My NCBI and NIH Public Access Policy
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Transcript My NCBI and NIH Public Access Policy
URA/SAA Town Hall Meeting
June 19, 2013
URA Updates
New Staff
Joanne Altieri – Associate Director, Grants Management
Michael Daniel – Assistant Director, Contracts Management
Olivia Cochet – IACUC/IBC Administrator
Denise Dooley – Grants/Contracts Manager, Grants Management
Istvan Fekete – Grants/Contracts Manager, Contracts Management
Monika Lagaard – Grants/Contracts Administrator, Grants Management
Joanne Laios – Grants/Contracts Manager, Grants Management
Laura Lindley – Grants/Contracts Manager, Grants Management
Lindsay Pearson – Grants/Contracts Manager, Grants Management
Sequestration
Requires that NIH cut 5% or $1.55B for its
FY’13 budget.
Agency must apply the cuts evenly.
Reductions to non competing project grants
approximately 4.7%
Information is from NIH fact sheet 6/3/13 – Impact of Sequestration
Sequestration
Approximately 700 fewer competitive research
project grants issued.
No increase in stipends for National Research
Service Award recipients in FY2013
No funding for inflationary increases
Paylines have been adjusted
http://grants.nih.gov/grants/financial/index.htm#strategies
AURA-COI Enhancements
AURA-COI off-line July 8-22 for UCMC updates
Enhancements for August 2013
COI Module
Adding COI CITI Training Date
IRB Module
On Research Summary Team View 1.3
Adding COI Disclosure Date*
Adding COI Management Plan Date*
COI CITI Training Date*
Grants Module
On View 2.0c PI/Fellow and View 8.0 Project Personnel
Adding COI Disclosure Date*
* Data sourced and updated from AURA-COI
COI CITI Training Date*
Question: Does this person meet the definition of PHS Investigator?
NIH Public Access Requirement
With change to RPPR submissions, NIH is
enforcing their Public Access Requirement for
PMCID’s for all peer review publications funded
by NIH.
New Awards will be delayed for non-compliance
with the PMCID requirement
PI checklist on URA website:
http://researchadmin.uchicago.edu/policies_compliance/polici
es/nih_public_access.shtml
Processing No-Cost Extensions in AURA
New Process
URA will add a New Budget Period
URA will execute Update Award Amounts
PC updates PI effort
Will clearly show the “no-cost” period for reporting
must be “similar” to funded periods (paid or unpaid)
Update base salary to $0 for NCE
URA Checklist:
URA)
No Cost Extension (NCE) Checklist (Unit &
Closeout Reports
All federal agencies cracking down on
Progress/Final reports (esp. NIH)
Real threat of losing funding
Documents Required w/i 90 Days of
End of Competitive Cycle
Final Federal Financial Report – SAA/unit
closeout
Final Progress Report – if the competing renewal
is funded then this is not needed until the end of the
next competitive cycle (PI REQUIREMENT)
Final Invention Report – must match information
submitted on progress reports and filed through UC
Tech into iEdison; due at the end of each NIH
competitive segment
NIH Late Closeout Reports
Search Commons for Closeout Reports
AURA-Grants Close Out Process
Need Help?
Check out new URA guidelines – will be posted
soon!
Contact URA-M for assistance
Research Administrator Training Program
Training Advisory Committee:
Campus: Shikha Evans (SSD), Suzanne Fournier
(SSA), Katie Pizer (BSD), Hank Way (PSD),
Lauren Zajac (BSD)
SAA: Mary Beth Rudofski
URA: Joanne Altieri, Steve Aldape, Candace
Washington, Lynda Wolter
Research Administrator Training Program
Program Goals:
increase competency and knowledge
support faculty and research administrators
streamline process and reduce administrative burden
ensure research administration compliance
create a well-known repository of resources
Three Levels of Training
Introduction to Research Administration
Core Curriculum
Overview, basic concepts/language, UC culture
Full life cycle of research administration topics from
pre-award through audit
Specialty Course Offerings
In-depth training on specific topics – to be added as
needed/requested
Research Administrator Training Program
Target Audience:
Any staff member with sponsored program
responsibilities
Timeline:
Summer – develop program and content
Fall- enter first cohort of trainees (Target: Sept.)
New Award Processing at URA
Submit ALL new award documents received
outside of URA to:
[email protected]
Provides one place for effective and efficient
awards management and tracking
Year End Reminders
The hunt for money!
Process all proposals in PENDING state (or
change due date in AURA)
Make sure all awards are in URA’s hands for
processing!
Does the PI have an award that we haven’t seen yet?
Awards issued on or before June 30 will be included in FY2013
Annual Report
Advance accounts – please make sure to submit the award document
as soon as it is received.
SAA Updates
New Staff
Henry Hoang, Financial Analyst, Receivable
Management
Fai Brimah, Post-Award Analyst, Post-Award
Services
Sponsored Award Audit Activity
UC has been subject to various audits for FY13:
To date, 8 external audits have been completed
6 external audits are in process
Lessons Learned:
Documentation support is best kept with the transaction (e.g.
detailed invoice support from subrecipients)
Paid invoices should reflect work completed
Emphasis on past due financial reports
Equipment tagging and tracking is a major area of focus
FY13 Effort Reporting Timeline
July
2013
October
2013
• Preliminary Annual Certification Statements (ACSs) distributed
• Monthly employees only
• ACS training sessions
• Final payroll deadlines for FY13 effort periods
• Final ACSs distributed
November • By individual for monthly employees / by account for biweekly staff
2013
• Signed ACSs due back to Financial Services
January
2014
Open Forum
Other topics/questions?