Lecture 1 Summary

http://www.youtube.com/watch?v=d1MPEmMBqc0 This short video will give you a metaphorical explanation of what is EA?

Lecture Outline Analysis

1. Definitions: Architecture, Stakeholder, Enterprise, Enterprise Architecture (EA) 2. What is EA? EA = Strategy + Business + Technology 3. Organising influence of EA 4. What is EA? – as a governance concept 5. EA as a Meta Discipline 6. EA Architecture Approach: framework of methodology, standards, best practices &v artefacts 7. EA Process Groups: EA Management Program + Current EA & Future Scenario Analysis & Design 8. EA Management Program • Purpose – Strategic alignment 9. EA Analysis & Design work  by aligning resource & capability requirements to enterprise strategy plans • Purpose – document EA analysis findings and design proposals for current and future EA scenarios

Slide 1 Slide 2 Slide 4

What is EA?

Slide 3

How is EA conducted?

How is EA conducted?

Management Program perspective

EA management program processes involve: • Strategic alignment of corporate-level, business units’ and organisational projects’ goals, activities and resources • Compliance to corporate to project governance requirements, especially standardized and corporate to business governance compliant policies for identifying, procuring, using, developing, integrating and configuring, and optimising enterprise resources • Clarifying visible strategic, business and ICT decision criteria for making ICT resource decisions at any level of corporate, business unit, project and design or problem solving decision making • Create consistency in ICT project management and development lifecycles, to enable clarity of their alignment to strategic business and operating financial management cycles

How is EA conducted?

EA Analysis & Design perspective

CURRENT BUSINESS ENVIRONMENT FUTURE BUSINESS ENVIRONMENT SCENARIOS

EA (Implementation) Management Plan

How is EA conducted?

EA Analysis & Design perspective

CURRENT BUSINESS ENVIRONMENT Specified in

EA (Implementation) Management Plan

How to transform current into desired future EA?

FUTURE BUSINESS Specified in ENVIRONMENT SCENARIOS 1. Analyse future business scenarios considered by business 1. Analyse current business and document/model its EA artefacts 2. Identify business improvement opportunities Compliance to EA Mgt Program Plan 2. Agree with business one or more business scenarios to model – including the planning assumptions for each scenario 3. Identify EA documentation gaps 3. Identify and document/model each future business scenario’s EA artefacts

Specific EA Artefacts

What are the modelling areas in EA analysis & design?

How the EA artefacts are “bundled” to give an enterprise functional perspectives of its strategic, business & ICT integrated requirements

What is EA

3

?

EA

3

is a proprietary EA framework

There are other best practice & proprietary EA frameworks which you will learn some in future lectures eg TOGAF, Zachman Not all EA frameworks are complete in having or equally good/strong in defining a methodology, best practice features, standards specifications and artefacts – you will need to research and understand each one is good or weak in what components of a EA framework model in future lectures

Class Discussions

The question

“What is EA?”

requires you: 1. Describe EA as a strategic, business & ICT management function, which requires one to : • Plan how strategy, business and ICT requirements can be integrated • to represent current and future business scenarios Execute this plan via a number or projects and in compliance to EA (and also projects’) governance requirements • Track & report EA execution progress, correct variances and non compliance activities where needed, to ensure achievement of the EA (implementation) management plan.

2. You may decide to get a glimpse of what are the 2 major management process groups involved, ie the EA management program and EA analysis and design work – this part 2 is NOT the complete answer to the question.

Use the contents of your lecture notes, this tutorial summary and references to construct the answer by following these guidelines.

Class Discussions

Examine the

EA

3

framework

and discuss 1. What is its methodology?

2. What best practice and standards it aim to achieve or already uses?

3. What are its EA modelling artefacts and how are they coordinated to define EA functions that specify the integration dimensions of strategic, business and ICT alignment ?

Tutorial Exercises

1. What are some of the differences between enterprise architecture (EA) and a systems-level planning approach? 2. Why is EA described as both a management program and an analysis and design method? 3. What are the four elements of an EA management program and the six elements of an EA analysis and design method? 4. What are some of the EA components and documentation artifacts that would be included in current and future views at each level of the EACube framework? 3 5. Can EA be used by all types of enterprises? If so, why? 6. How does an EA repository support the implementation methodology? 7. Choose a real-world large-size enterprise and determine: a. Is information technology seen as a strategic asset? b. Does an enterprise architecture program exist? c. Are there gaps in business/technology performance that an enterprise architecture program could help identify and correct? Hint: you may refer to the “Danforth Manufacturing Company” Scene, given in the following pages. 8. Read the case study: Danforth Manufacturing Company. Do you agree with the need for an EA Program? Discuss.

Some concepts to help you answer tutorial questions

Changes in Operations

Strategic Assets

Creates/Deepen Market Shares, Increases Profit$ Creates sustainable competitive advantage

Are Resources

Physical Infrastructure Amenities People Networks Business Networks ICT Networks

Supporting Operations

Operating Assets

Improves Efficiency & Effectiveness  Better Margins

Are Resources

Physical Infrastructure Amenities People Networks Business Networks ICT Networks

Strategic



Operational ICT

Portfolios Programs Projects

Strategies are implemented via org. project management structures

Strategic ICT Create new market shares Increase existing market shares Gives sustainable competitive advantage Operational ICT Improves Efficiency Improves Services Improve/Increase Margins

What is a System Level Program ?

Strategic Operating Improvements R&D Testing Supports A Business Purpose 1. Structurally is a collection of projects and sub programs grouped together to serve a business purpose.

System Level Program 2. Process wise –like project management, includes planning, execution monitoring & variance controlling activities System Projects System Projects System Projects

Not my problem Program Managers

Why is EA Important?

Strategic Operating Improvements R&D Testing Supports A Business Purpose System Level Program System Projects System Projects System Projects Not my problem Project Managers & Their Teams

Why is EA Important?

Result in

Q8 Danforth Manufacturing Case Study

Why EA?

http://www.youtube.com/watch?v=qDI2oF1bASk

Q8 Do you agree with the need for an EA program in the case study?

Sales & Inventory Tracking System (SITS) – ~2 years RoI, $3mio++ Kate Jarvis (COO)

Capacity to compete with competitor Mitigate production inefficiency

• • • Integrate info across Sales Inventory Production Rob Danforth (CEO) Gerald Montes (Chief Council)

Decision Options: Buy 1, Buy 2?

Improve cost management

Jim Gorman (CFO) Cost Accounting Module WELLCO ERP System 18 months RoI, <$600K Sam Young (CIO)