Using Drupal at UCSF

UCSF ShareCase November 8, 2013 John Kealy, UCSF Senior Web Developer

Why Have a Website?

• • • • Publish Information • • Reach a Global Audience Update any time Promote Your Services Improve Customer Service Gather Information and Generate Leads

UCSF Website Statistics • • • 3000 + websites at UCSF 400 + UCSF sites on Drupal $15k -$150k cost for building a single custom site 5

What is Drupal?

• • • • It’s Open Source Software A Web Content Management System • • • www.whitehouse.gov

www.economist.com

www.theonion.com

Popular in education (26% of .edu sites) It can be used to build websites and web applications 7

www.economist.com

www.whitehouse.gov

www.theonion.com

UCS F

Why Should I Care?

• • • • Extensively used at UCSF • • Main UCSF website School of Medicine, Dentistry, etc.

Large Open Source Community • • • Thousands of “modules” Thousands of developers Very active community Very flexible and extensible Emerging as a UCSF standard 12

What’s the Catch?

• • • • ITS is only providing

hosting and Starter Kit

for free.

No site administration.

No programming expertise provided.

No design expertise provided.

No site building provided

Contractor or department expertise required

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What Does Hosting Cover?

• • • • • • • Updating core website software Keeping Single Sign On available Monitoring the server Creating empty databases for new sites Managing access to server Managing access to code repository Migrating code, databases and files 15

What’s Not Covered by Hosting?

• • • • • • • Keep site specific software up to date Creating and managing site user accounts Creating content types and views Changing site layout Creating custom software or designs Content migration or entry … and a lot more… 16

Custom Site or Starter Kit?

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Custom Sites: Pros • • Design tailored for s ite’s purpose Site tuned for specific needs 18

Custom Site: Cons • • • • • Take significant time to create High cost to create Costly to maintain Difficult to support Difficult to train content editors 19

Costs: Large Custom Site • Examples: • • • www.ucsf.edu

Dentistry.ucsf.edu

Pharmacy.ucsf.edu

• Build Cost: • 100 - 300K • Maintenance Costs: • • Content 1-3+ FTE IT Administration .25 - 1+ FTE

Costs: Medium Custom Site • Examples: • • • its.ucsf.edu

ptrehab.ucsf.edu

Qb3.org

• Build Cost: • 50 - 150K • Maintenance Costs: • • Content 1.5 + FTE IT Administration .25+ FTE

Costs: Small Custom Site • Examples: • • • healthpolicy.ucsf.edu

stemcell.ucsf.edu

hub.ucsf.edu

• Build Cost: • 10 - 60K • Maintenance Costs: • • Content .25 + FTE IT Administration .1+ FTE

Starter Kit Sites: Pros • • • • • Fast to create Easy to maintain Low cost of ownership Features being added over time by ITS New features can be added by site owner 24

Starter Kit Sites: Cons • • Design not tailored for particular site Only basic functionality to start with 25

How Do I Sign Up?

• • • Go to Help.ucsf.edu

Select web services Select Drupal Web Hosting Request 26

UCSF Drupal Resources • • • The UCSF Drupal Community • • • • UCSF Drupal Users Group (UCSF-DUG) Monthly Users Helping Users (UHU) Drupal.ucsf.edu

Drupal Chatter group and Listserv ITS hosting UCSF Drupal Customizations • • • MyAccess single sign on Directory & Profiles integration UCSF web editor

Drupal Community • • Websites • • Drupal.org (modules, forums, etc.) www.lullabot.com

(training videos) Camps and conferences • • Drupal Con June 2-6, 2015 Austin Bay Area Drupal Camp (BADCamp) (fall)

Thank you!

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