Transcript Part 1 - Information Management Advisory Service
Digital Assets Matter:
Demystifying digital assets management
IMAS forum presented by
University Digitisation Service
, Library and
Research Services
, ITS 24 November 2011
SESSION OVERVIEW
• •
Anna Shadbolt
– Welcome & Introductions
Silvia Paparozzi
- The why and how of Optical Character Recognition (OCR) • • •
Ben Kreunen
- Principles and best practices in the management of digital assets – Including demonstration of
Cumulus™ Andy Tseng
- Implementation of
Mediaflux ™
Research Data – Use cases – of Mediaflux for Peter Cross & Jason Lohrey will lead demonstration
Joe Arthur
– Q & A
The why and how of Optical Character Recognition (OCR)
Silvia Paparozzi, Senior Digitisation Officer University Digitisation Service (UDS)
Scanned Image
Microsoft Office Tools
Microsoft Office Tools
OCRed Word Document OCRed Word Document
Adobe Acrobat Professional Adobe Acrobat Professional
OmniPage OmniPage
White on black background
Adobe Acrobat Pro OmniPage
Audio Wave File
More information
University Digitisation Service www.digitisation.unimelb.edu.au/ocr
Principles and best practices in the management of digital assets
Ben Kreunen, Digitisation Technical Support Officer University Digitisation Service (UDS)
Digital Asset Management System
DAMS: Introduction Digital
• • • • • Files on a computer/ computer storage device Images, Video, Audio Word, PDF, PowerPoint, Excel Remote files (URLs) Any file containing information/ data • Not necessarily a single file!
DAMS: Introduction Asset
•
Something of value
– Expensive to acquire – Expensive to create – Time consuming to create – Difficult to replace/ irreplaceable – Useful for creating other assets
Digital Asset
• • Digital file(s) + Metadata – Descriptive – Provenance – Copyright – Management – etc…
DAMS: Introduction
Click to edit Master title style
Attached metadata
Analog Asset
Orientation ID Orientation Reference Title: Figure Author
Click to edit Master title style
Single image file
Digital Asset
Click to edit Master title style
Collection of files
Digital Asset
DAMS: Introduction Management
• • Perform actions Make decisions: – based on information – guided by standard processes, guidelines, rules
DAMS: Introduction System
• • A set of tools to perform actions – Access – – – Creating derivative files Cataloguing Archiving etc… A database consisting of: – Metadata • Physical, descriptive, administrative – Predefined, customisable actions – – Predefined, customisable workflows Access control etc…
DAMS: Introduction System
• • A set of tools to perform actions – Access – Creating derivative files – – Cataloguing Archiving etc… A database consisting of: –
Metadata
•
Physical, descriptive, administrative
– – –
Predefined, customisable actions Predefined, customisable workflows
Access control etc…
DAMS: Introduction DAM Builders
• • • • • • Integration with external services Integration with external data sources Access DAM from within applications – e.g. InDesign, PowerPoint Watched folders Folder synchronisation Asset editing/ annotation Hugo.arg : http://commons.wikimedia.org/wiki/File:Beaver_dam_on_Smilga.JPG
DAMS: Introduction DAM Busters
• • Not just a catalogue/ repository Search is not the only function • The GIGO principle applies to
metadata
• • Must be
integrated
into
workflows
in order to be practical Systems don’t manage assets,
people
do.
Bzuk : http://commons.wikimedia.org/wiki/File:Lancaster_VR-A.jpg
Edit Workflow Annotate Access Comment Publications Share Link Presentations Search Catalogue Video Documents Images Export Metadata Import Archive
Click to edit Master title style
Feature Flick (including add-ons)
Canto Cumulus
• •
Clients
Desktop (Java) – – – Windows Mac OSX Linux Web • • • Client/Server Single User “Cross” Client
Canto Cumulus Server
• • • • Basic Workgroup Enterprise Feature set activated as purchased • Catalogue sizes up to 1Tb
Canto Cumulus Cataloguing
• Automatically catalogue linked files in PowerPoint, Indesign, images in PDF documents • • • Index text in documents for searching Customise metadata field mapping on import Catalogue pages of documents as separate items – PDF, InDesign, PowerPoint, OpenDoc, iWork, Keynote, Outlook • • Shot boundary determination for videos Catalogue URLs e.g. images on other websites
Canto Cumulus Metadata
• • • • • IPTC, EXIF, XMP Customisable fields Write metadata back to assets Templates for bulk application Prefilling
• • • •
Connectivity
XML SOAP WSDL Oracle
Canto Cumulus Authentication/ Roles
• • • Built-in LDAP AD (Enterprise)
Canto Cumulus
• •
Asset processing
Collect and package assets for specific purposes ZIP, Email, CD preparation
Workflow
• • • Add comments on asset previews without requiring creator application Live rules-based access controls e.g. approvals, embargo dates Restrict searches, interface display to specific categories
Canto Cumulus 3 rd Party Add-ons
• • • eCommerce ImageMagick Automated workflows
Click to edit Master title style
Let’s play!
Canto Cumulus
Q & A
Joe Arthur Manager, University Digitisation Service
Contacts
• Dr Andy Tseng Research Services, ITS –
Phone:
903 53315 –
Email:
• University Digitisation Service – –
Phone Email
: : 834 46161 [email protected]
• Anna Shadbolt –
Phone:
834 43139 –
Email:
More information USEFUL LINKS University Digitisation Service (UDS)
http://digitisation.unimelb.edu.au/ Contact: http://digitisation.unimelb.edu.au/about/contact
Research Services – ITS
http://www.its.unimelb.edu.au/research Contact: http://www.its.unimelb.edu.au/research/contact
Information Management Advisory Service (IMAS)
http://www.imas.unimelb.edu.au/ Contact: [email protected]
Mediaflux ™ Arcitecta
http://www.arcitecta.com/Products
Cumulus ™, Canto
http://www.canto.com/
© Copyright The University of Melbourne 2011 All images sourced through Microsoft Office