risk, Safety and Security Assessment
Process and Tools
• How can our school establish a comprehensive and
all-hazards assessment process or program.
• What types of risk and safety assessment tools or
instruments are available?
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Elements of School Risk, Safety and
Security Assessments
• School Emergency Preparedness and Crisis Response
Planning
• Crime and Violence Prevention Polices and Procedures
• Physical Security and Safety Measures (Communications, Alarms, Access and Control, Traffic
Control, Site Exterior, Signage, Neighborhoods and
Community, Parking Lots, Playgrounds and Athletic
Facilities, Building Interior and other areas)
• Staff Professional Development and Training
Programs for Safety, Security and Emergency Planning.
Elements of School Risk, Safety and
Security Assessments
• Student Safety Measures – Science and Chemistry
Programs, CTE, Theater and Dramatic Arts,
Afterschool Programs, Supervision and Child
Custody, School Volunteers, Field Trips
• Internal Security Services or Police Staffing and
Operational Practices
• Public Agency Partnerships and School
Community Relations and Collaboration
• Relating Security with Preventions and
Intervention Services
• Workplace Health and Safety Programs
Elements of School Risk, Safety and
Security Assessments
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Exceptional Children Programs
Technology and Internet Safety Processes
Bullying Prevention Programs (Cyber)
Nursing Programs
Food and Child Nutrition Services
Custodian Services
Athletic Programs
Extracurricular Activities
School Sponsored Programs
Environmental Safety Provisions
RISK AND SAFETY FOR CHARTER SCHOOLS
 What type of risk and safety issues are involved in
your day-to-day operations?
 How are those risk and safety issues identified,
evaluated and then managed?
 Within your school what is the most important
safety or security management concern for you?
 Are district processes or policies established
which address risk management and safety in a
comprehensive way?
What Can Schools Do About Risk?
Embrace modern risk
management.
Be vigilant about a broad
range of risks.
Promote district wide risk
intelligent culture.
Agree on meaning of terms
and issues.
Incorporate process into all
decision-making.
Implement program
tailored to district context.
Continuous Improvement:
Best Practices and Benchmarking - Balanced Scorecard
School-Site Risk and Safety Assessments
Risk Inventory:
Risk Register
Risk Assessment:
Risk Map
Risk Tolerance:
Risk Appetite
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Building Safety and Security Aware Culture
• Ensure safety goals or objective’s are aligned with the schools
adopted vision and mission.
• Safety and Security goals should be specific, measurable and
achievable within a reasonable timeline.
• Establish small foundations of achievements which will lead to a
historic shift for the district.
• How many $ can our district identify in SAVINGS?
• What is your district’s current safety and risk components?
• Identify the frequency or severity of district claims.
• Risk Tolerance or Appetite?
• What is the return on investment?
Risk Exposures in K-12 Schools
How many are there?
Practical Risk Management Strategies
Implement School-Site Safety and Security
Assessments
Risk Management Process
Identify and Analyze
• Identifying Risk - Allows the
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School District to understand the
extent to which potential events might
impact it’s primary mission and
objectives.
Assesses risks from two perspectives:
– Likelihood
– Impact
• Analyzing Risk - Identifies
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possible alternatives to manage and
minimize the overall risk.
Determine which risk management
treatment or combination of
treatments will best suit the risk and
your entity.
Respond, Control and Monitor
• Implement the Response – Use
procedures that help ensure that the
risk responses as well as other entity
directives are carried out. This should
occur throughout the system, at all
levels, and in all functions.
• Control - A strong system of internal
controls is essential in producing
positive risk management outcomes.
• Monitoring Results - Effectiveness
of the selected risk response and
components is monitored through: ongoing monitoring of activities,
measuring outcomes for
effectiveness, and make revisions
necessary.
THE RISK MANAGEMENT
TRIANGLE
Insurance Programs and
Claims Management
Risk
Management
Components
for Liability
Safety & Health
Risk Assessment &
Loss Control
Environmental
Employee Injury
Programs and
Workers’
Compensation
Q&A
Contact Information:
Ronald R. Allen, President & CEO
R.R.A. Risk Management Services
[email protected]
Direct: (919) 883-6062 Office: (919) 732-6478
Thank You!