Transcript Recruitment presentation (pptx file)

UAA Recruitment Process
Incorporating UAKjobs
Navigating UAA 2012
Kyle J. Miller, presenter
Overview
• Phases of a posting in
UAKjobs
• Defining user accounts
• Resources available to
you
Two Login Pages
www.uakjobs.com
www.uakjobs.com/hr
Recruitment Phases in UAKjobs
Posting
Screening
Offer
• Create a new posting
• Obtain approvals
• Recruiting process w/UAKjobs
• HR approval stages
• Faculty/Exceptional step placement
• Non-exceptional step/Promotion
Posting Phase
1. Identify the type of position you are recruiting
for
•
•
Create/Reclassify/Update or Review position
description in UAKjobs (Staff)
Have draft faculty workload prepared (Faculty)
2. Create the posting
•
•
•
From PD (Staff)
From template (Faculty)
Use previous posting (useful for Non-PD positions)
3. Route posting through approvers, culminating
with HR
Screening Phase
Stage 1&2 –
Minimum Q/Further
Request to Interview
- UAKjobs
Stage 3a – 1st
Interview
Submit
Candidate/Alternates
- UAKjobs
Stage 3b (opt) & 4 –
2nd
Interview/Reference
Check
Request to Interview
(opt) - UAKjobs
Offer Phase
• Posting Status – Candidate/Alternates
Approved, Supervisor to Begin Hiring Proposal
• Faculty/Exceptional Step
– Two distinct stages
• Stage 1 occurs prior to an official offer
• Stage 2 occurs after offer is accepted
• Non-Exceptional Step/Promotion
– Completed after offer is accepted
– Promotion (see BOR Regulation 04.05.043.B.5)
Faculty/Exceptional Step
Stage 1 – Obtain Approval
Supervisor
Stage 2 – Finalize Offer
Supervisor
Approver 1, 2, 3
Grants/Budget
HR Consultant
Chancellor Delegate
HR Consultant
Non-Exceptional Step/Promotion
Supervisor
Grants/Budget
HR Consultant
Accounts and Approvals
Who should have an account?
• NR/XR employees should have an Employee
account at minimum to access their position
• Department Contacts; cost center clerks,
admin assistants, and admin support for
recruitments
• Approvers; such as supervisors, directors,
faculty chairs, and deans (depending upon
departmental structure)
Define Users
• Department Contact
– Person responsible for attaching additional
documents, updating applicant statuses, and
updating posting statuses.
– Usually the PPA/CCC
• Supervisor
– Direct supervisor for the position (not a lead)
– Faculty department chair (adjuncts)
– Dean (faculty)
Define Users
• Approver 1, 2, 3
– Additional approvers beyond the Supervisor
– Directors/Deans
– Do NOT relist the Supervisor on this page
• Final Candidate(s) and Alternate(s) Approver
– Last person beyond supervisor who must approve
the candidate(s)/alternate(s) before submitting to
HR.
Define Users
• Guest User
– Posting specific account used by search
committee members
– Posting data and applicant materials are read-only
– Cannot update statuses
Resources
• UAKjobs Training
– Recruiting with UAKjobs
– Online Labor Pools
• Your HR Consultant
• UAKjobs Coordinator
– Kyle Miller
• 907-786-1989
• [email protected]