Transcript Collaborative e-journals project in the NHS East of England

Collaborative e-journals project in the NHS East of England
Lyn Edmonds, Papworth Hospital &
Carolyn Alderson, JISC Collections
UKSG
Introductions
• Lyn Edmonds, Papworth Hospital NHS
Foundation Trust
– Library, Heritage & Knowledge Services Manager
– Co-ordinator of EoE Health Libraries Group
– E-journals Project Group Chair
• Carolyn Alderson, JISC Collections
– Licensing Manager
– Previously Content Negotiator, Content Complete Ltd
– Acquired by JISC Collections from Jan 1st
Who is the room?
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Publishers
Librarians
Subscription agents
Others
Getting started
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Journals Project Group: early 2007
Representation and users
More content
Equitable access
Point-of-need access
Better value for money
Early issues considered
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Separate libraries in an informal network
How would we decide what to purchase?
How would we fund it?
Would everyone embrace e-only?
Avoid duplication with national work
First steps undertaken
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Data collection and analysis
Print: duplication and total spend
Scoring system
Funding options
Moving forward
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How to manage the e-journals?
Could anyone help us?
National developments
Quality not quantity
Enlisted help of Content Complete Ltd
Ready to start
• Plans finalising late 2007
• Funding solutions
• Business case to Strategic Health
Authority (SHA)
• Project breakthrough
Role of CCL
• 2007:
– Central funding model
– Request for quotations from many
publishers (one print copy free)
– Explain structure and technical requirements
of ECLaKSA
– Provide information to the group in a
standard format
– Check publisher’s licences
How publishers responded
• Small scale
• 70 titles in total
• From 1 to 28 journals per publisher
2008 publishers involved
• “Society Publishers”
– American Academy of Pediatrics
– American Roentgen Ray Society
– Royal College of General Practitioners
– Royal College of Psychiatrists
– NEJM
2008 publishers involved
• “Major Publishers”
– Elsevier
– LWW/OVID
– Oxford University Press
– SAGE Publications
– Springer
– Wiley and Blackwell - Wiley Blackwell
Remit and role of CCL
• During 2008 for 2009 agreements:
– Take the 11 agreements and negotiate renewal for
2009
– Free print - issues
– Multi-year
– Consider usage with negotiations to some extent
– Regular reporting and meetings
– Decision with ECLaKSA
– Modify NHS England licence to work at regional level
– Negotiate use of the licence with various publishers
• SHA for signature
Unexpected situation
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Budget difficulty at SHA
Chair of the e-project group steps down
Report: “From project to service”
Survey
External review
New structure and approach
Remit and role of CCL
• For 2010 renewals
– Take the 11 agreements and renew for 2010 in
consideration of the SHA/budget situation
– Revisit multi-year agreements
– Objectives agreed with group
– Reporting to Lyn Edmonds and Rachel Cooke,
Acting SHA Lead for Libraries & Knowledge
Management at East of England
– Timing critical
Negotiation approach
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30 November – publishers contacted
– Consistent approach
– Consider usage with negotiations in context of
it being the third year of agreements
– Licence the same content
• Decision with SHA / EoE journals project
group
Reporting
• Current status with each publisher
• Compare 2009 price in publisher currency
with 2010 price offered – show % increase
• Show VAT separately
• Cost avoidance
• Show all prices in a common currency £
using prevailing exchange rate
Benchmarks used
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Publishers’ standard price increases
Swets Serials Price Index 2010
Average cost per download
What would it have cost on pay per view?
Average cost per title per library
How does usage relate to share of budget?
Willingness to use the NHS Model Licence
(adapted)
NHS EoE Model Licence
Willingness to use licence as basis of the agreement
Yes
No licence
No
No
Yes
No
Yes
Yes
Yes
No
No
AAP
ARRS
Elsevier
LWW
RC Psych
NEJM
OUP
RCGP
SAGE
Springer
W-B
Were objectives achieved?
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More content
Equitable access
Point-of-need access
Better value for money
Lessons learned?
• Valuable experience for Librarians
• Learnt from colleagues at Content
Complete
• Need more favourable funding models
• Uncertainty
• Not optimistic
What next?
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Continue monitoring
Continue marketing and publicity
Work with Project Board
Work with other SHAs
Start our bid for 2011
Questions or comments?
Thank you for listening
• Lyn Edmonds:
[email protected]
• Carolyn Alderson: [email protected]