Transcript Federal Review Preparation and Board Member Training

Los Angeles County Office of Education
Head Start – State Preschool Division
 Accountability
A National
 Shared Decision
Making
Perspective
 Language and
Landscape of State
System Building
 Congressional
Appropriations
 Navigating Beyond
Head Start to
Community
Partnerships
•Enrollment - 100%
•Budget Management -
allowable and allocable
•Expending Funds
before 3rd Quarter – no
last minute spending
•ARRA Funds – tightly
monitored. Must
expend all by
September 30th
Parents are the
cornerstone of the Head
Start program
How do you involve
parents ? – Policy
Committees, Reports, Self
Assessment , Refunding,
etc.
Old fashion discussions
– relationship and
partnerships
Early Learning Advisory
Committee (ELAC)
Policy Roundtable
Re-competition
Partnership with
Department of Education
Non federal share
Congressional
appropriations
OVERVIEW OF FEDERAL
REVIEW PROCESS
Triennial Review
 Conducted every three years
 Federal Fiscal Year (October – September)
 Unannounced or Announced
 Collecting data to determine program strengths and
weaknesses
 Typical Review (1 week)
 LACOE will not be a typical review
 2008 – 2 weeks
Team Composition


Consultants contracted by Danya International.
Typical 7 member team
1.
Team Leader (Federal or Non-Federal)
2.
Report Coordinator
3.
PDM Reviewer (Program Design and Management Systems and
ERSEA)
4.
Fiscal Reviewer
5.
ISR-1 (Integrated Service Reviewer –Mental
Health/Disabilities/Family and Community Services)
6.
ISR-2 (Integrated Service Reviewer – Health/Nutrition/Safe
Environments/Transportation)
7.
ECD Reviewer (Early Childhood Education)
1.
Health Services
2.
Nutritional Services
3.
Safe Environments
4. Transportation Services
5.
Disabilities Services
6. Mental Health Services
7.
Family and Community Services (FCS)
8. Education and Early Childhood Development Services (ECD)
9. Fiscal Management
10. Program Design and Management (PDM)
11. Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA)
Key to Understand
 Annual Report to the Public (Grantee only)
◦ Specific criteria required per Head Start Act
 Board Minutes (pg 147)
 Governing Body Roster (pg 148)
o Specific background (attorney, fiscal, ECD)
 Governing Body By-laws
 Organizational Chart - Segregation of duties / fiscal
 Code of Conduct (pg. 149)
Protocol Questions
Program Design & Management Document Review
Governing Body Interview
 Evidence that the Board is involved in shared decision-
making with the Policy Council / Committee regarding the
program
 Evidence that Board members understand their roles and
responsibilities in the oversight of the program
 Evidence that the Board has incorporated new
requirements of the Reauthorization of the Head Start Act
Board of Education /
Directors
Program
&
Students
Head Start Director
Policy Council /
Committee
 Determine the purpose of the organization
 Select and review the performance of the executive director
 Ensure effective organizational planning occurs
 Resolve community complaints
 Assess the performance of the governing body
 Determine new services and monitor ongoing programs and
services
 Act as a Liaison between the organization and the community
 Safeguard the organization’s assets
 Provide accountability to members
 Fiscal
 Detection of fraud, misuse, or falsification of fiscal records
 Health
 Animals and / or droppings in food preparation areas, facilities,
playgrounds
 Mold
 Unsanitary conditions (staff not washing hands)
 Significant medical issues with no follow-up
 Safety
 No criminal background checks
 Imminent danger of electrical shock (bare wire, no plates)
 Situations creating the possibility of injury (unsupervised activities)
 Observation of corporal punishment, emotional or physical abuse, or
humiliation
 Expertise in Fiscal Management or Accounting
 Expertise in Early Childhood Education and Development
 Licensed attorney familiar with issues that come before the
Board
 Parents of children who are currently, or were formally
enrolled in Head Start programs
 Individuals with expertise in education, business
administration, or community affairs
 Having a financial conflict of interest with the Head
Start agency
 Receiving compensation for serving on the Board or
providing services to the Head Start agency
 Being employed by the Head Start agency
 Observe other governing bodies and policy groups
 Organize a staff presentation for the governing body
 Visit different aspects of the program
 Visit the Early Childhood Knowledge and Learning
Center
 Review protocol questions and review with Board
members and staff
PROTOCOL QUESTIONS
AND DISCUSSION
Table Exercise
Discussion Guidelines
Governing Body Members and Table Group
 Select and read out loud one of the Governing Body
Member Interview questions
 Share your answers
Table Recorder
 Record the group’s answers