KEY INFORMATION SETS Preparing for KIS 2014 entry in August 2013

Overview

OVERVIEW

• • • Annual KIS submission timeline Processes for submitting/ amending KIS information – New courses – Course changes • periodic review • module amendments Error checklist

Annual KIS cycle

ANNUAL KIS CYCLE

• • • KIS cycle runs from Sep annually Annual institutional submission in August Amendments throughout year: additional submissions follow ADC calendar

ANNUAL SUBMISSION CALENDAR

Month

Mar Apr May Jun 01 Jul 01 Aug

KIS activity Who

• • KIS data rolled forward to KIS 2014 2012 module records populated with LTA data from 2011 record • Module records updated New modules for 2013-14 set up Revisions to LTA for existing modules in 2013 MAV record Confirmation of new and periodically reviewed KIS courses Institutional data updated (fees, accommodation, finance) • • KIS typical pathway reports and course stage calculations run as nightly report Address gaps in LTA (doesn’t equal 100%) New/ periodic review course stage estimate (ASC01) details added to KIS course record URLs for KIS course programme specifications as published on staffcentral Typical pathway signed off Course stage estimates added as received Submission complete Registry: Systems and Data Schools Faculty Office Registry: Academic Standards and Partnership Schools in liaison with faculty KIS contacts Faculty Office to Registry Faculty Office to Registry Head of School Faculty Office to Registry Registry Vice-Chancellor signs off

Processes

PROCESSES

• • • • • Maintenance of KIS through established course approval and review processes Creating a KIS for new courses Amending a KIS following periodic review Amending a KIS following major change to a course – Module maintenance Publishing and displaying programme specifications on course finder webpage Other information fields: accreditation, fees, accommodation

Creating a KIS for new courses

• • • •

PROCESS FOR NEW COURSES

Integrated into existing course development and approval processes Title approved by ADC – Course record created in SITS – KIS course record created – Course displayed on UoB course finder website In-cycle KIS submission – Follows ADC calendar – Includes KIS records for all new course titles and course stage estimates Validation – Course stage estimates reviewed/ confirmed (ASC02) – Non-LTA course information submitted (KIS course info amendment form)

NEW COURSE: TYPICAL PATHWAY

• • • Initial display of learning/ teaching and assessment data – Estimated for each course stage/ year of study – Based on realistic planning assumptions – ADC01E submitted within 4 weeks of ADC Changes to estimates following validation: ASC02 Typical pathway introduced as students take modules 1 2 3

Course stage

Module data

KIS 2014 entry

2012

Estimated Estimated Estimated

KIS 2015 entry

2013

Typical pathway Estimated Estimated

KIS 2016 entry

20014

Typical pathway Typical pathway Estimated

KIS 2017 entry

2015

Typical pathway Typical pathway Typical pathway

Title approval

ADC: title approved ADC01D Course record created

NEW COURSE

… Course development …

Course stages estimated

ADC01E

Validation

Course stages estimates and non-LTA info confirmed

ASC02 KIS course info amendments form SITS – KIS course record Course finder web page

KIS widget Unistats

Amending a KIS following course changes Periodic review Changes to modules PSRB accreditation

• • • • •

PROCESS FOR COURSES IN PERIODIC REVIEW

Applies to review of courses during current academic session Annual KIS preparation (May onwards) – Institutional schedule of periodic review circulated for confirmation – Notification of major changes expected Amendments (i) annual submission or (ii) in-cycle Periodic review – ASC02: course stage estimates for each year with major changes – KIS course info amendments form: confirmation of compulsory sandwich years/ years abroad, integrated foundation years, non credit-bearing (threshold) assessment tasks, PT only mode of attendance, accreditation, and accommodation New modules – Module records created by faculty/ school CAMS officer

• • •

PROCESS FOR COURSES IN PERIODIC REVIEW (2)

LTA data estimated for each course stage where modules changed Notification of estimates for affected course stages: ASC02 e.g. BA(Hons) University Challenge reviewed in 2012-13 – – modules in year 1 and 3 change, year 2 modules remain unchanged changes effective from Sep 2013 for all students

Course stage

Module data

Module introduced 1 2 3

KIS 2014 entry

2012

Sep 2013 Estimated Typical pathway Estimated

KIS 2015 entry

2013

Typical pathway Typical pathway Typical pathway

KIS 2016 entry

2014

Typical pathway Typical pathway Typical pathway

KIS 2017 entry

2015

Typical pathway Typical pathway Typical pathway

PERIODIC REVIEW

Annual submission (August) Confirmation of scheduled reviews (April)

Changes to modules anticipated?

NO YES

Module record unchanged

SITS – KIS course record

Course stage estimates and non-LTA info confirmed

ASC02 KIS course info amendments form

Annual submission New module records created

Course finder web page

KIS widget Unistats

• • • •

PROCESS FOR NON-PERIODIC REVIEW COURSE CHANGES

Changes automatically reflected in typical pathway May come from other schools/ modules owned by other courses – annual module changes – periodic review Amendments reflected through regular module maintenance in CAMS Other e.g. accreditation – Use KIS course information amendments form

MODULE MAINTENANCE

• • • LTA data automatically rolled forward from previous year’s MAV record Module changes are approved by FABs in the usual manner Amendments only necessary following approval of changes to learning activities or assessment methods – KIS typical pathway: system will automatically select the appropriate year and module record – Module maintenance should continue without reference to potential effects of changes on a KIS

Assessment methods 2012 module record used in typical pathway for KIS 2014 entry (i.e. August 2013 submission) Learning/ teaching activities

PROCESS FOR ADDING ACCREDITATION

• • PSRBs drawn from HESA list of recognised accrediting bodies – List updated annually by HESA – Can request that PSRBs be added to list – Details submitted through KIS course info amendments form Annual publication of University list of PSRB engagements – New accreditations added – Withdrawn/ expired accreditations removed – Faculty Office provides details as needed

Publishing programme specifications on course finder

PROGRAMME SPECIFICATIONS

• • • • • • Published annually on staffcentral by Faculty Offices As PDF documents To appear alongside widget on course finder page Naming convention – – Non-KIS course: PS MA University Challenge 2013 KIS course: KPS BA(Hons) University Challenge 2013 URL of published specifications for KIS courses submitted to Registry annually Can be amended in-cycle by overwriting the original version on staffcentral

Programme specification for current cohort (drawn from staffcentral) Widget

Error checklist

ERROR CHECKLIST

SOLUTION PROBLEM

The widget is not displaying on the course finder webpage.

The typical pathway is not what I expected.

Contact Registry ([email protected]).

Review modules included in typical pathway.

Review module learning/ teaching and assessment data.

Contact Faculty Office.

The programme specification is not displaying on the course finder webpage.

My course is now accredited by a professional body.

My course has changed following periodic review.

The compulsory sandwich year is not showing in the LTA.

A zero credit assessment task is not displayed in study information.

The NSS/ DLHE data looks wrong.

Submit KIS course information amendments form to Registry ([email protected]).

Submit ASC02 to Registry ([email protected]).

Submit KIS course information amendments form to Registry ([email protected]).

Submit KIS course information amendments form to Registry ([email protected]).

Consult FAQs on KIS webpage on staffcentral.

LTA: learning/ teaching and assessment data Includes work based learning

Placement 21% Scheduled 15%

Lectures, seminars, fieldwork, project supervision, demonstration, workshop Exam

25%

Essay, report, portfolio, dissertation, project

50%

Oral/ practical skills assessment, presentation

25%

Guided but independent study time

Independent 64% Written Coursework Practical