Transcript Document

March Leadership
Webinar
March 24, 2015
10:00-11:30am
To access this meeting by voice, please
dial 888-537-7715,
participant code 52045398#
Today’s Agenda
1. Welcome and introductions
2. State Board Update
3. Legislative Update
3. FY 16 Renewal
• Timeline
• Partnership & Program Accountability Standards Changes
• Renewal Plan Template
4. 4-K Update
5. Baby Net Update
6. Announcements
scfirststeps.org
Check out the “Partnership Resources” page on the SCFS web
site
http://scfirststeps.org/partnershipresources/
1.
2.
3.
FY16 proposed allocations
FY16 Partnership and Program Accountability Standards
FY16 Renewal Plan documents
FY 16 Renewal Timeline
•
March 19 – State Board Meeting - Review and adoption of proposed FY16 Program
Standards and Tentative Partnership Allocations by State BOT
•
March 20 - Renewal Plan Template, FY 16 Standards and Projected Allocations sent
out
•
March 24 – Webinar to review Renewal Plan Template
•
April 30 –Data entry completed (as much as possible)
•
May 8 - Final deadline for FY 16 Renewal Plan submission (7 weeks from when sent
out) and data entry deadline through April 30
•
June 1– Final data entry deadline for renewal plan review
•
June 18– State BOT review and renewal plan approval
Proposed FY16 Partnership and Program
Accountability Standards
Effective July 1, 2015 – June 30, 2016
• Outline expectations for local First Steps
Partnerships regarding programmatic,
operational, financial, and administrative
activities
• Updated annually by State Board of Trustees
• Attached to the 2015-16 grant agreement
• Organized in two sections:
1. Partnership
2. Program
Conditional Approvals
• Findings of non-compliance, issued by the
Board of Trustees upon recommendation by
the State Office, during renewal review
• Local partnership must submit a compliance
plan that includes TA and monitoring.
• Conditional Approvals are attached to the
partnership’s grant agreement as a contractual
obligation.
Conditional Approvals
Program Standards
• Performance standards in RED as outlined in
the document, 2014-15 Strategy Performance
Standards and Data Sources
Partnership Standards
• Fiscal issues as described on p.3 of FY15
Standards
• Missing deadlines for turning in documents
required by law or contractual obligation
Continuous Quality
Improvement/Strategic Planning
During the review of local partnership Renewal Plans, the State Office
of First Steps will provide feedback in order for local partnerships to
create Continuous Quality Improvement (CQI) Plans for the following
program year (Section 11. Section 59-152-70(F)).
Tentative process:
• Template under development to include:
– Reflection on strategy and partnership performance
– Partnership planning based on local needs and resources
– Input to the SCFS strategic planning process
• TA visits to local partnerships: late May – July 2015
• Draft plan due Summer 2015
• Final plan due ???
SECTION 1:
FIRST STEPS PARTNERSHIP ACCOUNTABILITY
STANDARDS
GOVERNANCE AND OPERATIONS
Additions as per Act 287:
10. Local partnerships shall maintain a current local board roster with
email contact information on file with SCFS (Section 11. Section 59-15260(A)).
11. Local partnerships shall submit signed, electronic copies of board
minutes for the prior fiscal year to SCFS, on behalf of the state board, by
the deadline for submitting partnership Annual Reports (Section 11.
Section 59-152-70(A)(8)).
SECTION 1:
FIRST STEPS PARTNERSHIP ACCOUNTABILITY
STANDARDS
FISCAL ACCOUNTABILITY
• Finance Office will certify available carry-forward per
partnership by October 15.
• Partnerships with FY 15 carry-forward exceeding 15% of
their FY16 state allocation must submit a written
justification and plan to reduce their amount of carryforward to 15% or lower by the following fiscal year (FY17).
• Partnerships whose carry-forward exceeds 15% for two or
more fiscal years will be subject to conditional approval and
potential withholding of grant funds at the discretion of the
First Steps Board of Trustees
SECTION 2:
PROGRAM ACCOUNTABILITY STANDARDS
• Partnerships funding home visiting shall work
in collaboration with SC First Steps to ensure
full compliance with First Steps program
standards and national model guidelines.
• Standards now include attachment of each
model’s fidelity requirements for clarity.
• Detail added to assessment section regarding
KIPS and ACIRI
SECTION 2:
PROGRAM ACCOUNTABILITY STANDARDS
Three new risk factors added for targeting:*
1. English is not primary language spoken in the
home, when combined with one or more
additional risk factors
2. Single parent household and has need of other
services
3. Transient/numerous family relocations and/or
homeless
*Applies to Home Visitation, Family Literacy, Scholarships,
CTK, and other strategies that do not have specific targeting
criteria per the program model.
SECTION 2:
PROGRAM ACCOUNTABILITY STANDARDS
EARLY IDENTIFICATION AND REFERRAL
• Serve as a local portal connecting families with
young children with suspected delays in
development to community-based services
• Target: any child ages birth to five years with
suspected delays in development
• For child > 34.5 months - referral to the local
school district for IDEA Part B services.
SECTION 2:
PROGRAM ACCOUNTABILITY STANDARDS
CHILD CARE QUALITY ENHANCEMENT
• Definitions of consultation, coaching and
mentoring added to align with Evidence Based
Best Practice descriptions
CHILD CARE TRAINING
• Partnerships will use the FS online data collection
system to track follow-up visits and other
consultation activities with child care providers.
FY16 RENEWAL PLAN
Major changes from prior years:
•
Shorter template (APPLAUSE)
•
Fewer attachments
•
No carry-forward in the Renewal BSP
•
No extensions on May 8 deadline
•
Quick turnaround
(recommendations to P&G Committee May 22)
•
Different review process by SCFS TAs
•
Heavier reliance on DATA, particularly data entered in the First Steps
Data System
“2014-15 Strategy Performance
Standards and Data Sources”
What is it?
•
•
•
•
•
Reference document listing all data points SCFS will be
reviewing for strategy approvals
Data Sources: includes locations in the FSDC (screens,
reports) that SCFS TAs will be checking to determine if the
performance standard was met
Organized by strategy type (home visitation, QE, etc.)
Standards in RED = conditional approvals if not met, or if
data doesn’t show standard was met
Section for “Other” (formerly Non-Prevalent) strategies to
summarize their strategy goals, objectives, outcome
measures and data sources
(preview document)
Know thy data, and where
thy data liveth …
Complete and accurate data in the FSDC is required.
Renewal signature page certifies that local board reviewed
data points referenced in the “2014-15 Performance
Standards and Data Sources” document.
Data must be entered by:
May 8: all data through April 30
For TAs to review performance standards
June 1: all data through May 31
Final deadline to enter visits and assessments
Know thy data, and where
thy data liveth …
NEED HELP?
NOW’S THE TIME TO ASK.
SCFS staff will not have time during renewal
plan review to ask you to enter, or fix, data.
Renewal Plan Template
•
•
•
Application (template provided)
Budget Spending Plan
Attachments:
• Signed signature page
• Signed fiscal signatories page
• Signed BSP
• Board minutes reflecting action taken on the
following: renewal plan approval, BSP approval,
data review, fiscal signatories, resource
development plan/donation acceptance
• Resource Development Plan
• Letters from school districts, if applicable
Renewal Plan Template
Same as/similar to last year:
•
•
•
•
•
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Signature Page
Discontinued Strategies
Child Care Training Summary
Governance
Resource Development
Fiscal Signatories
What’s changed:
•
•
Strategy Tables (deleted), replaced by Strategy Summary
Other/Non-Prevalent Strategy Form
(preview document)
Budget Spending Plan Updates
•
•
•
NO carryforward (Fund 56) may be budgeted in your Renewal
BSP. Fund 11 should be spent by 6/30/15.
Mileage: state rate will be $0.575 per mile starting July 1, 2015.
Reflect new rate in your calculations and your budget narratives.
Payroll Taxes: If your payroll includes pretax deductions for
withholding amounts for benefits such as retirement, medical
savings accounts, and others, your payroll taxes will likely be
lower. To fix:
Do not change this
reference formula.
Lower this
percentage to
generate a lower
budget amount for
payroll taxes.
4K Updates
2015-2016 Term
Academy
2015
July 27-31
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•
Sessions for TAs
Sessions for EDs?
1. Informational
meetings at county
level
2. Webinars- sign up
link on our website
[email protected]
803-394-3446
• http://uscm.med.sc.edu/tecs/SPOE%20District%20Map%20%282%29.jpg
ANNOUNCEMENTS
Read-In TUESDAY, APRIL 14, 2015
BOOKS ON PARADE at the 2015 SC Read-In! Bring your favorite book
to read on the State House grounds after the event.
Register by April 1 - http://read-in-sc.org/
Celebrate NAEYC's Week of the Young Child™ April 12 –18, 2015
Partnership Board Meeting – Columbia
CTK Planning
• Send preliminary count to Samantha Ingram
• Toolkit order forms and CTK fax back forms sent out 3/20/15
Other Announcements – news from the partnerships
2015 Calendar
• March 26th , 1:00 PM – First Steps Study Committee,
State House Grounds, 110 Blatt Building
(audio and video streaming available at
http://www.scstatehouse.gov/, Senate Meeting Schedule)
• April 14th, 1:00 to 4:00 PM - Board To Board Dialogue and
Planning Session (First Baptist Church, Columbia)
• Statewide ED Meeting Dates
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March 5, Thursday
May 14, Thursday
September 10, Thursday
November 19, Thursday
• June 18th, 2:00 PM - First Steps State Board Meeting