Transcript Raising the Bar for Students and Schools: Our Commitment

Office of Space Planning
DIVISION OF OPERATIONS
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CEC PRESENTATION OCTOBER
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Office of Space Planning Responsibilities
● Chancellor’s designee in the allocation of both administrative &
educational space in all DOE facilities.
● Approves any permanent changes in space utilization.
● Provides information to principals, school communities, DOE leadership,
and local officials as it relates to space utilization and planning.
● Identifies underutilized buildings for proposed new school/program
placements.
● Manages the planning, engagements and placements of new
schools/programs for the Chancellor’s restructuring initiative.
● Assists School Construction Authority (SCA) in planning of new capacity
projects, Master Campus restructuring and facility enhancements.
● Manages the capital task force room conversion program.
● Coordinates Facilities Teams (SCA/DSF/DIIT/OSP) on various facilities
issues/concerns.
*SCA – School Construction Authority; DSF – Division of School Facilities; DIIT – Division of Instructional and Information Technology; OSP –
Office of Space Planning
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Many situations may generate the need for a site visit
or building utilization survey:
 Principal requests to address various issues (e.g. efficient
programming of space, room conversions, utilization/organization,
Reso A planning, etc.)
 Verify utilization data for under-utilized sites
 Analysis of space during school phase-outs/closures
 To verify data for enrollment projection appeals process
 Dispute resolution @ co-located schools (part of Campus Governance
process)
 As a member of the Facilities Team, to address various facilities
issues that require a cross-functional resolution
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3 STEP SPACE ANALYSIS PROCESS
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STEP 1:
• Review Annual Enrollment, Capacity and Utilization Report,
a.k.a. the “Blue Book”
• The Blue Book is a capital planning document that describes the
capacity and utilization for all DOE buildings
• The Blue Book provides our office the first cut of information about
the utilization of building space
• Link to SCA Blue Book:
http://www.nycsca.org/Community/CapitalPlanManagementReport
sData/Enrollment/2010-2011-Bluebook.pdf
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THE SCA BLUE BOOK –
The Enrollment, Capacity, and Utilization Report is published annually
by the DOE. This report identifies the maximum capacity of all DOE
buildings to serve students, compared to actual enrollments, which
together allow for a standard framework with which to assess the
utilization of our buildings. The information provided in this report allows
us to understand the conditions under which multiple schools share a
single building; assists in making informed decisions about enrollment
growth or placement of new schools or programs in under-utilized
buildings; and plan for major capital projects (including new school
buildings, school annexes and additions, and other upgrades that
expand a building’s capacity).
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TARGET CAPACITY VS. HISTORICAL CAPACITY –
The capacity calculations are based on information provided by principals in
the Annual Facilities Survey conducted by the School Construction Authority.
The survey provides the [current] usage and size of rooms within each
building.
Target Capacity:
The Target Capacity reflects aspirational programming goals for school
buildings, making different assumptions about how classrooms are [actually]
programmed. The Target Capacity and Utilization will change as school’s
programming goals change.
Historical Capacity:
The Historical Capacity is the building’s original designed capacity, which is
the total number of students the building should accommodate. While the
method of calculating capacity differs by grade and by room size, it is
important to note that instructional rooms equal to or greater than 240 feet are
assigned a capacity.
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CEC PRESENTATION OCTOBER 2011
Page from Blue Book [Sample]
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STEP 2:
• Conduct a “Desk Review” - provide a capacity
and space utilization analysis based on the
following DOE data sources:
• Building Plans – available building floor plan
• Review for building design, unique features, common areas, specialty rooms,
instructional and admin room counts
• Catalogue full size, half size, square footage, etc.
• Annual Facilities Survey – school reported space and space
utilization; updated yearly by schools and periodic site survey by SCA to
verify accuracy.
• ATS (Automate the Schools) – DOE application that captures current
and various enrollment information. Provides current sections of
students (classes) per grade to determine a school’s Instructional
Footprint
• DOE Instructional Footprint – baseline space allocation for a school
or program
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BUILDING
PLAN
[SAMPLE]
Shared Space
1 Full Size Classroom
1 Quarter Size Classroom
1 Half Size Classroom
1.5 Designed Administrative Space
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Corresponding Annual Facilities Survey [Sample]
10/11 Current Information PS xxx
BLDG Org Rm # L W Area SCA Suggested Category
ID
ID
FIRST FLOOR
000 xxx 101
000 xxx 102
000 xxx 103
000 xxx 104
000 xxx 105
000 xxx 106
000 xxx 107
000 xxx 108
000 xxx 109A
39
18
27
27
27
27
27
27
25
Amended Information
OSP Classification
Comments
38 1482
REGULAR CLASSROOM
18 324 ADMINISTRATIVE SPACE
30 810
REGULAR CLASSROOM
29 783 SPECIALTY INSTRUCTION
30 810
REGULAR CLASSROOM
30 810
REGULAR CLASSROOM
30 810
REGULAR CLASSROOM
30 810 SPECIALTY INSTRUCTION
13 325 ADMINISTRATIVE SPACE
000
000
000
xxx 110 18 18
xxx 110A 10 15
xxx 111 21 12
324
150
252
000
xxx
112
10 15
625
000
xxx
113
29 27
783
000
000
000
000
000
000
xxx
xxx
xxx
xxx
xxx
xxx
115
141
142
143
144
145
18
27
26
25
26
26
18
26
27
25
27
27
324
702
702
625
702
702
000
xxx
146
26 27
702
000
000
000
000
000
000
000
xxx 147
xxx 148
xxx 149
xxx 151
xxx AUD
xxx CAF
xxx GYM
26
27
25
25
68
70
55
PS xxx Self-Reported
Use (for 09-10 Blue
Book)
27 702
27 729
27 675
25 326
51 3468
58 4060
75 4125
KINDERGARTEN Full Size Classroom
AP'S OFFICE Half Size Space
FIRST GRADE Half Size Space
ART ROOM Full Size Classroom
SECOND GRADE Full Size Classroom
SECOND GRADE Full Size Classroom
SECOND GRADE Full Size Classroom
FUNDED - READING Full Size Classroom
NURSE/MEDICAL Designed Admin/ Half size / Shared Building
Function
SUITE Shared Space
ADMINISTRATIVE SPACE PRE-K FAMILY ROOM Half Size Space
ADMINISTRATIVE SPACE
STORAGE ROOM Quarter Size Space
1 Half size
ADMINISTRATIVE SPACE PRINCIPAL'S OFFICE Designed Admin
Space
1 Full size
ADMINISTRATIVE SPACE
GUIDANCE SUITE Designed Admin
Space
1 Full size
ADMINISTRATIVE SPACE
GENERAL/MAIN Designed Admin
OFFICE
Space
ADMINISTRATIVE SPACE CUSTODIAN'S OFFICE Half Size Space Shared Building Function
PHYSICAL EDUCATION
GYMNASIUM Full Size Classroom
REGULAR CLASSROOM
FIRST GRADE Full Size Classroom
ADMINISTRATIVE SPACE
PARENT'S ROOM Full Size Classroom
REGULAR CLASSROOM
FIRST GRADE Full Size Classroom
SPECIAL EDUCATION
SPEECH Full Size Classroom
SUPPORT
SPECIAL EDUCATION
OCCUPATIONAL Full Size Classroom
SUPPORT
THERAPY
REGULAR CLASSROOM
PRE-K FULL DAY Full Size Classroom
REGULAR CLASSROOM
KINDERGARTEN Full Size Classroom
REGULAR CLASSROOM
KINDERGARTEN Full Size Classroom
ADMINISTRATIVE SPACE PRE-K FAMILY ROOM Half Size Space
capacity: 300
PUBLIC ASSEMBLY
AUDITORIUM Shared Space
capacity: 200
PUBLIC ASSEMBLY STUDENT CAFETERIA Shared Space
capacity: 200
PHYSICAL EDUCATION
GYMNASIUM Shared Space
FIRST FLOOR TOTALS:
15 Full Size Spaces / 5 Half Size Spaces / 1 Quarter Size Spaces / 3.5 Designed Admin Spaces
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STEP 3:
• Conduct a comprehensive building survey to verify
current available DOE data
• Update building plans to reflect all changes to existing plans
(including renovations and construction)
• Document any changes to the Annual Facilities Survey
• Apply DOE Footprint to all organizations and determine quantity of
available space
• Complete Building Survey Report that documents detailed
utilization data from site survey to inform planning decisions
• Color code building plans to reflect actual building utilization by
co-located schools
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DOE INSTRUCTIONAL FOOTPRINT:
The Footprint is a tool to be used by all stakeholders in the analysis
and assessment of space usage in NYC DOE buildings. In co-location
arrangements, the parameters outlined in The Footprint should serve
as a guideline for making decisions about the allocation of space, while
empowering building occupants to make decisions that best meet the
needs of all students in the building. The Footprint represents a
baseline space allocation.
Link to DOE Instructional Footprint:
http://schools.nyc.gov/NR/rdonlyres/8CF30F41-DE25-4C30-92DE731949919FC3/87633/NYCDOE_Instructional_Footprint_Final9210TN
T.pdf
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NO SUBSTANTIAL CHANGE
IN SPACE UTILIZATION
WILL OCCUR WITHOUT
THIS THREE STEP PROCESS.
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Co-locations and Significant Changes
in School Utilization
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 Chancellor’s Regulation A-190
Outlines the process of significant changes in school utilization and
procedures for the management of school buildings housing more than
one school.
• Educational Impact Statement – When the Chancellor proposes to
close a school or make any significant change in utilization the DOE
shall prepare an Educational Impact Statement (EIS)
• Building Utilization Plans – When co-location involves a public
charter school; detailed building utilization must be documented for
the placement and full expansion of the proposal.
APPROVAL BY THE PANEL FOR EDUCATIONAL POLICY (PEP)
The PEP consists of 13 appointed members and the Chancellor. Each borough president
appoints one member and the mayor appoints the remaining eight. The Chancellor serves as a
non-voting member. The PEP is responsible for electing a chairperson from among the voting
members.
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Chancellor’s Regulation A-190 also outlines the following –
• Building Councils – All building principals meet once a month or as
needed to address all campus issues (scheduling, after-school functions,
safety, testing, etc.)
• Shared Space Committees – If co-location involves a public charter
school, this committee meets (4) times a year to review & ensure shared
spaces are being utilized equitably. It consists of a principal, a teacher,
and a parent from each co-located school organization.
• Capital Improvements and Facilities Upgrades – If authorized
in writing by the Chancellor or designee any proposed capital
improvement or facility upgrade in excess of five thousand dollars
regardless of the source of funding, made to accommodate the colocation of a charter school, will require matching capital improvements or
facility upgrades in an amount equal for each public school organization
within the building. This matching expenditure must be facilitated within
90 days of completion of the work performed by the charter school.
• Link to Chancellor’s Regulation A-190:
http://docs.nycenet.edu/docushare/dsweb/Get/Document-341/A190%20FINAL.pdf
•CEC PRESENTATION OCTOBER 2011
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Facilities Team Contact List
SCA- Chief Project Officer
Borough Director of Space Planning
DSF - Director of School Facilities
BRONX
Anjaykumar (Anjay) Shah
Ronald Caccioppoli
Anthony Salvadore
30 -30 Thompson Avenue
Long Island City, NY 11101
Office: 718-472-8043
1 Fordham Plaza, room 834
Bronx, NY 10458
Office: 718-741-3754
1 Fordham Plaza, Rm 834
Bronx, NY 10458
Office: 718-741-3957
Cell: 917-225-3656
Cell: 347-386-4445
Gordon Tung
Demetra Ciardullo
Greg Bracco
30 -30 Thompson Avenue
Long Island City, NY 11101
Office: 718-472-8685
28-11 Queens Plaza North 409
Queens, NY 11101
Office: 718-391-8575
28-11 Queens Plaza North room 409
Queens, NY 11101
Office: 718-391-6858
Cell: 347-331-4585
Cell: 347-386-4475
Joe Bova
Richard Bocchicchio
Timothy George
30 -30 Thompson Avenue
Long Island City, NY 11101
Office: 718-472-8306
333 7th Avenue room 828
New York, NY 10001
Office: 212-356-3816
333 7th Avenue
New York, NY 10001
Office: 212-356-3825
Cell: 917-515-4859
Cell: 347-386-4467
Carl Colombo
Charles Fisher
Michael Salerno
30 -30 Thompson Avenue
Long Island City, NY 11101
Office: 718-472-8123
131 Livingston Street room 209
Brooklyn, NY 11201
Office: 718 935-3392
131 Livingston Street room 505
Brooklyn, NY 11201
Office: 718-935-3684
Cell: 646-208-8585
Cell: 917-826-0212
Cell: 347-386-4479
Michael Eitingon / & Citywide Projects
Rana Khan
William Estelle
30 -30 Thompson Avenue
Long Island City, NY 11101
Office: 718-472-8197
131 Livingston Street room 209
Brooklyn, NY 11201
Office: 718-935-3393
715 Ocean Terrace
Staten Island, NY 10301
Office: 718-556-8326
Cell: 917-418-7439
Cell: 917-841-7571
Cell: 347-386-4442
Cell: 917-807-4750
QUEENS
Cell: 917-418-4326
MANHATTAN
Cell: 917-440-5473
BROOKLYN
STATEN ISLAND
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QUESTIONS
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