Understanding the Federal Hiring Process Linda

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Transcript Understanding the Federal Hiring Process Linda

Understanding the Federal Hiring
Merit Promotion
(Internal Hiring Process)
Merit Promotion – Area Of Consideration
• Look for the area of
consideration: “STATUS
NATIONWIDE” this allows
preference eligibles to apply
and compete with status
applicants such as VEOA.
Merit Promotion - VEOA
• Veterans Employment Opportunities Act
– The Veterans Employment Opportunities Act
(VEOA) provides that agencies must allow eligible
veterans to apply for positions announced under
merit promotion procedures when the agency is
recruiting from outside its own workforce (outside
– A VEOA eligible who competes under merit
promotion procedures and is selected will be given
a career or career-conditional appointment.
Veterans' preference is not a factor in these
Merit Promotion – Referral Processes
• VEOA eligibles are
referred along with status
Merit Promotion
Delegated Examining
(External Hiring Process)
• Any U.S. Citizen may
apply and
• Announcements are
posted on the OPM
and DOL websites.
DEU - Announcements
• Announcement posted for standard open
period of 10 business days.
• Minimum open period for announcement
is 5 business days.
DEU - Selective Placement Factor
• Used to identify any qualifications that are
important for the job.
• Characteristics of a selective factor include:
Extensive training or experience to develop;
essential for successful performance on the job,
(i.e., if individuals do not have the selective
factor, they cannot perform the job); almost
always are geared toward a specific technical
competency; and cannot be learned on the job in
a “reasonable” amount of time.
DEU - Selective Placement Factor
• Selective Factors are used as “screen
• A commonly applied selective factor is
a special language requirement such
as Spanish, Russian etc.
DEU - Veterans Preference
• For the purpose of preference in
Federal employment the following
definition applies: Veteran means a
person who was separated with an
honorable discharge or under
honorable conditions from active duty
in the armed forces performed:
DEU - Veterans Preference
• In a war; or
• In a campaign badge or expedition for
which a campaign badge has been
authorized; or
• During the period beginning April 28,
1952, and ending July 1, 1955; or
• For more than 180 consecutive days,
other than for training, any part of which
occurred during the period beginning
January 31, 1955, and ending October
15, 1976.
DEU - Veterans Preference
• During Gulf War from August 2, 1990
through January 2, 1992; or
• For more than 180 consecutive days, other
than for training, any part of which occurred
during the period beginning September 11,
2001, and ending on the date prescribed by
Presidential proclamation; or
• Disabled veteran; or
• Derived preference (Spouse of a disabled
veteran, widow/widower, mother of
deceased veteran, mother of a disabled
DEU - Veterans Preference and the DEU
• 30% Disabled Veteran (CPS) and less than
30% Disabled Veteran (CP) float to the top,
regardless of numerical rating, ahead of all
other eligible's, except ICTAP and Priority
Consideration eligibles.
• Tentative Preference (TP) are placed in
score order
• For professional or scientific positions at
grades GS-9 and above veterans are not
automatically placed at the top (i.e. GS0893, Chemical Engineer).
DEU - Certificates
• Certificates are prepared in score
order. Three names are referred for
one vacancy and for each additional
vacancy one more name is referred
on the certificate.
• Selecting official may interview
• Veterans’ Preference laws and the
Rule-of-Three apply.
DEU – Certificates
• Certificates expire in 90 days,
unless an extension is granted
from the Regional Human
Resources Officer before the
certificate expires. An extension
can be granted for 30 days only in
extenuating circumstances and will
be reviewed on a case-by-case
DEU – Rule of Three
• The Rule of 3 is actually a law, 5 U.S.C.
3318(b), which provides that an
appointing officer may select only one of
the three highest ranked candidates as
certified in score order, and may not skip
over a preference eligible to select a
non-preference eligible ranked lower on
the certificate.
DEU – Common Scenarios Using the
Rule of Three
• If all the top three candidates on a
certificate are veterans, the selecting
official can choose any one of those
top 3 on the certificate regardless of
Veteran’s Preference. The rule of
thumb is “A Vet is a Vet.”
– CP
– TP
DEU - Common Scenarios Using the
Rule of Three
• If you have a veteran first on the
certificate followed by two non-veterans,
the Veteran has blocked the
certificate. The selecting official must
select the Veteran.
– TP
– NV
– NV
DEU - Common Scenarios Using the Rule
of Three
• If you have a veteran, non-veteran and a
veteran, you must make a selection
from among the two veterans.
– TP
– NV
– TP
DEU - Common Scenarios Using the Rule
of Three
• If you have two non-veterans and a
veteran, you can choose any one of
the top 3.
– NV
– NV
– TP
Delegated Examining
DOORS – DOL Online
Opportunities Recruitment
DOORS - What is DOORS?
• DOORS stands for DOL Online
Opportunities Recruitment
• DOORS is an automated E-recruit
system that converts DOL from a paper
based recruitment process to an
automated business process.
DOORS - What is DOORS?
DOORS is fully integrated with
• USAJobs is the “resume builder”
• DOORs contains information
specifically related to the position
being advertised.
DOORS – Application Process
How do I apply
for a position in
DOORS - Searching for vacant positions
•The system will only allow for you to
apply for open positions; closed vacancies
are removed from the website.
DOORS - Searching through DOL
DOORS - Searching through USAJobs…
DOORS - USAJobs search
DOORS - Eligibility
DOORS - Vacancy announcement
DOORs – Selecting Your Resume
DOORS - Identify the Grade / Location
DOORS - Minimum quals and other
DOORS - Minimum quals and other
DOORS - Fax cover sheets
DOORS - Fax cover sheets
DOORS - Assessment of Applications
• Once the vacancy announcement closes,
the HR Specialist assesses the applications
submitted through DOORS
– Review minimum qualification in
accordance with OPM’s Qualification
– Self-rating/ranking based on CBQ
responses determine applicant’s score
– “Best qualified” group referred to
selecting official on certificate