Transcript To close and seal EVM after poll

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Know your Role as Micro Observer
• You will identify deviations in
your assigned polling
station/s & report it to
General Observer through
proper channel of
communication
• You will look after working of
polling party, polling agent
and other security personnel
in the assigned locations
Your Responsibilities as Micro Observer
To be present at the time of Mock Polls at the
Polling Booth/s & reach the polling station at
least one hour before commencement of poll
(that is 7 o clock in the morning –If for some
reason it is not possible t reach in the
morning , he should reach in the evening of
the previous day)
To Identify & note down particulars filled up
in Register of Voters (Form 17-A)
To check that the Presiding Officer or Polling
Officers going towards voting compartment
or giving any undue instructions to the voters
Your Responsibilities as Micro Observer
To check the scrutiny of voters in the
Absentee, Shifted and Duplicate list done
by the Presiding Officers.
To check sealing of voting machine done
by Presiding Officer
To keep a track of complaints by Candidates,
Polling Agent/s, or any Political Party and
understand the nature and seriousness of
the complaint done by Presiding Officer
To report to General Observer from time
to time regarding any deviations that
might occur
Your Responsibilities as Micro Observer
To check availability of polling material
provided to the Polling Party.
To observe the presence of Polling agents &
observance of ECI instructions with regards
to them
Observance of entry pass system & access to
Polling station
To assess the preparedness of the election
process on the day of poll
To observe that proper identification of
electors takes place & secrecy of voting is
maintained during the polling process
Reports to be filled by MO
Reports to be filled by MO
Reports to be filled by MO
Your Authorities as Micro Observer
• To scrutinize the voters’
list and other information.
• To access the entries in the
voter’s register (Form 17
A) to see if it is filled as per
prescribed procedure by
polling officer.
• To enter and leave
assigned polling booths as
many times as required.
Functioning and sealing of EVM
Functioning and sealing of EVM
Display
messages
of EVM
Basic
Functions
of EVM
Do's and
Don’ts of
EVM
EVM
Closing and
sealing of
EVM
Basics of EVM
EVM - Components
Balloting Unit
Control Unit
Interconnecting Cable
Basics of EVM
Power ON
Lamp (Green)
Busy Lamp
(Red)
Display Section
Candidate Set Section
Result Section
Ballot Section
Basics of EVM
EVM – Control Unit – Bottom Compartment
Power Switch
Socket for
Interconnecting
Cable
of Balloting Unit
Socket for
connecting Data
Interface.
Basics of EVM
EVM – Control Unit – Display Section
Power ON Lamp (Green)
Busy Lamp (Red)
Busy lamp
glows ‘RED”
when the
‘Ballot’ button
is pressed by
polling officer
to enable the
voter to cast
vote. It goes
off when the
voter has cast
his vote.
When no
button is
operated for
10-15
minutes, the
CU goes to
power save
mode.
Indicated by
flickering of
green ‘ON’
lamp in every
5 seconds.
Dual Line Digital Display Panel
Basics of EVM
Close
Button
Holes to pass
thread for
sealing
Result Section
Outer Door
Inner
Compartment
Door
Clear
Button
Result
Button
Print
Button
Inner
Latches
Frame for Paper
Seals
Outer
Door
Basics of EVM
EVM – Control Unit – Ballot Section
Total Button
Ballot Button
Buzzer
The message display of EVMs
SL NO – E00001
16
Indicates the internal Serial number of the PCB
COMPUTING
RESULT
Indicates that the RESULT is getting computed
RESULT
16-01-06
Indicates the Result and Date of the Poll
PDT
PST 09-50-20 PET
15-32-10
Indicates the Poll Starting Time and Poll End Time
CANDIDATE 06
236
Indicates that the Candidate No.6 has polled 236 votes
PRINTING
Indicates the Print operation is under progress
…..
CLOCK ERROR ….
Indicates that the RTC time and date is not OK
The message display of EVMs
CANDIDATES
16
Indicates that the EVM is set for 16 candidates
INVALID ……….….
Indicates a button on the Control unit is pressed out of
sequence
FULL
……….
Indicates that the maximum number of votes (2000) for
which the EVM is designed, has been polled
------……….
Indicates that the Power Pack is weak
BATTERY
HIGH
BATTERY
MEDIUM
BATTERY
Indicates that the capacity of the Battery is High
Indicates that the capacity of the Battery is Medium
LOW
Indicates that the capacity of the Battery is Low
The message display of EVMs
LINK ERROR - 1
PRESSED ERROR
ERROR
Link Error
The interconnecting cable is not connected to
Control Unit properly OR Slide switch position in
the Balloting Unit is not set at correct number OR
Balloting units have not been inter-linked in correct
sequence
Pressed Error
One of the candidates button in the Balloting Unit
is either kept pressed or jammed
Error
The Control Unit cannot be used further
To close and seal EVM after poll
Election To: (Lok Sabha or Legislative Assembly)
From: (No. and Name of)
Constituency
Address tag
with sealing
thread
Control Unit/ Balloting Unit No.: (ID number)
Serial No. & Name of
Polling Station Where Used ……..…….… …
Date of Poll:………………………………………
09854
Front
Front
Green Paper seal for
sealing Result and
Print windows
Rear
Rear
Special tag for sealing Result
section inner compartment
Upper
Side
Lower
Side
A
B
C
Pre-gummed portion with wax paper
D
Outer Paper
Strip Seal
(23.5” X 1”)
To close and seal EVM after poll
After the Close of
POLL, remove the
cap on Close button
in the Control Unit
and press the Close
button as shown.
Poll is closed. The
Control unit
displays total no. of
votes recorded. Fix
the cap back in its
place.
Sub learning Objective - To close and seal EVM after poll
Open the bottom compartment of the Control
Unit and Switch OFF Power
Switchand
OFFdisconnect the
interconnecting cable
Pack the Control unit (with the Strip seal) and
Balloting Unit in their carrying cases
Seal the carrying cases and fix address tags.
To close and seal EVM after poll
EVM – Closing of Poll – Important Tips
The Problem
After Ballot button is
activated in Control
Unit, the last voter may
refuse to vote
After the poll was over,
inadvertently Ballot
button may have been
pressed
The Remedy
To stop the red Busy
lamp in Control Unit,
switch OFF the
power. Busy lamp
will stop glowing.
Then switch ON
power and close the
poll.
To close and seal EVM after poll
Insert the Green Paper seal
in the frames provided for
both Result
Close the Result Section
inner compartment door
with the Green paper seal
protruding outside
To close and seal EVM after poll
Seal the Result Section inner
compartment
Fix the Special tag such that
the Close button is visible
and seal the tag
To close and seal EVM after poll
Close the Result
Section door such
that the Green
paper seal
protrudes outside
and Seal the door
along with the
Address tag
To close and seal EVM after poll
Fixing the Outer Paper Strip Seal
A
B
D
Keep the Strip
Seal with pregummed portion
‘A’ near the base
of the Green
Paper Seal
protruding from
the lower end of
the door.
Remove the wax paper covering ‘A’ and paste the
lower layer of Green Paper Seal.
To close and seal EVM after poll
Remove wax paper
covering ‘B’ and paste it
above the upper layer of
the Green Paper Seal.
After pasting ‘B’, the pregummed portion ‘C’ will
be on top. Remove wax
paper over ‘C’
To close and seal EVM after poll
Press both the layers of
Green Paper Seal
protruding from the top
and paste the upper layer
by pressing it on ‘C’
To close and seal EVM after poll
Wrap the Strip Seal round the
Control Unit from left side
just (anti-clockwise) below
the CLOSE button window
Bring the other end of the Strip Seal
from right side to the top. Now
the pre-gummed portion ‘D’ will
be on top.
Remove the wax paper over ‘D’
and paste it on top of Green Paper
Seal.
To close and seal EVM after poll
Now the Strip Seal is finally fixed. Note that the Strip
seal does not cover CLOSE button Flap. Control Unit is
now ready to take real poll.
To close and seal EVM after poll
Sealing after the CLOSE of Poll
After CLOSING the Poll, place the Control Unit and Balloting
Unit in their carrying cases, close and seal with the Address tag
Mock Poll
Preparation for Mock Poll
To check that the EVM is functioning properly
To observe that the machine has no votes recorded.
It is cleared before Mock Poll.
To observe whether the Polling Party and Polling
Agents are present at the time of mock poll
It should be at least one hour prior to
commencement of poll.
Mock Poll
Preparation for Mock Poll
Let the Polling Agent and Polling Party cast the
vote
After the poll check the results and match it with
the no of votes casted.
Clear the result of the mock poll in presence of
Polling Agent and Polling party.
Sign the Mock Poll Certificate
Mock Poll
1
2
Open “Result
Section” outer door
and then the inner
door
4
3
Mock Poll
Press CLEAR
Button to show to the
Polling agents
present that there are
no votes polled.
Mock Poll
Press BALLOT button on
Control Unit. On pressing
Busy lamp in display section
will glow red, simultaneously
the Ready lamp on the ballot
unit will also glow green
candidate in Balloting Unit
Ask Polling Agents to cast one/
equal no. of votes for any of the
candidates and request to
remember whom they voted
Mock Poll
Press Result
and show the Mock
Poll result
Mock Poll
Ensure that result shows according to the
number of votes cast in favor of the concerned
candidates
Mock Poll
Close the Mock Poll by
pressing
Close
button in Control Unit
Press Ballot button in
Control Unit to show NO
vote can be recorded
further after the Close
button is pressed.
Invalid message is
displayed
Mock Poll
Ensure that equal number
of votes are polled for all
candidates
Seal
Switch off
Clear
Result
Close
Ballot
2
3
4
5
6
7
Mock Poll
To sign the Mock Poll certificate
Arrangement of Polling Stations
Arrangement outside Polling Station
Arrangement inside Polling Station
To be able to identify and address discrepancies in
polling process
Arrangement outside Polling Station
To observe and report
whether these items are
displayed prominently
outside polling station
• Notice specifying polling area
• Electors entitled to vote the
polling station
• Copy of the list of the
contesting candidates
Arrangement outside Polling Station
• To observe and report that
Separate waiting space for
men and women is provided
or not outside the polling
station
• Any person over & above the
age of 60 years will be
allowed to use separate que
for meant for senior citizens
& physically challenged
persons
• To observe and report
whether the sufficient space
is provided outside the polling
station for:
• Polling agents
• Security personnel
• Queue for men and women.
• No vehicles to be allowed
inside the 100 meter
perimeter of a PS
• Candidate's booths beyond
the perimeter
• No posters or banners
Arrangements inside the Polling Station
A separate entrance and exit for voters is provided
Ensure marking of
boundary around PS
• If certain PS are located in difficult terrains
then polling parties should reach earlier than
D-1 after approval from CEO who will keep ECI
informed.
The seating arrangements of Polling Party according to
diagram in next slides
Video covered PS should have Videography arrangements
Arrangements inside the Polling Station
Polling agents should be seated in a way that they can see the face of an
elector as & when he enters the polling station & able to see the entire
operation ,but not to see voters actually casting their votes
Voting compartment is so place that neither Presiding officer not the
agents or polling officers should be able to see the actual voting
Polling agents must have avalid photo identity card
Voting compartment cannot be near to the PRo or even near any
window where one can see from outside
Compartment of the balloting unit is not transparent or semi
transparent
Arrangements inside the Polling Station
Media persons should carry the passes
issued to them by the ECI
Media persons cannot take the
interview of audio video bites of voters
or any other personalities for direct
relay
Where CPF is deployed, the jawan will
stand outside at the door of the PS , he
cannot enter the PS
Arrangements inside the Polling Station
Secrecy of voting
maintained by putting
the voting compartment
according to guidelines
of ECI
• The voting compartment should be of 21”x
21”
• It should not be placed near door or
window
• No one is allowed to enter the
compartment when someone is casting
the vote
Arrangement inside Polling Station
Sub Learning Objective 6.2: To check arrangements inside
the Polling Station
Poll that takes place at any location apart from the designated polling station
will be considered null and void ab-initio.
Re-poll to be recommended in such cases.
Voting Compartment to be set up in corner of room to ensure secrecy
of voter while voting It should not be placed near any window.
EVM to be kept under custody of PrO
EVM should not be left at PS the previous night under any circumstances.
Presiding Officer to be seated at position where he can watch proceedings in
entire PS
Arrangements inside the Polling Station
Distance not more than 3m as Connecting Cable is 5m.
Control
Unit
3 meters
Ballot
Unit
PrO Table
Distance
Voting
Compartment
Ensure arrangement such that voters don’t trip over cable
while going to vote.
Arrangements inside the Polling Station
To check that seating arrangements for
Polling Agents is in following order:
Candidates of
Recognized
State Political
Candidates of
Candidates of
Candidates of Parties who
Recognized
registered
have been
Recognized
National
unrecognized
State Political permitted to
Political
political
Parties
use their
Parties
parties
reserved
symbols in
constituency
Independent
Candidates
Arrangements inside the polling station
PREPARATION OF BALLOT UNIT
Ballot Units
are already
prepared by
RO
PrO has to
connect the BU
& CU carefully
And connect
BU
sequentially in
case of more
than one.
He has to
only
check
for:
• Proper fixing
of Ballot
paper
• If two seals
are intact
Arrangements inside the polling station
PREPARATION OF CONTROL UNIT
Connecting CU with BU
Switching “Power” switch to “On” position
Close rear compartment after performing above functions
Conduct the Mock Poll as per prescribed procedure with all
precautions
Switching “Power” switch to “off” Position
Fixing the green paper seal(s) to secure the inner compartment of
Result Section
Closing and Sealing Result Section
Sealing Control Unit with Outer Paper Seal
Arrangements inside the polling station
Voting Machine to be set up at least
an hour before time set for
commencement of poll
Adequate security to be ensured for
EVMs at all times
Unnecessary fiddling with EVMs to
be avoided as it drains out the
batteries and also causes suspicion.
Identify and address discrepancies in polling process
Presiding Officer to
verify appointment
letters of Polling
Agents who begin to
report
Verify signatures of
candidates/agents on
appointment letters
based on specimens
provided by RO
Polling agents allowed
relief polling agents.
No more than 1 polling
agent per candidate
allowed at any point in
time
No polling agent
replacement allowed
within 2 hours of end
of poll
Entry Pass system to
be followed with
proper account of
same by PrO for
Agents
Identify and address discrepancies in polling process
Mock Poll
to be
conducted
at least 30
minutes*
before
time fixed
for
commence
ment of
poll
Mock Poll
to be
conducted
ideally in
presence
of
Candidates
/agents
But not to
be delayed
due to
their
absence
Sector
Officers to
be present
at any one
of the
assigned
PS during
mock poll
Mock Poll
reports to
be sent to
RO within
30 minutes
of
completio
n*
You should
be present
during
Mock Poll
& check
that it
takes place
in the
required
manner
Identify and address discrepancies in polling process
• Presiding Officer to keep correct account
of green paper seals used by him out of
the total supplied to him
• Candidates/polling agents to be allowed
to note down Serial no. of green paper
seals used
• PrOs demonstrate to agents/candidates:
– Marked Copy of electoral rolls to show that
except those statutorily required, no other
marks have been made
– Show list of CSVs who have opted for proxies
as per annexed list of electoral roll
– Form 17A to show that entry of any elector
has been done
Identify and address discrepancies in polling process
PrO to give
warning
before
commence
ment of
poll
regarding
Sec 128
(Secrecy of
Voting) and
penalty of
breaching
PrO
should
commenc
e at exact
time fixed
for the
same
All
formalitie
s to be
completed
before the
fixed hour
for start of
poll
S/he
cannot
extend
polling
hours if
s/he starts
poll late if
for some
unforesee
n reason
Poll must be
closed at
appointed
time except
when electors
are present at
closing time.
Only those
voters should
be allowed to
vote.
Identify and address discrepancies in polling process
POLLING TEAM RESPONSIBILITIES
First
Polling
Officer
Second
Polling
Officer
Third
Polling
Officer
• Identification of Electors
• Marked Copy of Electoral Roll
• Application of Indelible Ink on left forefinger of voters
• Maintain Form 17A
• In charge of Control Unit- keep watch on CU & Polling Process
• Same table as PrO
• In charge of entire election process in assigned PS
• Address any complaints, queries, etc.
Presiding
• Deal with votes challenged by the Polling Agent
Officer
Identify and address discrepancies in polling process
Voters to come last to Presiding Officer
No crisscross movement to be allowed by voters
Presiding Officer to maintain visit sheet- wherein anyone who
visits PS is to sign, be it Observer, DEO, you, your ARO or ARO,
candidate/Election agent.
All of them must record their visit an observations in visit sheet
Identify and address discrepancies in polling process
ONLY following people can enter or be inside the Polling
Station:
– Voters in Manageable numbers
– Candidate for that AC
– Candidate’s Election Agent in that AC
– One Polling Agent per candidate for that AC
– Authorized media personnel
– Election Officials
– Micro Observers (and their seating arrangements inside
PS when deployed)
– Child in arms accompanying elector
– Person accompanying blind/infirm voter(18+ years)
– Elector/Candidate with Z+ security with one security
personnel in civilian clothes and one concealed small
arm
Every person allowed to enter the PS must have valid
authorization properly displayed
Identify and address discrepancies in polling process
Separate queue for
men and women
voters
PrO directs how many
voters to direct into
the PS (3-4)
Infirm & women voters
to be given preference
Men and women
voters admitted in
alternate batches
Separate queue for
non-EPIC
voters/alternate ID
proof
ID proofs will be
verified by PrO or
Polling Officer who will
come out every 30 min
Till then non-EPIC
voters to remain voting
Identify and address discrepancies in polling process
First Polling Officer to
verify identity of
electors properly
If satisfied with ID,
then allow voting
PrO will maintain
account of such voters
In case of doubt, direct
to PrO who shall satisfy
himself about ID of
voter
In case such elector
arrives, then PrO to
thoroughly verify
identity
Those issued EPIC will
not be allowed any
other ID documents to
establish their
identities
Separate list of ASD
voters to be made
available to PrO
PrO may employ
Village
Chowkidar/Revenue
Officer as Identifying
Officer posted outside
entrance of PS
If not satisfied, shall
hand him over to the
police with written
complaint in case of
impersonation
Voting Process
PROCESS AT POLLING STATION FOR VOTING
First Polling Officer
Check whether name is in
electoral roll being used
Second Polling Officer
Check for EPIC/alternate
document allowed by ECI
Note down S. No. of elector Third Polling Officer/PrO
as announced by 1st Polling
Recheck indelible ink mark
Officer
Speak aloud name so
agents can note down in
their roll
Apply Indelible ink on left
forefinger of elector in
prescribed manner
Underline name of voter
once ID approved
Tick mark in roll in case of
woman
Obtain sign/thumb
impression of elector in
Form 17A along with
relevant details of EPIC/ID
documents
Prepare voter’s slip filing all
required details
Apply once again if wiped off
Take voters slip & allow voter
to vote in voting
compartment
Voter will record vote & leave
Group D employee will check
indelible ink mark when
voter leaves
Identify and address discrepancies in voting process
Presiding Officer to periodically tally total votes recorded in EVM
with total no. of voters allowed to vote till then in Form 17A
Presiding Officer has to record every TWO HOURS in PrO’s
diary the total no. of votes polled
When voter violates voting procedure, PrO can decide to
disallow him/her from voting and same shall be noted in
Form 17A and voter slip also shall be cancelled, if issued
PrO to also put his/her full sign under that entry
Identify and address discrepancies in voting process
PrO’s entry into Voting Compartment
during poll when s/he feels:
BU kept in voting
compartment isn’t
functioning properly
Elector who has
Elector has remained
entered voting
inside compartment
compartment is
for unduly long
tampering/interfering
period
with BU
Sub Learning Objective 7.2: To be able to identify and address
discrepancies in voting process
PrO to record
relevant events of
poll in his PS in
PrO Diary
Diaries to be
serially numbered
with machine
Account to be
maintained of
diaries supplied to
PrO
Any lapse in filling
up of diary to be
seriously viewed
SO/Observers to
give special
attention to this
aspect
Close of Poll
CLOSE OF POLL BY PRO
Poll to be closed at exact hour fixed for same
All electors present at that hour to be allowed to vote
Pre-numbered slips to all electors present to be given
starting from last person in queue
Press “Close” button on CU to close EVM after last voter
has voted
Total No. of votes recorded will be displayed on CU Panel
which is to be recorded in Item 5 of Part I of Form 17C
Close of Poll
CLOSE OF POLL BY PRO
Put red line in register after entry of last voter giving date and
time; candidates/agents to be allowed to sign there
PrO to be absolutely certain that no elector is remaining to
vote as EVM will not accept any more votes once “CLOSE”
button is pressed.
Once done, PrO to prepare, in duplicate, Account of Votes
recorded in EVM in Form 17C: Part I (Annexure XXXVI)
One copy of Account of Votes in sealed cover while another to
be in unsealed cover to give to RO at reception centre
Furnish to every polling agent present without them asking
for it, an attested copy of Account of Votes after obtaining
receipt from them
Close of Poll
CLOSE OF POLL BY PRO
Declaration by PrO as per Annexure XXXIII at close of
poll
Sealing of Voting machine and securing for
transportation
Sealing of Election Papers as per Rule 49U: Each
packet sealed with Seal of PrO. Candidate/Agent also
allowed to affix their seal
After such sealing, PrO to deliver all materials to place
directed by RO
Close of Poll
PrO can[u/s 57(1)] adjourn poll at PS when:
Natural calamity like flood, heavy snowfall, severe storm etc.
Non-receipt/loss/damage to essential materials like EVMs,
ballot papers, electoral roll etc.
Disturbance of peace at PS making it impossible to conduct
poll
Non arrival of polling party at PS due to obstruction on the
way or serious difficulty
Any other sufficient cause
He reports such fact to You and you shall report to ECI for
further directions
Close of Poll
u/s 58, poll at any PS can be
declared void by ECI if at that PS:
EVM has been
unlawfully
taken away by
unauthorized
person
EVM
accidentally/
intentionally
destroyed/lost/
damaged and
You are satisfied
that result can’t
be ascertained
EVM develops
mechanical
failure during
course of
recording of
votes
Any irregularity/
error in
procedure is
likely to vitiate
the poll
Voting Procedure
Method of Recording of votes by the Voting machines
After the
procedural
requirement
s related to
the identity
of elector
are done &
the elector is
allowed to
record his
vote in the
voting
machine
The
Presiding/Pol
ling officer
will press the
Ballot button
on the
control unit
The elector
will press the
blue button
provided
against the
name &
symbol of
the
candidate of
his choice on
the balloting
unit
When this is
done ,The
READY lamp
will go off
which was
glowing
GREEN
previously &
will start
glowing RED
A beep
sound will
also be
heard
emitted out
from the
control unit
Voting Procedure
Method of Recording of votes by the Voting machines
After this the
red light on
the balloting
unit ,the red
light to the
busy lamp on
the control
unit & the
beep sound
will go off
The Ballot unit
will then get
If a voter is
automatically not aware of For the same
locked & the
method of
,the Presiding
These will
next vote can
voting
officer will
indicate that
be recorded
through EVM demonstrate
the vote for only when the
,the Presiding through the
the candidate Ballot button
cardboard
on the control officer will go
has been
inside the
model of EVM
unit is pressed
recorded
kept in the
polling station
again for
to assist the polling station
allowing the
voter
next voter to
record his vote
Role of Micro Observer
To observe whether sufficient polling material
has been provided to Presiding officer.
To observe whether the presiding officer has
collected EVM according to requirement at polling
booth.
To observe whether the polling station
arrangements are made according to the guidelines
of ECI
Role of Micro Observer
To observe and report whether the
EVMs are set up before hour set for
commencement of poll
To observe and report whether the mock
poll is conducted and the data has been
deleted before the actual poll
To observe and report that the poll is
closed at the end of the polling hour as
per prescribed voting procedure.
Role of Micro Observer
To observe and report whether the polling officer marks
in the electoral roll
To observe and report whether the polling officer takes
care during identification of elector
To observe and report whether the polling officer marks
the indelible ink properly on the fore finger of left hand
according to the guidelines of ECI
Role of Micro Observer
To observe whether the register of
voters is been properly filled by polling
officer.
To observe if the polling officer issues
the voter’s slip to voters only after
obtaining signature or thumb impression
in register.
To observe if the voter is allowed to
vote only after completing the
formalities according to guidelines of ECI
Role of Micro Observer
Polling agent is a
representative of candidate
who is appointed to safeguard
interests of candidate within
constitutional framework
Polling agents can
have relief polling
agents
Polling agent has an
authority to challenge
the identity of voter by
paying the challenge
fees that is 2 Rs.
No more than one
polling agent of a
candidate can be
inside the PS at
any point in time
Their entry passes
are issued by the
Presiding Officer
They cannot use
mobile phone in
100m perimeter of
PS
Role of Micro Observer
To verify the deployment of CPF personnel on
the entrance of polling station.
To report if any unauthorized person is allowed
to enter the polling booth by CPF personnel
To observe if CPF personnel performs his duty
according to the commission’s instruction.
Security Personnel cannot enter PS unless called
upon by PrO for a specific purpose
Report Deviations to the Observer
• Mock Polls not conducted
• Secrecy of voting is been violated by polling party or
media or polling agents
• Security guard interferes with the election process
• Unauthorized persons allowed to enter polling booth
• The entries in register of voters is not done
• Indelible ink is not marked properly
• Bogus voting takes place
• Booth capturing takes place
• Law and Order in and around PS not maintained
Scrutiny of form 17A etc.,
(ECI No. 464/INST/2007 PLN-I dt. 12.10.2007) -
• For PS where a polling has crossed a specific %, the ECI
may order to RO and Observer to scrutinize register of
voters (17A) and other documents, like PO diary, visits
sheet, complains etc.
• Scrutiny in presence of/ under intimation to candidates
- advance notice to be given.
• Procedure to be followed strictly
• Cross check the entries of Form 17A, PO diary, visit
sheet, complaint register of control room, diaries of
Magistrates, marked copy of roll, remarks column of
17A, Form 17C, photography if taken.
QûÉMü qÉiÉmɧÉ
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zÉÉxÉMüÐrÉ MüqÉïcÉÉUÏ
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UÉeÉlÉÏÌiÉMü SsÉÉåÇ Måü AÍpÉMüiÉÉï rÉÉ MüqÉïcÉÉUÏ
xÉålÉÉ Måü eÉuÉÉlÉ
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QûÉMü qÉiÉmɧÉ
QåûOûÉ oÉåxÉ oÉlÉÉrÉÉ eÉÉlÉÉ-
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• uÉÉWûlÉ MüqÉïcÉÉUÏ-AÉU. OûÏ. AÉå.
• UÉeÉlÉÏÌiÉMü SsÉÉåÇ Måü AÍpÉMüiÉÉï rÉÉ MüqÉïcÉÉUÏUÉeÉlÉÏÌiÉMü SsÉÉåÇ xÉå eÉÉlÉMüÉUÏ mÉëÉmiÉ MüUlÉÉ.
• ÌlÉuÉÉïcÉMü lÉÉqÉÉuÉsÉÏ qÉåÇ lÉÉqÉ iÉjÉÉ LÌmÉMü
AÌlÉuÉÉrÉï
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AlÉÑxÉÉU.
QûÉMü qÉiÉmÉ§É ÄTüÉqÉï-12
lÉqÉÔlÉÉ QûÉMü qÉiÉmɧÉ
FORM 13A
[See rule 23(1) (a)]
DECLARATION BY ELECTOR
Election to the *………………………………………………………………..
(This side is to be used only when the elector signs the declaration himself)
I hereby declare that I am the elector to whom the postal ballot paper bearing serial number........................... has been issued at the above election.
Date:
Signature of elector
Address:
_______________
Attestation of signature
The above has been singed in my presence by…………………………………………… (elector) who** is personally known to me/has been identified to my satisfactions
by……………………………………. (Identifier) who is personally known to me.
Signature of Attesting officer. __________________
Designation__________________
Signature of identifier, if any….
Address __________________
Address___________
Date:
(This side is to be used when the elector cannot sign himself)
I hereby declare that I am the elector to whom the postal ballot paper bearing serial number………………. has been issued at the above election.
Date:
Signature of Attesting Officer on behalf of elector.
Address of Elector:
_________________________________
CERTIFICATE
I hereby certify that—
(1) The above named elector** is personally known to me/has been identified to my satisfaction by………… (Identifier) who is personally known to me;
(2) I am satisfied that the elector** is illiterate/suffers from………………………….. (Infirmity) and is unable to record his vote himself or sign his declaration;
(3) I was requested by him to mark the ballot paper and to sign the above declaration on his behalf; and
(4) The ballot paper was marked and the declaration signed by me on his behalf in his presence and in accordance with his wishes.
Signature of Attesting Officer…………………….
Designation: ……………………
Signature of identifier, if any ……………….
Address: ………………………………
Address: ……………………..
Date:
_____________________________________________________________________________________
*Here insert one of the following alternatives as may be appropriate:(1) House of the People from the ………………………… Constituency.
(2) Legislative Assembly from the ………………….. Constituency.
(3) Council of States by the elected members of the Legislative Assembly of………………………………………… (State)
(4) Council of State by the members of Electoral College of …………………………….. (Union territory)
(5) Legislative Council by the Members of the Legislative Assembly
(6) Legislative Council from the ……………………… constituency.
“Strike off the inappropriate alternative.
91
Form 13B
Cover A
NOT TO BE OPENED BEFORE COUNTING
Election to the* …………………………………………….
………………………………………………………………………
POSTAL BALLOT PAPER
Serial number of
Ballot paper…………………….
92
FORM 13 C
COVER
B
‘B’
[“Every officer under whose care or through whom a postal ballot paper
is sent shall ensure its delivery to the addressee without delay---Rule
23(4) of the Conduct of Elections Rules, 1961”]
SERVICE
UNPAID
ELECTION-IMMEDIATE
POSTAL BALLOT PAPER
For……………………………………………………………. Constituency
(NOT TO BE OPENED BEFORE COUNTING)
TO
The Returning Officer,
-------------------------------------------------------------------Signature of sender
PIN
93
FORM 13D
[See rule 23(1)(d)]
INSTRUCTIONS FOR GUIDANCE OF ELECTORS
(To be used at an election to the House of the People or to the Legislative Assembly of a State)
Election to the*............................................from the……………..…………………………………………………………………
The persons whose names are printed on the ballot paper sent herewith are candidates at the above election. Record your vote by placing clearly a mark opposite the name of the candidate to whom you
wish to give your vote. The mark should be so placed as to indicate clearly and beyond doubt to which candidate you are giving your vote. If the mark is so placed as to make it doubtful to which candidate
you have given your vote, your vote will be invalid.
The number of members to be elected is one. Please remember that you have only one vote. Accordingly you should not vote for more than one candidate. If you do so, your ballot paper will be rejected.
Do not put your signature or write any word or mark any mark, sign or writing whatsoever on the ballot paper other than the mark required to record your vote.
After you have recorded your vote on the ballot paper, place the ballot paper in the smaller cover marked 'A' sent herewith. Close the cover and secure it by seal or otherwise.
(1) You may then sign the declaration in Form 13A also sent herewith in the presence of a stipendiary magistrate and obtain the attestation of your signature by such stipendiary magistrate.
(2) If you are a member of the armed forces of the Union or of an armed police force of a State but is serving outside that State, the attestation may be obtained by such officer as may be appointed in this
behalf by the Commanding Officer of the Unit, ship or establishment in which you or your husband, as the case may be, are employed.
(3) If you are employed under the Government of India in a post outside India the attestation may be obtained by such officer as may be appointed in this behalf by the diplomatic or consular representative
of India in the country in which you are resident.
(4) If you hold an office like the office of the (i) President, (ii) Vice-President, (iii) Governors of States, (iv) Cabinet Ministers of the Union or of any State, (v) The Deputy Chairman and Members of the
Planning Commission, (vi) The Ministers of State of the Union or of any State, (vii) Deputy Minister of the Union of any State, (viii) The Speaker of the House of the People or of any State Legislative Assembly,
(ix) The Chairman of any State Legislative Council, (x) Lieutenant Governors of Union territories, (xi) The Deputy Speaker of the House of the People or of any State Legislative Assembly, (xii) The Deputy
Chairman of the Council of States or of any State Legislative Council, (xiii) Parliamentary Secretaries of the Union or of any State, the attestation may be obtained by an officer not below the rank of a Deputy
Secretary to the Government of the Union or the State, as the case may be.
(5) If you are on an election duty, attestation may be obtained by any gazetted officer or by the Presiding Officer of the polling station in which you are on election duty.
(6) If you are under preventive detention, the attestation may be obtained by the Superintendent of the jail or the Commandant of the detention camp in which you are under detention.
In all the above cases you may take the declaration to the authorised officer and sign it in his presence after he has satisfied himself about your identity. The officer will attest your signature and return the
declaration to you. You must not show your ballot paper to the attesting officer nor tell him how you have voted.
If you are unable to mark the ballot paper and sign the declaration yourself in the manner indicated above by reason of illiteracy, blindness or other infirmity, you are entitled to have your vote marked and
declaration signed on your behalf by any of the authorised officer mentioned above. Such an officer will, at your request mark the ballot paper in your presence and in accordance with your wishes. He will
also complete the necessary certificate in this behalf.
After your declaration has been signed and your signature has been attested, place the declaration in Form 13A as also the smaller cover marked 'A' containing the ballot paper in the larger cover marked 'B'.
After closing the larger cover, send it to the returning officer by post or by messenger. You have to give full signature in the space provided on the cover marked `B'.
*Appropriate particulars of the election, to be inserted here.
No postage stamp need be affixed by you, if the cover is posted in India. If, however, you are an elector employed under the Government of India in a post outside India, you should return the cover to the
returning officer concerned direct by air mail service after the requisite postage stamp is duly affixed thereon by the office in which you are serving except where it is sent by diplomatic bag.
You must ensure that the cover reaches the Returning Officer before** ....................**on.................................
Please note that :—
(i) If you fail to get your declaration attested or certified in the manner indicated above, your ballot paper will be rejected; and
(ii) If the cover reaches the returning officer after**.....................................on the**........... ......................your vote will not be counted.
_____________________________________________________________________________________________
**(Here specify the hour and date fixed for the commencement of counting of votes).
94
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mÉÑÍsÉxÉ MüÍqÉïrÉÉåÇ / uÉÉWûlÉ cÉÉsÉMüÉåÇ / SsÉÉåÇ
Måü AÍpÉMüiÉÉïAÉåÇ MüÉå QûÉMü qÉiÉmÉ§É eÉÉUÏ
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rÉWû mÉëÌ¢ürÉÉ mÉÑlÉÈ SÉåWûUÉD eÉÉuÉåaÉÏ, iÉÉÌMü MüÉåD
pÉÏ qÉiÉÉÍkÉMüÉU xÉå uÉÇÍcÉiÉ lÉ UWåû.
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sÉÉåWåû Måü oÉYxÉå qÉåÇ; ÎeÉxÉå AprÉÍjÉïrÉÉåÇ /
mÉëÌiÉÌlÉÍkÉrÉÉåÇ MüÉå ÌSZÉÉMüU, xÉÏsÉ ÌMürÉÉ aÉrÉÉ Wæû,
bÉÉåwÉhÉÉ mÉ§É 13–L Måü xÉÉjÉ MüuÉU L qÉåÇ qÉiÉmɧÉ
UZÉMüU, MüuÉU-oÉÏ Måü AÇSU UZÉÉ eÉÉuÉåaÉÉ,ÎeÉxÉå
mÉåOûÏ qÉåÇ QûÉsÉ ÌSrÉÉ eÉÉuÉåaÉÉ.
Micro Observers’ Training
Thank You