Transcript INJURY AND ILLNESS PREVENTION PLAN

SUPERVISOR’S SAFETY
TRAINING
PART 1:
IIPP, Haz Com, and Emergency Plan
compliance basics
On-the-job injury/illness statistics
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Bureau of Labor & Statistics 2005:
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5,702 workplace deaths in US
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16 workers avg. fatally injured/day
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More than 4.2 million injuries &
illnesses reported in private sector
453 workers fatally injured in
California
Costs…
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Employee:
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Pain & Suffering
Loss of Wage
Company:
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Medical/workers’ comp insurance rates
Loss of productivity
Product/equipment damage
National Safety Council: $27,000 per
incident; work-related death $780,000
OSHA General Duty Clause:
Gives the agency wide powers in its enforcement
activities.
“Each employer:
1.
shall furnish to each of his employees employment
and a place of employment which are free from
recognized hazards that are causing or are likely to
cause death or serious physical harm to his employees
2.
shall comply with occupational safety and health
standards promulgated under this act.
(b) Each employee shall comply with occupational
safety and health standards and all rules, regulations,
and orders issued pursuant to this Act which are
applicable to his own actions and conduct.”
Supervisor/Manager
Responsibilities
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Identify, eliminate or minimize hazards.
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Ensure employees obtain required training before
beginning work.
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Investigate accidents to determine causal factors,
and implement corrective actions.
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Provide supervision to ensure employee
compliance with safety rules and procedures.
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Implement disciplinary actions when necessary to
correct unsafe work behaviors.
Corporate Criminal Liability Act
“Be a Manager, Go to Jail”
California Penal Code, Section 387
Enacted in 1990 by the California legislature. This
law is designed to protect workers as well as the
public.
Makes organizations and their managers criminally
liable when they fail to warn their employees and
report to Cal-OSHA the existence of “serious
concealed dangers of which the corporation and
its managers have actual knowledge…”
Investigations can be long and involved.
Convictions can involve fines and/or imprisonment.
Corporate Criminal Liability Act cont.
Definition of a manager…
A person having both:
1. Management authority and
2. Significant responsibility for any aspect
of a business including safety of a
product/business practice (Employers,
directors, management officials,
supervisory personnel)
Note: you do not have to have the words
“manager” or “supervisor” in your title
for you to be considered as a manager.
Corporate Criminal Liability Act cont.
Definition of a Serious Concealed Danger…
A danger related to a product or
business practice, that creates a
substantial probability of death,
great bodily harm, or serious
exposure to an individual.
Recent Changes at Cal/OSHA:
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State agencies, such as Universities and Colleges
become subject to OSHA fines starting January
2000.
Proposed penalties increased from less than $1
million in 1999 to over $29 million in 2006.
Employers criminally prosecuted for workplace
accidents (recent: 9-year prison term; probation +
high six-figure penalty).
Calif. Supreme Court ruling:
Cal/OSHA standards are admissible in any civil
proceedings to define standard of care in negligence
lawsuits.
What triggers an OSHA visit?
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Death or serious injury
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Employee complaint (can be anonymous)
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Another agency referral
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Recognized high hazard industry
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Random inspection
Important note: If you are visited by an OSHA
enforcement officer, do not turn them away. Ask
them to wait and contact EH&S immediately for
assistance.
Injury and Illness Prevention
Plan (IIPP)
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The IIPP is the “umbrella” safety
program that details how the
organization will protect employees
from hazards in the workplace.
The University has a campus-wide
IIPP, and most departments have
their own departmental IIPP.
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Check with your department safety
coordinator to see if a departmental
IIPP has already been established.
What are the eight components of
a model IIPP?
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Responsibility
Compliance
Communication
Hazard Assessment
Accident/Exposure Investigation
Hazard Correction
Training and Instruction
Recordkeeping
The next few slides will provide information regarding
each component.
RESPONSIBILITY COMPLIANCE
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Who is the
Program
Administrator?
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Usually the
individual at the
highest level.
Who is charged
with the
responsibility for
maintaining the
IIPP?

How will
compliance be
assured?
 Providing info
and training to
employees
 Evaluating
safety
performance
COMMUNICATION
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How will your department
handle communication with
employees about safety?
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Handouts
Posters
Emails
Face-to-face discussions/training
Meetings
On-line training
HAZARD ASSESSMENT
Methods for discovering and correcting
hazards in the workplace…
For task/job hazards:
Job Safety Analysis (JSA)
Usually completed by the Supervisor, unless assigned to
subordinate.
For work environment hazards:
Job site inspections:
Find hazards and eliminate or minimize them before the job is
performed!
Misc. hazards:
Accident Investigations
Employee reports:
Employees should be encouraged to report hazards to the
supervisor or EH&S as soon as possible. Form is available for
employees to do this anonymously.
Job Safety Analysis (JSA)
Which jobs/tasks to pick first?
-
Set priorities based on:
 Review job description/duties
 Jobs or tasks that have caused accidents.
 Jobs or tasks involving near-misses.
 New jobs.
 Jobs that have undergone changes in
procedures, processes, or equipment.
JSA cont.
Other considerations when
prioritizing:
- Industry information
- OSHA High Hazard listing
- OSHA regulations specific to the
work
JSA cont.
How do you complete a JSA?
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Involve the employees who complete the
work and their supervisors
Break tasks into sequence of steps or
movements
Identify the potential hazards associated
with each step
Recommend Action or Procedure to
eliminate or minimize each identified hazard
JSA cont.
What’s next?
 Share completed JSAs w/ supervisor and
employee
 Implement recommendations to
minimize/eliminate identified hazards
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Engineering controls
Administrative controls
Personal protective equipment
Develop procedures and train employees
Keep a file of all JSAs
Periodically review for new tasks/hazards
Hierarchy of Control
Keep this in mind when choosing control solutions
for identified hazards.
Your ability to control hazards decreases as you go
down the following list of solutions…
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Substitution/Elimination
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Engineering
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Administration
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Personal Protective Equipment
Hierarchy of Control cont.
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Substitution/Elimination
 Can the work be completed in a way that
the hazard can be completely
eliminated?
 Can you replace the hazard with
something less hazardous, and still get
the job done?
 Example: replace a organic solvent
cleaner with an non-toxic citrus-based
cleaner.
Hierarchy of Control cont.
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Administration
 Can you limit employee exposure
through scheduling of work?
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Example: Can you limit the amount of time
employee is exposed using the employee’s
work schedule?
Watch out for the need for administration
pitfalls!
 Workload requiring extra work time
 Peer absences
Hierarchy of Control cont.
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Engineering
 Can the hazard be eliminated or
mitigated through remodeling/revamping
equipment?
 Example: Surround a process that
creates loud noise with a sounddampening enclosure.
Hierarchy of Control cont.
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Personal Protective Equipment
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Unpopular with employees, often
uncomfortable.
Requires increased level of supervision to
ensure proper use and maintenance.
Job Site Inspections
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Complete regular job site
inspections.
Frequency will depend on level of
safety hazards.
 Most administrative office spaces
need only an annual inspection.
 Labs: monthly/quarterly
 Construction/mfg: daily/weekly
ACCIDENT/EXPOSURE
INVESTIGATIONS
(Note: EH&S will be assisting with this process)
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Procedures for investigating
incidents include:
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Interview injured employees and
witnesses.
Examine the workplace for causal
factors.
Take corrective action to prevent
reoccurrance.
Record the findings and actions taken.
HAZARD CORRECTION…
Must be done in a timely
manner…
 When observed or discovered; and
 If the hazard can’t be fixed in a
timely manner, determine if:
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the piece of equipment should be tagged
out “unsafe – do not use”
employees need to be removed from the
area until it is safe to return.
TRAINING
Common threads leading to injuries:
 Lack of knowledge
 Unfamiliarity with equipment
 Incorrect performance of task
Training and proper supervision to
ensure tasks are completed
properly can reduce the risk of
injury.
TRAINING cont.
Step 1: Determine which training is
necessary.
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Complete a Job Safety Analysis.
 Ask employees to describe job procedures.
 Observe employees as they work. Ask questions.
Review accident reports/records
 Consult with EH&S Workers’ Compensation Coordinator
regarding previous injury statistics in your department
Review industry information
 Are there practices or operations that have not led to
accidents in your organization, but have led to accidents
elsewhere (other departments, other Universities)?
TRAINING cont.
Step 2: Determine scope of training.
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All employees
Employees in a particular workspace
Employees who work with or near hazardous
chemicals or substances
Employees who work with or near a
hazardous piece of equipment
Supervisors
TRAINING cont.
Step 3: Identify goals and objectives
Step 4: Conduct the training and
collect/maintain documentation.
Step 5: Provide refreshers as needed
TRAINING cont.
Every employee must receive training
regarding:
1.
2.
3.
4.
5.
The existence of the campus IIPP
The departmental IIPP
The department Emergency Plan and
campus emergency and evacuation
procedures.
Hazard Communication (Chemicals)
Job Specific hazard training
This training should be completed before
beginning work.
TRAINING cont.
1. Existence of campus IIPP
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Provide a link to the campus plan
so that they may download it.
http://www.csufresno.edu/ehs/policies.htm
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Questions about the campus plan
should be directed to EH&S
TRAINING cont.
2. Departmental IIPP
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Review all components
of the departmental IIPP
with the employee.
Provide employee with a copy.
TRAINING cont.
3. Department Emergency Plan
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Review & provide a copy of your
department emergency plan.
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Emergency escape procedures/routes
Preferred means for reporting fires/other
emergencies
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Names/job titles of ees/departments to contact for
further info
If applicable: procedures to be followed by ees
remaining to operate critical operations before
evacuating
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If applicable: rescue/medical duties for key ees
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TRAINING cont.
3. Emergency and Evacuation Procedures
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Provide link to campus emergency
procedures handbook.
http://www.csufresno.edu/police/emergenc
y.htm
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Have the employee complete the
Campus Emergency Evacuation
PowerPoint training.
TRAINING cont.
4. Hazard Communication
Every employee has a “Right to Know” about chemicals.
The Hazard Communication Standard
(HazCom) was created by Cal-OSHA
to provide individuals with
information about the chemical
hazards on the job, and how to
protect themselves against those
hazards.
HAZARD COMMUNICATION
cont.
Chemicals are hazardous if they:
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Cause acute health problems
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Cause chronic health problems
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(these explosive chemicals includes gases that could
expand violently
Are flammable/combustible
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(such as toxic chemicals that can cause long-term
illnesses, such as cancer)
Suddenly release pressure
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(such as corrosives that can burn eyes or skin)
(chemicals that catch fire easily)
Are reactive
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(these chemicals are not stable, and thus can burn,
explode, or release dangerous vapors if exposed to
heat, air, water, or particular other chemicals.
HAZARD COMMUNICATION
cont.
The HazCom Standard details threepronged compliance:
1) Chemical manufacturers are
required to:
 determine the physical and health hazards
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of each product they make.
provide detailed container labels and
supply Material Safety Data Sheets (MSDS)
HAZARD COMMUNICATION
cont.
2) Employers are required to:
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Make MSDS’s available to employees
Provide employees with training about the
Hazard Communication Standard
Explain how it’s being put into effect in
their workplace, including:
 How to recognize, understand and use
labels and MSDSs
 Using safe procedures when working
with hazardous substances
HAZARD COMMUNICATION
cont.
3) Employees are required to:
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Read labels and MSDS’s
Follow label and MSDS instructions
and warnings.
HAZARD COMMUNICATION
cont.
How do I find MSDS’s?
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Look up your chemical at
www.msdsonline.com
 Username: csuf
 Password: bulldog
Call the chemical/product manufacturer or
distributor.
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“Google” your chemical/product or distributor
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Call EH&S for assistance.
HAZARD COMMUNICATION
cont.
Next steps…
 Complete a chemical inventory.
 Obtain Material Safety Data Sheets
(MSDS) for each chemical used or
stored in your department. MSDS’s
must be available to the employee.
 Ensure that employees receive
appropriate training.
Hazard communication cont.
Training…
Determine the level of training needed
Level 1: High chemical use/exposure potential
(Research/laboratory, Ag or Grounds Maintenance)
Consult with EH&S for training.
Level 2: Medium chemical use/exposure potential
(Plant Operations/Maintenance)
Consult with EH&S to training.
Level 3: Minimal chemical use/exposure potential
(Administrative/Office work/Non-lab teaching)
See outline of necessary training on next slide.
Hazard communication cont.
Training…
Level 3
Provide training on:
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Location of your MSDS files (must be
available to the employee at will)
Right to know law*
Precautions to follow*
How to read labels*
How to read MSDSs*
*
Training handouts available from EH&S
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DOCUMENTATION
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Document everything. If you don’t
have a record of it – it didn’t happen.
“Training” can be as detailed as a 40-hour
class or simply a 5-minute safety talk at the
end of a department meeting
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have everyone sign in for every meeting
If info is distributed via email – keep a copy
w/the distribution list
Must attach an outline of the information covered
and/or handouts
Utilize documentation forms already
developed
DOCUMENTATION cont.
The following documentation forms have been
developed for your use:
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Employee safety/emergency procedures training record
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For documenting initial training on IIPP, Emergency
procedures, HazCom and Job-specific training
Safety Training Attendance Record
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For documenting subsequent training
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Safety Committee Meeting (if applicable)
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Report of Unsafe Condition or Hazard
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Provides employees with an anonymous method for reporting
hazards.
Hazard Correction Report
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For documenting corrections to identified/reported hazards.
Next steps…
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Keep up to date with training new
employees.
Provide trained employees with
refreshers regarding IIPP;
Emergency Plan; Hazard
Communication; job-specific
hazards
Review job tasks to determine the
need for JSA’s