Transcript Confidentiality training
Confidentiality
What is YOUR responsibility?
Confidentiality
FACT Check
There is a legal basis for confidentiality of student’s educational records. These requirements provide that all staff collecting or using personally identifiable information in public education institutions must annually receive training on confidentiality requirements.
Confidentiality
FACT Check
Education records are defined as those records, files, documents and other materials which contain information directly related to a student that are maintained by an educational agency, or by a person acting for such an agency. If requested, parents must be given lists and locations of education records.
Confidentiality
FACT Check
Personally identifiable information includes the student’s name; student’s parents or other family members; student’s address; any personal identifier; personal characteristics or any other information that would make it possible to identify or trace the student.
Confidentiality
FACT Check
Directory information includes a student’s name, address, telephone number, date and place of birth, major field of study, participation in sports and activities, weight/height, dates of attendance, degrees/awards received, most recent previous educational institution or agency attended.
Confidentiality
FACT Check
Each year parents are given public notice of the types of information designated as directory information Parents are given a reasonable time-frame to refuse, in writing, the disclosure of directory information. Parents must be notified when information is disclosed.
Confidentiality
FACT Check
There are some conditions where disclosure is allowable without parent consent. For example, disclosure to those with legitimate education interest, transfer of records, audit purposes, subpoenas or court orders, disciplinary actions, health and safety emergencies.
Confidentiality
FACT Check
Parents and adult students have the right to inspect and review records within a reasonable period of time of written request. This right, however, does not include sole possession records.
Confidentiality Quiz #1
The legal basis for confidentiality is found in federal laws including FERPA and IDEA?
TRUE FALSE
Confidentiality Quiz # 2
Personally identifiable information includes a student’s nick-name? TRUE FALSE
Confidentiality Quiz #3
Education records contain information directly related to current students only and are maintained by the educational agency or person acting for such agency?
TRUE FALSE
Confidentiality Quiz #4
Parents must be given the opportunity to refuse the disclosure of directory information?
TRUE FALSE
Confidentiality Quiz #5
Private notes are considered sole possession records and therefore exempt from parent review?
TRUE FALSE
Confidentiality Quiz #6 Teachers have the right to inspect and review the education records of any student enrolled on their campus?
TRUE FALSE
Confidentiality Quiz #7 Because half of her students will be off campus the next day, the math teacher has posted the grades from the Algebra I EOC practice test outside her classroom. Is this a violation of FERPA?
TRUE FALSE
Confidentiality Quiz #8 Students working as office aides may review education records as needed in the course of their assigned duties?
TRUE FALSE
Confidentiality Quiz #9 The Principal is allowed to include a student’s grades and GPA in a letter of recommendation since the student requested the recommendation?
TRUE FALSE
Confidentiality Quiz #10 FERPA rights are maintained by public school parents during the duration of the students school years?
TRUE FALSE
Confidentiality
in Practice
Be aware of confidentiality laws and requirements.
Comply with procedures regarding written education records.
Be sensitive to violations in verbal exchanges with others.
Confidentiality
in Practice
Take care when discussing a child in inappropriate places or situations.
Avoid repeating gossip or rumors about a child or his family.
Practice the ethical standards established for all teachers in Texas.
Resources
Family Education Rights and Privacy Act (1974, amended 1996).
Individuals with Disabilities Education Act (1975, reauthorized 1997).
TEA web-site God-given common sense